Sales & Purchasing Coordinator
Sharaf DG LLC
Total years of experience :15 years, 7 Months
As Sales Coordinator:
• Responsible for accurate and timely issuance of quotations and proforma invoices to the customers
• Process inquires by phone, fax, email and personal visits in relation to company business
• Entertaining customers on our premises to discuss their requirements and maintain good working relation with them.
• Solving problems by liaising with the other team member and the customer.
• Maintaining Customer Purchase Order & Ensure all deliveries are executed in time.
• Coordinate with Sales Team in their daily activities and assisting them for any urgent inquiries.
• Filing, Documentation and Admin work
• Maintenance/Handling of Sales records thru ERP System.
• Payment follow-ups for AP and AR.
• Managing collections and coordinating with Finance Department for any accounts related matters.
• Preparing Daily, Monthly, Quarterly and Year End Reports for submission to Country Manager.
As Purchasing Coordinator:
• Communicate and maintain relationships with all vendors as well as establishing new ones
• Reviews and processes purchase requisitions, purchase order adjustments.
• Obtain competitive quotes from different suppliers for comparison.
• Source and select vendors to ensure cost reductions and product availability
• Submit purchase requests for approvals
• Send orders to suppliers and communicate status of order
• Interface with all departments to facilitate effective communication
• Manage invoice reconciliation; interact with accounts payable for any payment issue
• Analyzes, identifies, and communicates information regarding purchase orders utilized out-of network vendors
• Identifies, researches, and resolves problems relating to purchasing issues.
• Develops and assists with implementation of processes for efficiency improvements; provides customer service and departmental support
• Update and maintain all purchasing reports for cost tracking and forecasting.
• Maintain supplier files by keeping them complete and up to date.