Recruitment Specialist / Officer
TUV Austria - Saudi Industrial Inspection Services Co. Ltd.
Total des années d'expérience :17 years, 5 Mois
KEY RESPONSIBLITIES IN AS A RECRUITMENT SPECIALIST
Responsible for recruiting candidates from Philippines, India, Pakistan & Egypt.
Prepare Annual Recruitment Planning & Budget.
Maintain and update Manpower using Oracle Application.
Reviews and short-list CVs and submit the summarized list to the respective Dept./s.
Arrange F-2-F, Video, Skype & telephonic interview.
Advertise the job vacancies through appointed Recruitment Agencies.
Contact Overseas Recruitment Agencies to send the CVs for suitable candidates.
Arrange recruitment campaigns in coordination with appointed recruitment agent/s.
Prepare Employment Offers for the selected candidates.
Inform the recruitment agent/s to proceed for medical, certificate attestation, visa formalities for the candidates who accepted Employment Offer.
Prepare demand letters, power of attorneys, and e-visa authorization and forward the same to recruitment agent/s for processing the documents of selected candidates.
Prepare employment Agreements for the medically fit candidates and obtain approval from HRM on the Interview Evaluation Form.
Follow up with recruitment agent/s regarding the status of selected candidates and arrange air tickets for the candidates whose visas endorsed on passports.
Inform the Personnel Division, Transportation Section and Community Services Divn. to arrange Office, housing, airport pickup, etc. for the newly hired candidates.
Assign new employee number to the newly hired employee and open new file.
Forward the new hire details to HRD/Personnel for arranging Company ID Card, Medical Insurance Card, Iqama (resident permit), etc.
Receive invoices from recruitment agent/s towards the service offered by them, verifies and forward the same to Finance Dept. for payment.
Prepare annual budget for Recruitment Division.
Maintain all records like CVs, Manpower, Visas, etc.
Prepares various quarterly, half-yearly & annual reports.
KEY RESPONSIBILITIES AS A PAYROLL SPECIALIST
Prepares monthly salary for the employees as per Company Payroll Policy.
Responsible for receiving attendance and overtime records and calculating final salaries.
Calculate overtime, business trip payments and pay increases when applicable.
Enter the salaries of newly hired employees into the system and ensure that the amount is correct as per the offer letter.
Responsible for liaising all types of loans for employees.
Responsible for calculating incentives, allowances and vacation cash allowances as per company policy.
Responsible for handling the end of service payments.
Validate the Monthly Payroll to finance department & inter Personal account Payment/deduction to finish the Payroll.
Verification of documents in new employee’s files to upload in Employees Master Data.
Answer employees’ queries concerning timesheets or salaries.
Submits operational reports to the Finance Manager.
Other duties as assigned within the scope of responsibility and requirements of the job.
Responsible for the confidentiality of information.
Knowledge of KSA Labor Law.
Responsible for recruitment of manpower from Philippines, India & Pakistan.
Medical Insurance.
Travel Management.
Payroll
Office Services.
Organizing & coordinating training of Riggers & others staff.
Making contracts with Clients.
Preparing Invoices and submit to Clients.
Payment follow up with Clients
Assisting General Manager in his routine correspondences.
Preparing reports as and when requested by GM.
I. KEY RESPONSIBILITIES IN “HR”:
Induction of New employees.
New employees’ orientation.
Manage Employee personnel files and records.
Prepare all types of HR Letters (expats - English).
Processing Vacation request (Oracle).
Train employees in using HR Self-Service.
Processing all type of HR Forms of employees.
Introduce or Improve HR Forms as and when required
Assist HR Manager in day-to-day work.
Provide all the HR data and reports as required by the HR Manager / Management.
Perform any other task as per the instructions of the HR Manager / Management.
II. KEY RESPONSIBILITIES AS A “TRAVEL SPECIALIST”:
Receive approved business / annual vacation through Oracle HR Self-Service.
Verify and validate travel authorization as per Company Policies.
Make booking using Amadeus Online Corporate Traveler (AOCT) site.
Arrange business trip and vacation air tickets for CEO, Executive Managers, employees & their family members.
Check the airfare, get quotation, validate airfare, and give instructions to Travel Agent to issue the ticket.
Issues ticketing authorization / invoice to travel agent.
Making seat arrangements and limousine services
Processing Travel Authorization for reimbursement of airfare.
Distribute ticketing authorization and travel authorization to the respective Dept.
Follows up with travel agent for any possible changes or cancellations of Flights.
Informs the employee for any flight timings changes, etc. by the airlines.
Coordinates with the travel agents for refund of air ticket fare for the cancelled tickets.
Preparing Reports: Providing the Human Resources Department / Management with monthly statistical / graphical reports for their analysis and feedback.
III. KEY RESPONSIBILITIES IN “EMPLOYEES MEDICAL INSURANCE” SECTION:
Managing addition and deletion (4000 members).
Processing medical reimbursement claims.
Approval/Disapproval claims follow-up.
Correspondence with Service Providers & Insurance Company.
Ensure reimbursement of claims to employees.
Receive and distribute all new medical insurance cards.
Receive & arrange all type of Debit & Credit Invoice received from Insurance Co.
Arrange medical report & utilization reports.
Prepare monthly report for all medical related activities.
Answer medical insurance related queries by employees.
Bachelor of Commerce
Certificate in Software Technology
Typewriting Higher Grade & Shorthand