Logistics & Fleet Operation Supervisor
Gulf News
مجموع سنوات الخبرة :13 years, 5 أشهر
Maintain and operate an extensive fleet which includes Trucks, Vans, Cars and Motorcycles ensuring vehicle downtime does not impact operations. Maintain records of vehicle fleet, contract with leasing companies, tracking system service provider, vehicle/ fuel/ salik usage etc. resolving service issues and ensuring all vehicles in fleet conform to rules & regulations of the relevant transport authority. The job included negotiations with suppliers related to vehicle and equipment purchase / leasing.
• Monitor Fuel accounts, Fuel consumption, Salik charges, Traffic fines and execute corrective action.
• Managing Motorcycle fleet (Registrations and Renewals). Assessment of the traffic fines, fuel and salik charges for prompt clearance and ensure continuity of service.
• Identify non conformances to predefined routes, speeding etc. using the Vehicle Locator system. Interfacing of Geounit functionality with Truck/ Van routes.
• Compile maintenance and analysis of all vehicle routes.
• Provide regular training to existing and new vehicle users on proper use and maintenance. Update new RTA/POLICE rules and regulations.
• Liaising with vehicle leasing companies to ensure regular maintenance and all requirements timely with check sheets.
• Execute service requests from other departments for transporting publications and/or articles in coordination with the Distribution Manager
• Ensuring prompt induction of new vehicles lease with Procurement department
• SAP ERP used to manage monitor work flow and for Purchase order creation.
• Daily contact with the Distribution Manager to discuss operational and work priorities.
• Test Drive New Vehicle category and prepare performance data for acquisition.
• Negotiating and managing relationships with suppliers.
• Initiating, coordinating and enforcing operational policies and procedures.
• External contacts with leasing companies, vehicle tracking service provider/ vendors, RTA / police for all vehicle related matters.
• Fleet budgeting, Master Lease Frame Agreement drafting for existing / new vendors.
• Was In charge of all logistical activities, routing, duty scheduling, time sheet approval, and overall monitoring
Project Supervisor Role:
• Managing a fleet of over 165 vehicles and 85+drivers. Check Daily Schedule & execution of transport operation.
• Coordinate with all project offices for daily driver duty allocation & update activity reports.
• Daily checking, updating & reporting vehicle movements through GPRS tracker and fleet management software.
• Tracking Utilization, Maintenance cost, fuel consumption for reducing the operational cost.
• Coordinate with workshop for timely service / maintenance of vehicles & accident claim works with insurance company, arranging replacement service for all maintenance.
• Handling accidents, field complaints, arranging necessary on-road recovery & repair service of company vehicles. Disciplinary actions on drivers at fault for the accident based on frequency of re-occurrence.
• Keep Project Site meetings with drivers monthly to understand driver's grievances and conduct counseling and team building activities.
• Monitor the amount of resignations, terminations & accordingly advice HR for necessary actions.
• Processing of Reports: Daily Vehicle utilization report Daily Driver utilization report - Daily Site visit report.
• Fleet Utilization, Controlling drivers, project controllers, and car washers work schedule to minimize Overtime ratio.
Sales Supervisor Role:
• Arrange sales meets with prospect clients
Promote the brand and Service through flyer mails, sales promotions, cold calls.
• Achieving monthly billing target for new accounts worth AED 100, 000/-
• Plan strategies to maximize the sales.
• Follow-up and recovery of outstanding payments from corporate accounts .
• Monitoring the rental operation activities at the outlets.
• Crosschecking the open and close contracts for discrepancies if any.
• Cross checking the documentation procedures.
• Analyzing the Daily Business report and tallying the daily collection of each outlet.
• Cross verification of daily expenditure of outlets and fuel expenditure incurred in each.
• Planning and organizing driver availability and OT management across the rental outlets.
• Managing a fleet of over 500 vehicles (saloon cars, 4X4's, vans, minibuses, heavy buses, 1ton & 3 ton pickups, heavy trailers & tankers).
• Deployment of vehicles, machinery & heavy equipment to project sites.
• Check Daily Schedule & execution of transport operation. Coordinate with all site offices for day to day transport allocation & update daily reports through GPRS Trackers
• Tracking Utilization, Maintenance cost, fuel consumption for reducing operational cost
• Organizing deployment of heavy & light equipment Coordinate with Maintenance Department for the timely service/maintenance of vehicles & equipment
• Organizing all registration/ Insurance works with RTA & all accident claim works with insurance companies.
• Track driver efficiency and productivity to maintain a list of drivers for promotion. Training drivers every 3 months for upgrading workflow and business process.
• Coordinate with Procurement & Stores Department for allocation of resources for the Plant
• Handling petty cash & managing the office expenditures.
• Handling accidents, field complaints, arranging necessary on-road recovery & repair service for company vehicles.
• Trip, Fleet, Manpower Planning & fleet budgeting.
• Monitor the amount of resignations/ terminations & update HR for further actions.
Reports :
Monthly Timekeeping Report, Vehicle invoicing report, Site vehicle deployment report, Site equipment count report, Daily petty cash expenditure summary report, Monthly drivers Black point Report, Vehicle Idling Report, Performance report, Speeding Report, Utilization report, Kilometer Driven report, Full day operation Report
• Managing a fleet of 150 Commercial and Passenger Vehicles
• Check Daily Schedule & execution of transport operation
• Checking and updating vehicle movements through GPRS Software
• Tracking Utilization, Maintenance cost, fuel consumption
• Coordinate with Maintenance Department for vehicle service updates and downtime review.
• Organizing all registration & Insurance works with RTA & all accident claim works with insurance companies.
• Track driver efficiency and productivity
• Handling accidents, field complaints, arranging necessary on-road recovery & repair service
• Conducting driver training and counseling.
• Monitor frequency of increase in trips and update vehicle requirements.
• Monitor total transportation activities and take necessary measures for profitability.
Transport Coordinator Role: (Abu Dhabi Airport)
• Arranging Transportation for gulf air crew & layover to different destinations in UAE.
• Arranging trips schedules for Etihad Coaches for coral class passengers to Dubai, Alain Sharjah, RAK, Korfakkan, and Fujairah. on daily basis.
• Invoicing all Etihad LPO's on daily basis.
• Coordinating with Etihad ground staff to smoothly handle the transportation of passengers.
• Arranging Etihad crew transportation as per request on daily basis.
• Arranging Limousine services for Etihad Diamond & Pearl Group Passengers.
• Providing full transportation back up & solutions under emergency conditions like flight cancellation.
• Providing Transportation solution for ETIHAD, BRITISH AIR, KLM, QATAR AIR, GULF AIR.
Rental Sales Agent Role:
• Maintaining reservations both international & local using ARMADA software for rental invoicing & vehicle tracking. Reserving cars against all bookings & confirming all bookings.
• Organize Chauffeur & Limousine services.
• Attending all telephone calls & converting all inquiry into rental.
• Preparing rental agreements, invoicing, collecting payments from customers directly.
• Maintain daily business report & summarize all bank transactions.
• On time tracking of all cars on movement, service & maintenance.
• Organize Replacement & recovery service in case of accidents & breakdowns.
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