شهيد Ayaz Khan

Bookkeeping of small/medium delegation.Processes financial data on computer and provides end of month closing and reports mainly independently.Takes part in cash flow management under supervision.Technical support for budget elaboration and monitoring.Ensures respect of financial procedures and guidelines.Registration of invoices in Finance Schedule, . Initial checking of invoices sent by Logistic and different ICRC departments for payments. Checks completeness of supporting Documents, verifies all invoices that it meets the requirements as specified by the Rules on Financial Management.Coordinates with the relevant Departments for additional documents and /or clarifications, Submit that documents to Finance Administrator for final Checking.Handling Bank book, and imputation of payments in sun accounting software correctively.In charge of Importation of salary File in Sun-system.Handling of Bank book for Dollar & PKR.Booking of all expenses, fund income, payments in Accounting software. prepares weekly bank reconciliation.Send weekly messages to different departments for the weekly forecast.Consolidates all forecast from different departments and do estimation for next week\'s Fund Requirements. Prepare Fund forecast messages to main office Islamabad.Manages Time Reporting(cost accounting) for the sub-delegation.Ensures correct Account, Cost Center, GO, AoE, RO/PO.Responsible in compiling all vouchers.See to it that these vouchers are duly signed by the administrator and that they are properly kept in order.Answers Fad/Rev(Audit Department Manila) Accounting comments/advance queries.Responsible for all bank matters and queries.Confirms with the bank, fund transfers received from ISL.Prepares Authorization of Expenditure (AoE) List for the AoE meeting.Prepares comparison sheet between short term and actual expenses.Discuss Over/Under spent of AoE with relevant Depart and make explanation for the query.Supervision and training of cashier and accountant-2.

Handles general cash disbursements of small/medium delegation in various currencies.Explains cash procedures to the "clients.Handles routine and basic cashier work mainly independently.Reports of any irregularities immediately.Ensure respect of financial procedures and guidelines.Registers and treats information confidentially and with accuracy.In charge of the proper custody and control of the money kept in the safe.Plans and requests daily cash needs for payments from the administrator.Makes payment for expatriates salary advances, per diem of employees, working advances, invoices or receipts for expenses duly approved by the supervisor.Sees to it that opening hours of the cash office is strictly respected but should also be flexible to address urgent or reasonable cases as decided by her supervisor. Prepares and collects monthly utility bills.Checks all telephone bills for private calls and charges accordingly.Adapts behavior to the various interlocutors.Translates all kind of documents related to bank / invoice from English to National language and reverse.Ensures that all supporting documents for cash payments are complete, green stickers are filled out with the necessary visas attached, and payments duly acknowledged.Checks that all commitments and accounting data has been made by the administrator, CC responsible and working advance holder before accepting settlements of working advances.Reports immediately to her supervisor all problems, discrepancies or wrong doings.Collects from employee's payment for their personal advances on salaries, the medical expense participation and other forms of personal advances due.Receives all checks due for releasing from the administrator, inform logistics via LN, and accounts for its safekeeping.Takes care of all check issuances to suppliers ensuring payments are made to each supplier's rightful representative and that the receipts are received in return and/or issues ICRC receipt if the payee has none.After making cash and check payments, stamps "PAID" immediately all supporting original invoices and documents to prevent second presentation.
Does a complete cash control on a daily basis, keeps records of cash movement during the day and prepares the Daily Cash Position Report after cash office is closed making sure that actual cash on hand is accounted and all other receipts/invoices are intact.
Update files and keeps all pending working advances in the safe.
Forwards the Daily Cash Position Report and supporting documents to the accountant for daily entries into the accounting.
Receives from accountant copies of signed Sun Cash Statements for USD and PKR books and files them properly for future reference.
Files the daily accounting.

Responsibilities:

-Examines and analyzes accounting records to determine financial status of establishment and prepares financial reports concerning operating procedures.
Reviews data regarding material assets, net worth, liabilities, capital stock, surplus, income, and expenditures.
Inspects items in books of original entry to determine if accepted accounting procedure was followed in recording transactions.
Counts cash on hand, inspects notes receivable and payable, negotiable securities, and cancelled checks.
-Verifies journal and ledger entries of cash and check payments, purchases, expenses, and trial balances by examining and authenticating inventory items.
-Prepares reports for management concerning scope of audit, financial conditions found, and source and application of funds.
Preparation of Books of Accounts and Audit of(Public and Private Limited companies &NGO’s.
Preparation of books of account.
Preparation of Financial Statements

Major assignment / audits include;
Audit of Hamdard Laboratories(Zonal Office) (Pvt) Limited Peshawar.
-Audit of CEIL Woodworks (Pvt) Limited Peshawar.
-Audit of Libra Pharmaceutical (Pvt) Limited Peshawar.
-Audit of Peshawar Kai Japanese Hospital Peshawar.
-Book keeping of CEIL Woodworks (Pvt) Limited Peshawar.
-Prepared Stock Reports of AYS Electronics Peshawar..

Preparation of new Bank Accounts for customer.
Assist Branch Operation Manager and Branch Manager in All General Banking.
Preparation of Demand Draft, Online Bank Transfer Etc.
Daily Banking Filling of Documents and keep in Proper order and Place.

Gathering market and customer information.
Negotiating variations in price with customers.
checking quantities of goods on display in the showroom.
Recording sales and order information and sending copies to the Manager in the end of the day.
Reviewing own sales performance, aiming to meet or exceed targets
Gaining a clear understanding of customers and requirements.
Making accurate, rapid cost calculations, and providing customers with quotations.