Commercial Assistant
Total Refining & Chemicals
Total des années d'expérience :2 years, 5 Mois
Job dimensions:
•Sales order processing
•Preparation of all requested shipping documents
•Scrutiny of letter of credit to ensure compliance to PO terms & QBO terms
•Reporting to the sales and order processing manager (QBO)
Activities and responsibilities:
• Prepared shipping documents as per the requirement of customer which includes invoice, bill of lading, packing list, insurance, certificate of origin, Manufacturer’s certificate & third party certificates
• Timely reported to manager against issues related to order execution.
• Kept track of orders from order confirmation to delivery
• Scrutinized letter of credit to ensure compliance to PO terms & QBO terms
• Regular interacted with overseas agents/customers for smooth execution of orders:
a. To ensure acceptable letter of credits/amendments
b. Confirmation of receipt of payments
c. Respond to Queries
• Updated status of orders in PC81 report send to agents/customers
• Interacted with banks for :
a. Submission of documents
b. Dispatch of documents
c. Letter of credits, amendments, Discrepancies
• Consolidated accurate documents pertaining to shipment for proper execution of orders has been maintained.
• File and retrieve organizational documents, records and reports.
• Scheduling appointments and Support staff in assigned project‐based work.
• Meeting and greeting clients and visitors to the office.
• Typing documents and distributing memos.
• Monitoring and recording Expenditure
• Handling incoming / outgoing calls, correspondence and filing.
• Faxing, printing, photocopying, filing and scanning.
• Organizing business travel, itineraries, and accommodation for managers.
• Raising of purchase orders and invoice tracking.
• Creating and modifying documents using Microsoft Office.
• Setting up and coordinating meetings and conferences.
• Maintains employee information by entering and updating employment and status-change data.
• Provides payroll information by collecting time sheet and attendance records.
• Updating, processing and filing of all documents.
1.GPA 6/10 2.INTERNSHIP Hedge Equities Pvt Ltd, March 2009 – June 2009 Kerala, India • Reporting to the Manager with a non negotiable sales target of 100 Demats A/c per month. • Developing a market and enabling a set of clients, from a selling as well as service standpoint. • Engage with clients in driving opportunities end-to-end providing assistance and support on customer-facing sales activities and opportunity management. • Marketing, planning with managers based on agreed commitment, sales target and go-market-initiatives. • Generating opportunities by self initiated calling. • Making call backs and follows up calls to customers in order to ensure that the opportunity process is followed through to its proper conclusion • Ensuring Hedge products knowledge is up to date and maintains an in depth understanding of the business and core goals as well as Hedge strategies generally. • Ensure customer satisfaction with maximum efficiency. 3. INDUSTRIAL TRAINING ( as part of the completion of bachelor's degree in computer science) Project title : Inventory Management system Plat form :Visual Basic (forms & reports) 6.2 and Oracle database server and Access as back end 4. PROJECTS UNDERTAKEN 1. Evaluation of the effectiveness of using computer-based training simulations to develop managerial competency. 2. REWARD SYSTEM: 3 A Comparative study on performance effectiveness of online and offline share trading services. 4 Employee motivation 5 Hr consultancies in permanent staffing in India and abroad.