Document Controller
Qatar Petroleum
Total years of experience :23 years, 4 Months
• Verify / check accuracy and completeness of the technical documents& drawings issued by Consultant / Contractor. Ensure that they are in compliance with Corporate standards& specifications as stated in the Contract.
• Receive and register Technical documents& drawings, generate receipts and issue internal transmittals to Project Task Force (PTF) and End user departments, through ASSAI EDMS.
• Prepare external transmittals for commented / approved documents and Drawings. Issuance of the same to Contractor / Consultant, through ASSAI EDMS.
• Monitor and follow-up responses/comments for the documents& drawings issued to PTF and End user departments.
• Attending to PTF queries related to ASSAI Web (EDMS for Engineers to review and comment documents).
• Create and maintain a dedicated folder in common network drive accessible to all PTF, irrespective of their different Project location, in order to append Electronic signature on documents / drawings and external transmittals before sending to Contractor.
• Issuance of Reports for overdue documents from Contractor. Follow up with Contractor through phone, e-mail or Letter.
• Issuance of PTF Due / Overdue Reports to the Project Management on weekly basis.
• Reconciliation of Technical documents / drawings status claimed by Contractor as per the Company records.
• Issuance of discipline-wise QP Review Delay Analysis Report for Technical documents and drawings.
Issuance of Contractor Re-submission Delay Analysis Report for Technical documents / drawings.
• Verify and ensure completeness of the final handover documentation (Project Dossiers) as per the approved section indices. Successful handing over of the Project Dossiers to End User and Central Engineering departments for the records and retention.
• Identify, consolidate& arrange non-vital documentation generated during the execution of the Project for sending to the Central Archives for temporary retention.
• Process invoices, receipts and payments on daily basis.
• Maintain and update receivables and payables ledger.
• Prepare leave salary and end of service benefits.
• Maintain and update Assets and depreciation schedules.
• Reconciliation of Bank Account and Suppliers’ Account.
• Preparation of budgets and comparison of budgets with actual expenses.
• Support Chief Accountant for preparation of cash flows-projected and actual expenses.
• Support Financial Controller for the close out of Year-end Financial accounts.
Receive, check and process Suppliers’ invoices.
* Maintain & update Receivables and Payables Ledger.
* Maintain & update Assets and depreciation schedules.
* Reconciliation of Bank Account and suppliers’ Account.
* Prepare daily production and sales reports
• Maintain and update Purchase/Sales Registers on a daily basis.
• Prepare various Purchases/Sales Reports, as required by the Management.
• Reconciliation of Bank Accounts and Suppliers’ Account.
• Stock taking and valuation.