Department Administrator
heisco
Total years of experience :15 years, 11 Months
• Performs departmental administrative duties under the direct supervision of the Senior Project Manager and Project Manager.
• Perform all Admin activities: for issuance & renewal of licenses, registration/renewal of agencies, contractor all risks/workmen's compensation policies, owned/rental equipments/vehicles registrations & updating, telephones/ mobiles, purchase of tenders/RFQ, shipments clearance, purchases, maintenance & repairs, material request, service request in MIS etc.
• Sorting and distributing incoming post and organizing and sending outgoing post. Liaising with staff in other departments and with external contacts.
• Preparing invoicing, Internal & External.
• Receive & submission of engineering and vendor documents as per project Quality plan.
• Prepare and maintain document tracking schedule indicating the status of submission, receipt and approval
Keep & maintain reports on all recruitment activities by department/projects (MR&SRF), Prepare official correspondence, Maintain personal data information of all employees within the department, and Keep the manager informed of meetings and scheduled appointments.
Prepare employees work accident reports and follow up with respective insurance companies,
Prepare Inter office Memo; outgoing letter (related to Seminar, Conference, Proposal Invitation letter and in-house work agreement) BTA and Credit Note.
Coordinate with Contract Administrator and prepared the subcontractor agreement and Subcontractor agreement amendment.
Preparing daily activity report and daily progress report send to client.
• Supports all areas within HR: Benefits, staffing, Recruiting, Personnel Changes, files audits and customer service. Verifying sign-sheets, vacation and vacation forms, sick calls. Briefing for new coming employees, informing company policies and procedures updating the changes in policies and informed to all employees, transportation, arranging overtime schedule for employees, schedule for drivers, emergency vacations, visa processing, etc..
• Responsible for screening all resumes submitted for open job positions to find the most qualified candidates.
• Filing of documents into employee personnel files, ensuring files are kept in an orderly manner, ensuring only authorized employees access to personnel files, and that filling cabinets are properly secured.
• Handles various inquiries from employees covering a wide range of areas, including employment, transfers, promotions, compensation, benefits, training, and Keeps HR manager informed of any issues that may arise that need additional attention.
• Follow up on issuing entry visas, renewals and termination of residence and visit visa and prints their forms and follow them up with the Mandoops (representatives).
• Enter all the employees’ personal and professional data into the payroll system.
• Receives and Follow up with employees annual leave request/forms and calculate them; prepares the leave balance according to the worked-by regulation of the company and records them after the HR Manager has carried out the necessary verification and signed the same.
• Follow up with the employee leave return, receive their leave return statement and enter in the payroll
• Calculate sick leave according to the Kuwait labor law.
• Compiles employee time, production, and payroll data from, time sheets and other records. Reviews time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
• Verifies attendance, hours worked, and pay adjustments, and post information onto designated records.
• Records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records.
• Receives approved over time hours from each employee, verify them, and enter them into the payroll system.
Title : HR Admin Executive
Profile Summary: HRD, Personnel/general Administration, Legal and statutory compliance.
•Recruitment & selection: Sourcing- Database of candidates, Employee referral, Placement consultants, headhunting, Selection tools-Screening CV’s, interviews, written tests, psychological profile test etc. Offer /appointment letters, Joining formalities, Placement & induction
•MIS / Establishment matters: HRMS / Payroll, maintain Personal Files. Probation, Confirmation, Transfers, Coordinating Promotion test Performance Appraisal.
•Reward & recognition: ABIS (Attendance base incentive system).
•Statutory & Legal: Ensuring all statutory compliance are met as per time line PF, ESI, TDS, labor dept, etc. Civil & other legal issues.
• Excellent experience in UAE & GCC countries payroll operation, Leave policy, monitoring attendance and annul leave settlement.
Administration
•Capex: New premises, leave / license /Renewal of lease agreements, renewals, maintenance of company assets.
•Event Management, Air tickets, Hotel and guest House Accommodation.
•Telecom Assets viz Centrex lines / FWP /mobile phones.
•Quality norms for ISO and corporate communication.
•Ensuring all infrastructure facilities, and their vendor / service coordination for Kerala region, Housekeeping, Fire prevention and Security.
MBA- Specialization HR & Marketing.