Regional logistic officer KPK
Relief International
Total years of experience :4 years, 8 Months
• Prepare logistics/support plans and budget requirements for planned or new operations.
• To share logistic procedures with implementing teams to ensure compliance with donor regulations. Follow-up issues of non-compliance in collaboration with Project Coordinator.
• To accurately maintain the logistic filing systems ensuring rigorous adherence to logistic process
• To co-ordinate the supply of goods and logistics support for programs, receiving, storing, issuing and processing payment for goods in accordance to policies and guidelines.
• To negotiate procurement contracts with suppliers, many of which are of significant value.
• To ensure smooth communication and technical support to the logistics officers and their teams in the field.
• To attend team meetings, raise logistic issues as identified in monthly logistic reporting and work with the teams to resolve them.
• Develop and implement methodologies and tools to enable effective execution of logistic plans; Formulate Standard Operating Procedures for project to manage logistics operations for material purchase.
• Prepare reports on personnel and material movements and other operational logistics issues.
• Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
• Have to develop Monthly logistic Plan in consultation with PC and PMs.
• Ensure enough space is available in warehouses before arrival of new shipments and maintain warehouse stock inventory.
• Ensure that warehouse is maintained as per standards, secured with fences, good drainage system in place with security system.
• Ensure that all the area maps, road, KMs, location are maintained in the office.
• Manage the owned heavy vehicle transport fleet, ensuring that the vehicles are effectively maintained and organization’s vehicle usage policies are adhered to.
• Provide a monthly running cost for each vehicle to PC and PMs
• Ensure scheduling of vehicles as per specific commodity staff’s requirements while ensuring that vehicles are planned for and allocated for all field trips, and in a timely manner so as to ensure smooth office transport operations.
. supervise Guards, and enforce office safety policie.
.Responsible for coordination, proper functioning, and maintenance of all RI vehicles as well as rented ones.
Ensure RI traveling policies and procedures are being observed by staff and drivers
Oversee and manage general needs of based manager and visitors including temporary accommodations, location of long-term housing, ravel and shipping arrangements
Manage overall RI property and assets inventories and records for Peshawar and field bases.
Design different forms, maps, sketches, charts required for implementation.
• Any other task assigned by the Project Coordinator.
To follow all the procurement and logistic procedures as per the guidelines of Organization and Donors.
To maintain and report the records of the procurement and logistics, as per project requirements.
Follow up of the ongoing procurements with suppliers, collecting GRN’s, forwarding notes and office filing.
To assist procurement Manager for the payments to suppliers.
To Maintain, complete, updated purchasing records, data and pricing, in the system.
To ensure that all the documentation is completed as per the set standards procedures of ISO as the organization is ISO certified
To ensure that all the procurements are done within the time limits, as, defined by the project, or required, according to procurement plan.
To coordinate with user departments and suppliers, in the purchasing, scope of work, those are assigned for the projects.
To assist the procurement Manager for the inspection of goods.
To assist the Procurement Manager for Market survey.
Searching of suppliers, and maintaining the list of pre-qualified suppliers for the Organization and Donors
Preparation of the monthly or quarterly, procurement and/logistics reports of the project.
Negotiating for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors, as, assigned.
Handling and monitoring of claims of the vendors, for defectives, shortage, and the missing parts of the supplied/items /goods.
To Coordinate with Operational staff, to make sure the inventory lists of materials/added in the fixed assets list/Insurance of products.
To assist the Procurement Manager in the annual procurement plans.
Following all the documents for shipments.
Reporting to clients including all the concerned parties about the status of shipment.
Updating daily, weekly & monthly reports.
Directing employees & giving them schedule for future jobs date & time wise.
Remitting petty cash & daily expenses.
Handling local shipments to almost all the provinces in Pakistan.
Dealing with Banks.
Prepare logistics and support plans, timelines and budget requirements .
Develop logistical plans and contingency plans for existing operations.
Formulate Standard Operating Procedures and implement logistics support policy,
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained;
Coordinate logistics activities with warehouse dept, procurement, finance, admin dept and other concerned depts..;
Recovery.
Steel Marketing.