logistic assistant
Pakistan Air Force Logistic Branch
Total years of experience :6 years, 8 Months
LOCAL PURCHASE SECTION (LP): (02 years)
• Obtained request from user departments and ensured the non availability of items in local warehouse/store and depot and get purchase certificate from authorized depot.
• Maintained the list of LP coded items.
• Check the user department funds by entering relevant Fund Allocation Code.
• Sent request quotation to authorized suppliers.
• Obtained all received quotations in a folder and prepared a comparative statement and forwarded to supervisor to mark the most economical supplier.
• Prepared purchase orders and invoices.
• Co-ordinated with suppliers for timely delivery of items.
• Inspected the incoming items for quantity and quality.
• Receipt action through system for inventory updating and further issue to user department.
• Ensured payment action through account section.
BASE LOGISTIC UNIFORM EXCHANGE WAREHOUSE/STORE (BLUES): (02 years)
• Loaded/ unloaded and inspect the consignment for quality and quantity.
• Processed issue/receipt/shipments & turn in vouchers by processing through supply database Automated inventory Management system (AIMS).
• Ensured that all transactions are recorded in supply database by reviewing transactions history screen.
• Kept all printed vouchers associated with issue/receipt and turn in record in appropriate folders on daily basis.
• Inquired system inventory, stock level and re-order point and print reports for stock replenishment.
• Prepared inventory management system in Excel sheet for all incoming and outgoing supplies.
• Monitored incoming/outgoing supplies for quantity and update store inward book (SIB) & store outward book (SOB).
• Checked products for defects and discrepancies/surpluses.
• Prepared discrepancy report and forwarded to supervisor.
• Ensured first in first out rule (FIFO).
• Took part in warehouse/ store inventory on quarterly base and reconciled the physical inventory with system inventory.
• Ensured warehouse/store cleanliness and maintenance at all times.
DOCUMENT CONTROLE SECTION (DCS or EAS): (02 years)
• Managed electronic document system and made a hard copy records as per Organization system.
• Ensured that all documents are place in proper order i.e. Inventory wise, Document number wise and PO wise.
• Printed daily transactions report (DTR) and passed all transactions vouchers accordingly.
• Prepared list of all missing, pending, and outstanding vouchers as per order of Officer incharge.
• Kept up to date all inventories and ledger according to daily transactions.
• Provided records for internal and external audit.
• Maintained safety and accuracy of record.
MANAGEMENT AND PROCEDURAL BRANCH :( 01 year)
• Prepared all employees list with contact numbers, Addresses Blood groups and current deployment.
• Ensured that attendance register is updated on daily basis.
• Handled disciplinary matters and reported to supervisor.
• Detailed and deployed employees according to their skill and work load.
• Ensured that all logistic operations are running according to company procedures.
• Received, sorted, labeled and filed all incoming and outgoing documents in the office.
• Corresponded to clients through paper mail and electronic mail.
• Made follow up calls to clients and informed supervisors on urgent matters on hand.
• Operated office machines, such as photocopiers and scanners, printers and personal computers.
• Updated & maintained the leave, absence and training records of staff.