PA to Chairman
Lootah Group of Companies
Total years of experience :14 years, 4 Months
Managing multiple projects as assigned by the Chairman related to diverse lines of business, community and personal family arrangements. Organize calendar, travel, meeting and schedule arrangements for the Chairman, Staff, Business Partners and Customers. Taking phone calls, maintaining personal and business files, supporting marketing and strategic planning activity, note taking, corporate filing and documentation.
Coordinating operations of Chairman’s office including; reception documents
Managing professional & confidential secretarial & administrative work for Managers.
Maintaining incoming correspondence including couriers, calls, emails and faxes.
Organizing corporate documents, reports & records. Maintaining filing and documents and updating excel and word files consequently.
Preparing Oqood Registering Documents with Sales and Purchase Agreement (SPA) and attending Clients with their inquiries.
Meeting clients, special interest groups and others on behalf of executives, committees and board of directors.
Sales Coordinator / Secretary April 2005 - Dec 2006
Gulf General Investment Company, Dubai, United Arab Emirates
Executive Secretary
ICAN Digital Print Solutions, Dubai, United Arab Emirates May 2004 - March 2005
Executive Administration Secretary / PRO Jan 2006 - July 2014
IMC ADVERTISING FZ LLC, Dubai Media City, Dubai, UAE
Coordinating Manager / PA
July 2001 - May 2004
Al Belad Printing Press, Dubai, United Arab Emirates
AREAS OF EXPERTISE
Executive & Administration Secretary / PRO
• Handling the Accounts Department.
• Maintaining Records of Documents for the Organization.
• Uphold Systems & Register Records.
• Fixing meetings and arranging appointments for the Managing Director.
• Updating Records and filing Documents for the Managing Director.
• Coordinating in Computer Department for Designing and Proof Readings.
• Preparing Vouchers & Cheques for Administration Department.
• In charge for Visa Status & Documents of Employees.
• Making Time Chart for Staff and Updating Kilometer of office vehicle for Records.
• Modernizing Post Mails and Clearing office payments of Bills.
• Managing Reception and Attending Phone Calls.
Sales Coordinator / Secretary
• Preparing Sales and Purchase Agreement (SPA)
• Attending Clients with SPA and their enquiries.
• Attending Sales enquire over telephone conversation.
• Maintaining filing and organizing documents and updating excel and word files.
• Attending phone calls of clients and arranging meetings for the Manager.
• Coordinating with Rental and Facility Department.
• Assisting in preparing termination procedures in Oqood (Dubai Land Department)
• Reporting and taking advice from the Real Estate Manager.
Executive Secretary
• Responsible for providing professional & confidential secretarial & administrative support.
• Open, sort and distribute incoming correspondence including faxes and emails.
• File & retrieve corporate documents, reports & records.
• Prepare agendas and make arrangements for committee, board & other meetings.
• Compile, transcribe and distribute minutes of meetings.
• Meet with individuals, special interest groups and others on behalf of executives, committees and board of directors.
Coordinating Manager / Personal Assistance
• Handling the Accounts Department and keeping record for the Administrative Department.
• Coordinating in Computer Department for Designs and Ideas.
• Maintaining Records of Documents for the Managing Director.
• Fixing meetings and arranging appointments for the Managing Director.
• Making punch cards & overtime for Production Department.
• Managing Reception and Attending Phone Calls.
INTERIOR EXPERIENCE
Point Of Design - Dubai - United Arab Emirates
Worked on projects with the Design Director in the field of Interior Designing.
In-charge for the following projects: • Presentation Layout for Temporary Exhibition planned in City Tower 2 Proposed Executive Club.
• Furniture Planning for Villa at Emirates Hills.
• Conversion of Old Arabic Villa in Jumeirah.
• Conversion of Country House in England.
Bachelor of Commerce Programme (B.COM) August 2003 Rashtriya Shiksha Parishad - India
Interior Design and Décor March 2002 - 2003 Diploma from Institute of Interior Design (IID) - Dubai, UAE
Technical Training Program for Higher Certificate in March 2002 - 2003 Interior Design and Décor Diploma from Convoys Technical Training Institute - Dubai, UAE
Web Page Design 2 July 2001-January 2002 City & Guilds Certificate for Information Technology from BTEC (Business & Technology Education Center) - Dubai, UAE
MS-Office 2000 December 2000 American Technical Academy Middle East Affiliate Computer Training & Education Division - Dubai, UAE
All India Senior School Certificate Examination (New Delhi Board) from Our Own English High School - Dubai, UAE