Manager HR & Administration
Save the Children
Total years of experience :11 years, 9 Months
• Ensured Recruitment practices are fair, equitable and consistent and comply with local regulations, and
SCI Recruitment Principles
• Participated in disciplinary committee hearings as assigned. Also support facility heads in resolving
conflicts and major employee grievances, which cannot be solved within the relevant facility.
• Ensured Ukraine Country Office complies with all Save the Children Management Operating Standards
and Standard Operating Procedures.
• Involved in the mentoring and capacity building of SCI staff.
• Ensured the Compensation and benefits are as per Save the Children Principles.
• Facilitated and ensure that performance reviews and the annual appraisal process are conducted regularly by
Supervisors and that individual action plans are reviewed by the HR team and flagged for follow up;
Ensure training and advice is available to all managers on the use of performance management
• Ensured outgoing staff go through a proper Induction and exit interview in order to gain feedback and insights
on Save the Children’s program, organizational processes and systems.
• Participated in and contribute to the promotion and development of Regional and Global HR network.
• Ensured that staff and Save the Children Associates are aware of and adhere to the Child Safeguarding,
Fraud Dishonesty and other SCI Policies.
• Provided assistance and guidance to senior management staff to identify trends in employee relations issues
and work with them to rectify issues.
• Advised Country Director on appropriate actions for prevention and response to any legal issue arising
out of Save the Children’s work or employment, coordinate actions with legal counsel
• Supervised administrative function to ensure the smooth import of capital assets, internal staff travel, monitor
• Advise on the processing of VISAs for expatriate staff and liaison with the Government of Ukraine
• Plan and develop orientation materials and ensure new employees are properly oriented.
• Provide support to managers and staff on interpretation and application of policies and procedures
• Ensure all personnel records are properly maintained and are up to date and maintain HRIS
• Liaise with Finance section and provide timely information to finance for the disbursement of salaries.
• Assist supervisors and staff with understanding and using the Performance Appraisal System (PAS).
• Plan and identify Staff Development and Career Management needs and develop Training and Development
Programs to enhance SC/US staff effectiveness.
• Monitor and advice on disciplinary matters in accordance with established policies and procedures,
Mediate conflict, grievances and harassment cases.
• Monitor and evaluate recruitment and placement related activities.
• Ensure the maintenance of staff leave records according to SC leave and benefit policy
• Monitor staff benefits and coordinate paper work relating to health insurance and EOBI of staff.
• Provided head office with Recruitment and staff R & R and end of contract tracker on weekly basis.
• Assisted head office with recruitment activities up to but not limited to Staff planning and assessing staff needs
• Drove the new expatriate staff on boarding process including coordination of pre-arrival process, arranging
Induction schedule, office & guesthouse tour, conducting expatriate HR induction
• Maintained and update Expatriate Staff HR Handbook as necessary, providing advice and information to staff
of any changes to policies and the handbook
• Proactively responded to and manage performance counseling, employee grievances and disciplinary issues as
Manager all HR and administration staff
• Engaged HR staff in all matters for their capacity building
Coordinate in the recruitment activities including
o Review terms of reference and post classification
o Vacancy announcements on web site and newspapers,
o Screening of eligible candidates & provide facilitation to NIM projects for short listing of candidates
o Participating in interview panels & conduct reference checks for successful candidate
o Preparation of interview reports.
Devised the online recruitment portal for the organization for transparent recruitment system
Devised the HRIS
Devised the health, life and permanent disability insurance system for all staff
Maintaining staff leave records
Assist senior management in revision of salary scales
Coordinate for the issuance of staff ID cards
Plan and identify Training and Development programs
Implement training plan, assisting and coordinating for conducting in-house and external training
Coordinating the recruitment activities and updating recruitment status sheet
Employees records management through HRIS
Liaise with Finance section for the disbursement of salaries and allowances of staff
Orient new staff about organizational policies and procedures and assist in planing orientation session
Preparing different types of monthly and quarterly HR reports
Assisting in different surveys like salary survey and staff satisfaction survey etc
Consolidating performance appraisals data for further processing
Maintenance of EOBI records
Maintaining Human Resource Information System (HRIS)
Assist in processing and arranging of Pakistani visas for expatriate staff and their dependents
Assist in processing of foreign visas for expatriate and local staff
Assist in getting NOCs/exemptions for import of duty -free vehicles and other items.
Assist in getting NOCs/sale permissions for duty -free vehicles.
Filling, typing and maintenance of proper records with proper retrieval systems.
Outdoor/protocol duties for the officials
Master in Business Administration