Shabbar Hasan

Deputy Manager Finance at Fauji Fertilizer Company Ltd

• Pakistan
• July 2004 to September 2021

Worked at various levels from ‘Finance Officer’ to ‘Deputy Manager Finance’ with the company directly reporting to senior management and was responsible for controlling, reviewing and managing key financial functions of the company, during the service following major jobs and assignments were carried out:

•Preparing and Management of ‘Business Plan’ (Revenue Budget, both Variable & Fixed, and Capital Budget) of the Company through integrated Business Planning and Consolidation (BPC) Application for OPEX and SAP System for CAPEX
•Monitoring/controlling of budgetary variance between Actual Expenses incurred and Approved Budget under each Account Head, on periodic basis
•Preparation of various budget monitoring reports for higher Management
•Delivering presentations to higher Management involving Business Financial decisions
•Review of monthly Trial Balance for correctness of GL Account Balances and execution of adjusting entries for preparing and presenting periodic Financial Statements / Management Accounts
•Finalization of monthly/periodic closing financial activities and cycles in SAP environment
•Supervising ‘Asset Accounting Cycle’ in SAP System including Asset creation, Transfer, Depreciation, Condemnation and Disposal
•Supervising ‘Material Accounting’ activities at plant site for proper and timely valuation/recording of material and services received (SAP MM Module). Recording provision of obsolete and slow moving stores and spares
•Engaging with Company Banks for financial and operational matters e.g. arranging funds for timely disbursement of payments etc.
•Liaison with Internal and External Auditors of the Company for smooth conductance of their audit
•Arranging Insurance of various Plant items, Equipment, Vehicles etc. from insurers also arranging Transit insurance. Liaison with representatives of Insurance Company/Banks during various assets verification visits/exercises
•Controlling various Employee related fund flow e.g. related to KM allowance, Wear & Tear Allowance etc.
•Managing various Employees’ deduction from salary and running loan clearance from employee subsidiary accounts. Checking of No Demand Certificate (NDC) of employees upon their retirement, transfer etc.
•Controlling various type of Vendor (Material and Services) payments and monitoring monthly accruals for their settlement
•Controlling provision of various ‘Financial Reporting’ requirements of Head office on Monthly/Quarterly/ Annual basis
•Monitoring and settlement of periodic outstanding inter-segmental transactions
•Processing of Clearing and forwarding agency payments related to imports of Materials/Equipment
•Processing various payments related to Management Club (separate entity)
•Managing affairs of Company’s Education Society (separate entity) w.r.t Salary expense, Other expenses, Taxation, Fund Management etc.
•Exercising administrative control over Finance Department staff w.r.t discipline, overtime, attendance etc.
•Supervising collection of Cash Sales process to the tune of Rs. 140 Billion from all over the Country through online deposit system, DDs, Pos, Travelers’ Cheques etc.
•Supervising and Controlling Credit Sales of the company to the tune of Rs. 14/15 Billion secured through Bank Guarantees and In-Land LCs
•Preparing Sales report for different dimensions on Daily/Monthly/Annual basis for Higher Management
•Reviewing periodic credit worthiness of the banks providing Bank Guarantees (BGs) against credit Sales (allowed limit of each bank is maintained)
•Managing recovery of Sales Proceeds against Credit Sales (both secured and un-secured) through a proper designed BG encashment process in SAP System
•Maintaining credit profiling of the Customers for their eligibility to purchase product on credit
•Recovery of Price Differential on pending Sales Orders in case of increase in product price
•Managing different discount schemes offered to Customers against sales e.g. quantity discounts, prices discounts etc. on various time to time basis
•Maintaining Consignment Account with M/s Fauji Fertilizers Bin Qasim Limited (FFBL): Goods are received on Consignment basis from FFBL and sold to Customers on their behalf, with Sales Proceeds paid back to FFBL and commission earned by FFCL on this arrangement
•Conducting annual physical stock take exercises of Company product stored in Field Warehouses
•Warehouse Accounting: Supervising and Controlling Stock/Inventory of Company’s various Products lying in Field Warehouses (150 warehouse approximately all across the country)
•Sending of details of output tax on sales and claimable input tax on purchases to Head Office for timely filing of Sales Tax return
•Liaison with Plants for timely shipment of Orders good for shipment to the Customers
•Carrying out of various assignments and tasks on time-to-time basis as assigned by higher management
•Responsible for managing and providing professional guidance/mentoring to 20+ resources (officers and staff level) in the finance department

Business Systems/Application Implementation at FFC

•SAP ERP System implemented in

Finance Controller at Akhlaq Enterprises (Pvt) Limited

• May 2003 to June 2004

I was entrusted with the responsibility to head and manage the financial accounting system of the entity encompassing revenue, payments/expenses, budget and cash flow etc. The department consisted of 12 people, all reporting directly to me. Being the head of department, my key responsibilities entailed the following:

•Directing, reviewing & analysis of all aspects of Financial & Management Accounts of the entity including Account Receivable & Account Payable.
•Monitoring Fund Management i.e. monitoring of bank balances and assignments of funds and other related receipts and payments.
•Reviewing of all Payment and Receipt vouchers of all Banks and Cash transaction.
•Preparation of Budgets & Treasury management.
•Reviewing of weekly Withholding Tax Statement and Monthly Return as per statutory requirements.
•Review & analysis of monthly Financial Accounts of the Company, Financial Reporting activities such as MIS Reports for top management, and ensure timely release of Weekly & Monthly financial information to the higher management.
•Other Support functions such as processing payroll & supervise Payroll issues

Finance Manager at M/s Textile Marketing Company

• Pakistan - Lahore
• May 2001 to April 2003

As Manager Finance, I was responsible for running the finance department of the company with 7 resouces reporting to me, my key responsibilities included the following:

• Review of daily/monthly/annual sales collection report
• Preparation and review of monthly financial accounts i.e. balance sheet, profit & loss a/c and cash flow
• Review of expenses and revenue recording
• Periodic closing cycles (monthly, quarterly, annual)
• Budgetary analysis
• Resolution of collections and recovery issues
• Monthly MIS reporting
• Looked after Legal, Secretarial and Corporate Compliance of the company.

• August 1998 to February 2001