Lead Document Controller
ALGIHAZ HOLDING
مجموع سنوات الخبرة :11 years, 11 أشهر
Projects : Aramco, NIC Circle (NEOM), SRMU, Unified Contract, UM Al-Joud, ADMS, STATCOM
•Managing the ECM (Enterprise Content Management) & DC Company Document Management System (Viewpoint for Projects) and DC team.
•Ensure standardization, consistency, and accuracy in project documentation, in line with contractual obligations and AlGihaz Processes.
•Drive standardization of Document Control Processes across the portfolio and across sub-regions.
•Maintain the functional / projects distribution matrix and ensure its configuration on the system.
•Establish, maintain, and troubleshoot the workflow for auto-approval of the process.
•Configure the system on new projects, and meet with client/consultants for their requirements and establish the workflow for the auto-approval process.
•Drive and Support roll out of new initiatives from within the region or AlGihaz Global.
•Oversee a team of Document Controller, Document Subject Matter Expert across AlGihaz.
•Manage Onboarding, training and all people management aspects of direct team.
•Ensure prompt execution of documentation deliverables using SharePoint and other Client Document Systems.
•Perform quality control checks and verify that the necessary elements required by the document control plans have been satisfactorily met. This includes competences, accuracy, and compliance with all policies and procedures.
•Point of contract for all Documentation Control Processes and Documentation matters across AlGihaz Projects.
•Ensure proper archiving of the documents of completed / handed-over projects.
•Provide training to users on the system and utilization of its tool.
•Designed a new layout for Company's ECM & DC Intranet and moved all old data, updating the same on a timely basis.
•Responsible for updating the Company Quality Management System on Algihaz ECM&DC Intranet and make sure that all the information is up to date.
•Developed a web page with the name of "QMS Online" for easily access to the Company Quality Management System (QMS), Technical Library, Safety Posters, Video, etc. on the company ECM Intranet for all employees, monitor and update the same on a timely basis.
•Maintain & Collect the monthly site reports from different projects and make a summary for the top management.
•Working closely with teams in Saudi Arabia, Egypt, Jordan India, Pakistan, and others.
•Prepare the monthly & Bi-weekly document submittal status progress for the COO.
•Designed a new layout for upcoming projects as per management instructions.
•Developed a SharePoint tracker for HR, QMS, SCM, etc. using Power Platform.
Project : Bandaranaike International Airport Development Project (BIADP)
•Ensure cohesive working environments with appropriate interfacing with relevant areas of the business.
•Providing assistance to Engineering Manager, Project Managers, and project teams in project document management
•Ensure awareness and compliance with Taisei standards, procedures, and work processes.
•Responsible for Control / Track / Issue of complete project documentation such as incoming and outgoing correspondences, site instructions, change orders, AFI, RFI, RFA, RFDA, CVI, NOC, NCR, EI, MCI, CTR, FDC, letters, Site Staff Daily Manpower Reports.
•Performed as the project point-of-contact for Internal / External Audits, as well as Procurement Reporting and Situation Reports.
•Develop and manage effectively the Document Management team; building capability, ensuring high service levels are met, and streamlining processes.
•Manage the setup of Document Management in major projects. Develop and Maintain templates for use across all projects.
•Responsible for training, development and performance evaluation of all staff members on the Document Services team
•Maintain and update the standards as needed with ZUTEC software or requirements.
•Assures standards are used for all internal projects and works with outside vendors as needed.
•Administered weekly status reports to project team management in regard to documents relating to the project.
•Responsible for uploading and managing the electronic storage and tracking of documents in Client provided content management system.
Project : Chennai Metro Rail Project
•I am responsible for maintenance and continual improvement of Document Control Management System as per ISO Standard. Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
•Assist with the implementation, management and administration of the electronic document management system (DMS) and internal office correspondence (e-Office Automation).
•Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
•Recommendation and consulting in implementation of project management software tools in the field of documentation.
•Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager's Review.
•Applies relevant standards to ensure obsolete/superseded documents are removed from the work environment and only current revisions of necessary records are available at point of use. Develops and manages appropriate mechanisms to monitor compliance with the established document management system and takes early actions to correct any deviations from good governance practices.
•Controlled Access to Confidential Reports, Correspondences, Manuals and Drawings.
•Maintain Master document control registers / documents for incoming and outgoing project documents.
•Maintain and manage a team of trained Document control personnel sufficient to service project.
•Develop and index database of manuals, books and technical records etc. that provide information for library users.
•Maintaining the all Critical License Records for Ready Reference.
Control Manager Aug'22-Current
Project : Michelin Tyre Project
•To established and maintained a system for controlling all Records / Documents and to assist in collating, interpreting, coordinating and reporting information concerning the status of project documentation.
•Manage all deliverable documents through Web Base Log (SharePoint).
•To developed and communicated efficient and effective document control procedure, data & information flow chart, document transmittal for identification, recording & tracking of documents.
•Assisting to preparing Method Statement soft copy and installation procedure.
•Submitting all shop drawings, material submittal & sample to Consultant/Client and maintain logs with complete history of drawings, Documents, , Samples, Operation and Maintenance Manual, Testing and Commissioning Reports, Test Reports and Training Manuals.
•Review comments and approval received from client and distributing to respective discipline for updating and drawing.
•Receiving, dispatching and filing of all technical and non technical documents in and out of the office.
•Maintain the full flow / control of documents as per ISO standard.
•Prepare monthly and weekly reports of all tasks & keeping the photographic log in date order, to support the projects planner.
•Filing and log in of Material Submittals, Method of Statements, RFI's etc in a more professional way.
•Speed-up documents preparation, creation to records, and information retrieval while maintaining the accuracy and traceability of each documents stage.
•Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and work flow necessary for the activities.
•Impressive organization of records that was became a pattern for most of the staff which also captured the attention of ISO external auditors. All Department & Project SOP preparing as per management instruction.
•Maintain the log showing the percentage chart for Non- Conformance Notification, Safety Violations, General Site Advise, and Site Instruction.
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