Manager – Procurement & Supply Chain
Grace Business Group W.L.L
مجموع سنوات الخبرة :25 years, 8 أشهر
Designation: Manager - Procurement & Supply Chain (Oct2022 to Till Date)
Specialties & Job Function:
Developing and reinforcing functional Procurement & Supply Chain strategic analysis for the projects from inception to completion. To provide comprehensive cross category plan, guidance and leadership to Procurement and Contracts, Stake-holders and Management team.. Management of all prime contracts, negotiations, compliance, planning, and analysis through developed / maintained for cost saving plan for the necessary industry knowledge and relationships. Managed stake-holders supply strategy developed full of major - Formation, Evaluation, Negotiation and Execution on various contract and product categories... Recommended and approved business opportunities for department policies and process presenting to corporate management for the necessary information.. Review and confirm to communication between the departments to stakeholders, including the personal characteristic / professionalism / communication / commitment and expectations of whole team.. Setting up an detailed Category KPIs, monitoring daily, weekly and monthly basis with the terms of completion of each targets of delivery of goods / services on track. Develop negotiation strategy and lead negotiation team on complex contractual issues with suppliers, sub-contractors and service providers..
Key Deliverables:
Strategic Planning: Develop competitive procurement and negotiation strategies and implement the best practices across the entire establishment. Determine and execute the procurement strategies based on the position requirement by creatively researching and utilizing many resources with higher stake-holder..
Contract Management: Perform all procurement and logistics activities including pre-qualification, tender management, negotiation and preparation of contracts with logistics policies and inventory management are to be fulfilled with maximum.
Procurement Management: Heading for all corresponded to Source, Negotiation, preparation of Contracts / Purchase Orders / BPA’s /Agreements etc for all Raw Materials / Service & Sub-contract works from both local and overseas vendors…
Purchasing Management: Lead to make the purchase activities including the Raw Material, Heavy Equipments, Equipment spare parts for MEP / Mechanical / Instrumentation & Civil category items from all local and overseas OEM Vendors and suppliers. Recommend to controlling the budget while purchasing the goods and facility wise in charge of daily operational needs such as Planning, Issuing and Following up on all deliveries and shipment..
Supply Chain Management: Heading the development of standard practices for material management and supply chain planning..
Demand Planning & Forecasting: Forecast and predict the product demand to procure the required items, maintain adequate inventory, and ensure timely delivery in line with our requirements.
Inventory Control: Ensure and to secure seamless functioning within the company’s operations by balancing uninterrupted material flow and keeping a minimum inventory.
Cost Control: Guide to ensure slash down the Procurement and Supply Chain cost by building, maintaining and expanding an alternative regional supplier’s base for most commodities and items to overall..
Negotiation: Lead to emphasize value-addition to the business by negotiating the terms and conditions, Price for Cost saving and Lead time to secure the delivery of each items with approved Sub-Contractors, OEM and other Service Providers..
Quality Assurance & Delivery: To guide to review and confirm strictly the quality assurance of all procured materials / services are as per the project specification and requirements.
Team Management: Provide leadership to ensure all Procurement activities achieve the highest standard regarding with safety, quality, ethics and efficiency etc…
Relationship Building: Guide to assist and shape the Vendors relationships including evaluating new suppliers and focusing on developing strategic partnerships..
Supervise the activity of engineers and their staff in review and preparation of routine contract documents in accordance with stake holders and corporate policy..
Duties & Responsibilities:
Developing and reinforcing functional Procurement & Contracts strategies for the projects from inception to completion. Managing and directing the entire section of Procurement, Contracts and Supply Chain Dept.
Responsible for planning, executing and finalizing all procurement/ Supply Chain operations for the organization, manage/ recommend and implement policies & procedures for Procurement & Contracts processes for the all section field.
By implementing and rectifying the procedures wherever necessary to strengthen the quality of work, ensuring the companies polices and interests are protected. Also, to make sure, the procurements are as per the schedules and as per standard to complete the project in time.
