senior procurement Officer
Tanmiah food company
Total years of experience :19 years, 7 Months
Responsibilities:
Purchase Requisition & Quotation
• Receiving purchase requisition from factory
• Creating RFQ’s with two or three suppliers
• Carry out market analysis to get the best purchasing deals.
• Quotation received from suppliers then negotiate with commercial offer with the suppliers.
• We are selecting best Quotation &Final offer& send back to the end users (Manager) for approval if technical approval required for settlement and arrangements.
• After confirmingfinal price from supplier then we raise first RFQ, QTN and PO in ERP system accordingly.
• Conducts a comparative analysis on supplier prices.
Entering Purchase order in ERP
• After receiving final Quotation from supplier then create PO in ERP
• Enter unit price as per received final quotation and follow quantity according to PR
• After made PO need to forward for approval of manager.
• Once received final approval PO then forwarding PO to supplier for further process
• Opening new supplier side as per request
Purchase Order Inquiry& process for Payment
• Checking purchase order summary and receiving status summary.
• Reviews and evaluates the performance of the suppliers
• Verifies that the required order is within the agreed budget.
• Once received order confirmation to process advance according to payment terms.
• Follow up with supplier up to received Goods and original Doct.
• Once received Originals Doct. Through bank either direct to submit to import for custom clearances
• In case of urgent shipment, submit copy of all documents (B/L or AWB, Packing list, COO, COA & PO) to import Dept. for clearance.
• Material delivered to factory, issue G.R.N, and received.
• Submit the final original invoice with GRN to finance that will enable them to close the file.
• All original Documents need to submit in finance and update our records.(P.O. status, Payment, Settlement in our excel sheet)
• After received all item from Purchase order and advice to finance Dept for final close.
Responsibilities:
Pricing of Material
• Pricing of material landed cost calculation.
• Job costing, process costing
• Unit cost and cost sheet.
Preparation of Cost Ledgers
• Checking & following of allocations, transactions, and documentation of accounting circle such as (JV, RV, Debit/Credit Note)
• Handling Bank debit notes regarding LC Payments
• Monthly reconciliation of Debit & Credit Note
Accounts Payable
• Entering Accounts Payable in Oracle
• Following the customers & suppliers (outside & local) through monthly statements & ageing of outstanding
• The outstanding payment process to payment
• Cashier Payment update and same time posting to GL
Purchase Order Inquiry
• Checking purchase order summary and receiving status summary.
• After received all item from Purchase order that advises to commercial department closed this order.
Update daily Sales, Purchase, Creditors, Debtors, Cash and Bank Accounts in Tally.
Preparing daily cash in hand & monthly Bank reconciliation statements.
Follow up to customer for balance payment.
Payment to Supplier as for agreements and same time update to Payment Account.
Preparing the monthly Salary for Staff in Excel.