Tax Assistant
Proscape LLC
Total years of experience :15 years, 7 Months
Maintain knowledge of tax requirements of the entire Group
* Perform research work associated with tax information
* Ensure that all companies are complying with the group’s tax regulations
* Provide information to customers and employees regarding tax ethics and standards
* Handle tax information updating activities
* Manage tax filing duties in accordance to set guidelines and procedures
* Monitor the status of all tax filing activities
* Prepare tax and follow up on unclaimed tax filings
* Handle data entry activities in order to update tax information in company provided database
* Assist in preparing and filing tax returns and associated reconciling and processing activities
* Calculate company tax return and ensure availability of data to perform associated paperwork
* Conduct and review internal audits and invoices
* Reconcile banking transactions; Letter of credit, payments and scheduled repayments and register them
* Register invoices and bill payments, letter of credit and payments and scheduled repayments
* Organized and record prepared documents
* Analysis and control documents to senior associates
* Supervised bookkeeping in preparation for internal and external auditing
* Responsible for maintaining accurate records according to up-to-date tax legislation and as requires
the UAE Biggest Automotive Company.
* Provide comprehensive secretarial and administration assistance to Operation Head & Department manager
* Being a focal point of all communications with business
* Interacted on a daily basis with organization staff, executives, clients, partners, vendors and visitors
* Maintain and organize the Executive’s diary. Organized, managed and maintain meetings and appointments
* Coordinated the scheduling of conferences, events and distributed minutes for the same
* Make travel arrangements, consolidate itinerary, obtain visas, book tickets and ensure transport availability
* Organized local travel arrangements, hotels/cars and carry out special events
* Analyzed reports/emails/memos to determine their significant of distribution.
* Interacted with the associates to attend, record/compile, distribute minute of meetings
* Read, sorted and forwarded incoming correspondence to the executive including faxes, letters and emails.
* Managed executive database - files, documentations and electronic records.
* Prepare reports, presentations, memos, letters, mailing and other documents, using various computer
applications. Supervised clerical staff
* Established the manager’s office work procedures to meet high level of quality standards for office services
* Respond to Board member and other stakeholders queries in a timely and professional manner
* Managed shipping logistics and custom responsibility
* Maintain general records and ensure confidentiality
* Maintain Bank books, Letters of credit, Petty Cash and cash advances
* Manage and make arrangements for official annual events
* Facilitate meetings, schedule debriefing meetings so follow up action can be implemented. Also by arranging
refreshments, seating and taking minutes
* Professionally represent the organization at sector networking events
As an Automotive Technical Administrator
* Ensured smooth running of the Administration department.
* Liaise with service providers, suppliers and invitees. Consolidate and executive travel itineraries
* Carry out the internal procurement process, prepare and process LPOs/CAPEX and periodically follow up on their
approval and payment.
* Maintain licenses payments and Liaison with Procurement & Finance Department
* Schedule campaigns, release newsletters, analysis, maintain Top five technical concern and its consolidate reports
* Manage department’s Expenditure and maintain budget
* Procure parts & services, negotiate contracts and process departmental payables
* Prepare and implement joint activities with Marketing & Product Department
* Maintain the complaints file and ensure all complaints are responded within target timescales.
* Maintain and continuously keep up to date all company’s mailing lists.
* Ensure the effective management and update of all relevant databases
* Prepare the necessary communication materials and presentations
* Updated Organization chart, keeping regards of Appraisals, Midyear business Objects (MBO) & Audits
* Commit to working proactively to support both the team and project output to be amiable, professional and
approachable at all times
Managed Daily schedule and manage diary of Company CEO
* Filter daily calls, email, appointments and visitors
* Managed New and ongoing construction Projects
* Consolidate daily, weekly, monthly cement production reports and sales reports for CEO Office.
* Assist Marketing &Product team to prepare proposals, Quotations and ensure Payables Bank transfers etc.
* Negotiate contracts and follow up with sales departments
* Carry out all the office reimbursements and handle daily petty cash
Maintained daily schedules and daily appointments
* Filtrations of clients for meetings
* Responsible for all travel arrangements and overseas accommodations for members of his team
* Coordinated & distributed agendas and meetings with Managers and others
* Responsible for all the mail schedules and circulars in the office
* Assisted Unit Managers when required. Updated files frequently
* Maintained personal files for all the team members for their respective expenses
* Maintain daily diary ensure proper office environment and everything ready to go. Make all travel arrangements,
make Hotel and restaurant reservations
* Read-proof emails and correspondence
* Coordinate with HR for staffing, reimbursement approvals and team requests
* Provide customer service to walk-in customers and being a focal point between the risk team and credit team and
follow up on credit proposals and approvals Work on KPI’s, keep feedback from RM, record and keep
confidentially of documents. Assist team members and ensure smooth running of office
Manage complex Diary, calendar & daily schedule
* Make local & international travel / hotel reservation with detailed itinerary
* Maintain constant communication and follow-up for both schedule and events
* Maintain email access and document control for approvals
* Filter guests for meeting and conferences
* Make meeting booking, record, maintain, circulate minutes of meeting and agenda
* Maintain office decorum and ambiance
* Maintain office Administration
* Manage Bills, invoices and contract and negotiate price with office vendors, suppliers and service providers
* Liaison with HR, IT and facility management
* Ensure Policies and procedures are followed
* Address, provide and ensure accurate employees queries
* Manage office budget maintain records and process with procurement
* Maintain and prepare monthly or quarterly expense reports
* Maintain project records, expenses and
* Assist Auditors with required records
* Control documents, contracts, proposals for Hierarchy approvals
* VAT review conduct Internal Audit
* Manage Banking transactions ( Letter of credit, payments, scheduled repayments)
* Invoicing and supplier’s document control
Accounting, Commerce, Economics, Commercial Law, Computer and English