Manage and develop strategies, provide direction and manage procurement activities, minimize cost and maximize output to ensure complete compliance.
Price negotiations, specification discussion and value engineering as per BOQ, Finalisation of deals as per terms & conditions, preoparation of Purchase order and Sub-contract agreements and Long term contract agreement.
Import of machinery & equipements from various counties in accordance with the Inco-terms as per our requirement. Also establishing L/C to bank and arranging the clearing agent for import the same..
Preparation of Bid-Evaluation as per the comparison including technical and commercial recommendation from the project managers for the concerned project.
Analyze trends and market conditions for the present and future pricing, procurement risks and potential gains, sourcing of new suppliers for regional/national supply chain, availability of materials, capacity of goods, a wider range of products and services, Includes issuing of PPQ’s to potential new additions to the supply chain and verify they qualify.
Negotiating price, terms and conditions of contracts with subcontractors, suppliers and services providers. Also preparing comparative prices & specifications sheets for the quotations received from different sub-contractors & suppliers for the review and finalization and arrange Credit facilities with the suppliers and ensured timely payment to the suppliers, resolution of any financial disputes through effective negotiation.
Ensure procurement, supply chain and logistics function including sub-contract procurement is undertaken within the demanding timescales required of the project.
Manage key stakeholders - project teams, client teams, line managers and employees.
Duties & Responsibilities:
Managing a team of professional buyers with company policies and professional way.
Monitoring budget price with the project specification for Tender Department.
Supervising for Order Placement with Timing, Supply / Demand Alignment, Material Replenishment, Suppliers & Sub-contractors performance.
Continuously monitoring, evaluating and improving Suppliers & Sub-Contractors performance with IMS Evaluation reports.
Sourcing the most affordable materials / services from suppliers / subcontractors for the company’s servicing process.
Reviewing tenders and bids in related with the purchasing budget.
Controlling the purchasing budget for the entire project with the selection of quality suppliers and sub-contractors.
Ensuring with buyers the adequate supply of all required materials/components/ machinery & sub-contractors for the entire project works.
Managing the procurement supplier relationships for the company.
Helping to source alternative items for buyers and customers.
Developing sourcing strategies.
Managing commodity cost initiatives.
Regularly supervise to contacting suppliers with buyers to renegotiate prices.
Resolving disputes and claims with vendors / suppliers / sub-contractors.
Keeping all supplier programs current and accurate.
Delegating projects and tasks to junior staff.
Promoting best practice across the company.
Working to create and promote a safe working environment.
Overseeing staff training.
List of Major projects executed:
Construction of 44 storey Hotel Suites for Samrya Group at West Bay.
Construction of 7 Storey Five star Hotel & Appartment building for Samrya Group at Muglina.
Construction of 30 Nos. residential villas at Al Wukkair
Construction of Industrial Workshop Facility for Petrotech at Al Khor.
Construction of Factory Building for M/s. Glasstech at New Industrial Area.
Construction of Factory Building for M/s. Al Emadi at Masaieed.
Developing sound and cost-effective strategies for the purchasing of materials used in the business.
Maintaining relationships with suppliers while continually scouting for additional vendors.
Evaluating spending operations while seeking ways to improve and enhance the quality of products purchased and the timeliness of deliveries.
Communicating with management regularly regarding the efficient flow of goods and services affecting production.
Conducting cost analyses and setting benchmarks for improvement.
Developing risk management procedures to mitigate losses in the event of product shortages.
Key Responsibilities:
Supervise / preparation of Request for quotation (R F Q) / Enquiry to Sub-Contractors / Suppliers based on the material approved / identified for the particular projects.
Supervise / preparation of comparison statement of the supplier’s quotation based on the project requirement and contractual quality of the materials.
Analysis and identifying the potential vendor / supplier for achieving cost effective procure the materials on right time.
Ensure the technical specification and quality assurance with suppliers during the phase of procurement efforts.
