Senior Document Controller
Oman Drydock Company
Total years of experience :16 years, 3 Months
Established the Document Control System for different clients including, ADCO, QP, TAKREER, Petroleum Development of Oman, Oman Gas Company, Oman Refinery & Petrochemicals Co, Daleel Petroleum.
Apart from the duties were given wide range assistance for the general Production activities, maintain production schedules and handle a variety of other tasks that ensure productions run smoothly inclusive of assisting Production General Manager, Managing of Project Communications, Project Progress, Tug Records, Bunkering, Quality Assurance, Record keeping, Personnel Management, Training and Administration of Production Division.
Major Responsibilities Include:
Established and maintain an up to date Project Document Control system
Develop & Maintain the Document Control Procedure
Develop & Maintain the Retention & Distruction Policy
Record keeping for all Project related documents such as Ship repair programs, Project work schedule, work completion reports, project review reports, manpower allocation.
Ensured safekeeping and maintenance of technical records and master documents/drawings stored in Technical Service Library.
Ensured that all aspects of documentations / standard forms effectively controlled and categorized as Document reference no., revision no.
Maintained Transmittal Records for all correspondence (internal & external)
Prepared the Projects Critical Status and submit to Production Team on daily basis.
• Controlling of all incoming and outgoing documents & drawings via document transmittals & logs.
• Setting up and maintaining project master files for drawings and documents.
• Maintaining logs for tracking of Inter Discipline Checking of deliverables.
• Compiling deliverable packages for submitting to client including; receiving deliverables from the disciplines, checking them against the latest document control register, preparing the transmittals and forwarding them to the client.
• Initializing the Drawing / Document Control Schedule and coordinating with the disciplines for updates.
• Controlling of vendor drawings and documents.
• Controlling the TAQs received and forwarding completed TAQs to the client.
• Archiving closed out project drawings and documents.
• Maintaining the Engineering reference library.
• Log Technical Quires (TQ), allocate an OXY TQ reference number and transmit electronic copy to all concerned discipline for further action.
• Liaise with Lead Project Engineer or his delegate to transmit the completed TQ form Signed Version to Originator and Scan, register approved / rejected TQs in to the Database for record purpose.
• Distribution of Work Packs, technical and vendor documents according to the document distribution matrix to the concerned groups/engineers.
• Maintain orderly library of FAC critical documents (work packs, vendor dossier, manuals, procedures and project drawings).
• Assist QA/QC Close out Coordinator with documentation aspects of Hand over Work Pack development.
• Maintain orderly database of documents received in electronic format.
• Assist FAC Site Personnel with storage, retrieval and printing of electronic documents as required.
• Maintain register of documents loaned from Field DCC and pursue the return of documents
• Coordinate with Contractor for Handover Pack submittal & Review
• Maintain all documentation and records of pre-commissioning activities in both hard copies and in electronic format
• Ensure smooth handover of data and documents from Company to Contractors.
Specialized in Project Management Successfully completed: Scored total marks 2880 out of 5000 with C grade (more than 50%)