Review / evaluate the sub-contractor / supplier’s proposal and advised Project Manager / Engineer of the best option and submitting to senior Management for approval.
Ensuring materials are approved source and co-ordinate delivery of the required materials from registered supplier of the each project.
Co-ordinate with Project Engineers / technical team for material submittal and preparation of material procurement log.
Preparation of Letter of Award (LOA)/ Purchase order to Sub-Contractor / Supplier with the standard / particular terms and condition from the Consultant/ Client / Main contractor for each project.
Ensuring all the documents related to the projects should be reached to International supplier / Manufacturer for smooth delivery of the materials.
Follow up with Sub-Contractor / Supplier to ensure delivery / service in the right time and follow up with Accounts Dept for payment on time.
Implementing all procurement strategy and policy involvement in all major commercial negotiation and decision.
Training & assigned work schedule for warehouse / subordinates for smooth business transaction.
Frequent and successful contact / interaction with suppliers/ contractors/ clients / consultants & others.
Monitoring all Admin / Finance related matters for daily and self correspondence to all from the procurement dept.
Have knowledge of contractual terms & conditions and should be implementing to the whole project completion.
Major Projects Involved at Bahrain:
• Continues Measured Term Contract work for Electricity & Water Authority.
• Continues Substation & pump rooms building work for Ministry of Works.
• Construction & maintenance building work for Bahrain Building Maint - Ministry of works.
• Isa Sports City at Isa Town.
• Land Mark City View at Sanabis.
• IWPP R. O. Plant at Aldur - Bahrain.
• GlassTech Industry Factory at Hidd.
• Commercial, Industrial, High-rise Building, & Villas for Ministries / Public & Private sectors for all over Bahrain.
• Aluminum plant building at Askar Industrial Area.
• Development work for Bahrain International Airport.
Key Responsibilities:
Maintaining books of accounts in line with accounting policies.
Invoicing and follow-up with client and contractors.
Liaise with Engineering Dept / Purchased dept, for preparing LPO / PO’s as per the comparison statement from dealer’s / supplier’s quotation.
Follow-up with Storekeeper for review of GRN’s and MR’s.
Preparation of salary / OT payroll, final settlement including leave salary and indemnity and supervise the travel arrangements.
Monthly preparing actual project wise report in computerized / manual.
Review and analysis of monthly sales figure - Project wise.
Yearly Budget / Projected Cash Flow statement for every year.
Preparing Actual / Projected Cash Flow statement at the end of every Three (3) months.
Daily reconciliation of bank statement with bankbook.
Conducting and supervise the stock verification at the end of every Three (3) Months.
Inventory control and re-valuation of fixed assets with auditors at the time of finalization of accounts.
Correspondence / quotations to client and contractors and systematic filling of documents.
Assist tendering department, for pricing policy of making every quotations.
Review and analysis of salary / OT Payroll in relation with actual man-hours and productivity.
Liaise with clearing agent in relation of employee’s affair, such as WORK PERMIT / NOC/ CPR / MEDICAL/ RP/RE-ENTRY etc.
Monthly preparing, closing of accounts and MIS to management.
Year-end finalization of accounts with the auditors and submitting to Management.
Key Responsibilities:
Maintaining books of account in line with accounting policies.
MIS report to Management includes Finalization of Accounts include Balance sheet, Profit & Loss Account, Cash Flow Statement, and Monitoring Debtors & creditors ledger etc.
Import shipping documents / bills and suppliers invoices and preparing landed cost of the each item.
Assist to make cost price of all manufacturing products with production manager.
Assist to make market price of all the products with Management as per yearly budget and market price.
Daily reconciliation of bank statement with bankbook.
Yearly Budget / Projected Cash Flow statement for every year.
Preparing Actual / Projected Cash Flow statement at the end of every Three (3) months.
Frequent verification of company assets and depreciation.
Year-end finalization of accounts with the auditors and submitting to Chairman.