Administrative Assistant - Property Management مساعد إداري - إدارة العقارات - (Bilingual)
Abudawood Group
مجموع سنوات الخبرة :20 years, 10 أشهر
Administrative Asst. (Property Management)
Abudawood Group is a multi-national Trading Co., Partnering with the World's best Brands. Biggest in Saudi Arabia. They are trading, distributing and manufacturing consumer goods.
Job Role:
• I assist the Real Estate Dept. to manage and facilitate the Offices, Warehouses and Properties of the Company, lease contracts, Deeds and documentation.
• Doing official communications and correspondences, writing letters, sending, and receiving the emails both in Arabic & English languages, and translate them if needed.
• Typing letters, contracts, memo, reports & presentations (on Word, Excel and Power point) in both languages (Arabic & English).
• Managing the Lease Agreement & FM Contracts:
I assist the Property Management dept. to manage the leasing contracts for offices, Warehouses, apartments, villa, offices and showrooms etc. Also I manage the following Contracts:
Facility Management Contracts
Construction Contracts
Refurbishments Contracts
Operation & Maintenance Contracts (Elevators/ A/C, Firefighting system, Cleaning & Pest Control Services, Swimming pools etc.)
• Real Estates Report:
The report contains Abudawood Property Portfolio, which describe about the current status, development, progress and future planning of each property. I maintain, update and prepare the report in Word, Power point and Excel with summary of ownership distribution.
• Maintain the files, Deeds, documents, drawings, records and reports.
• Prepare purchase requisition for different type of items, materials and accessories as required.
• Work on Outlook: maintain the schedules appointments and events on the calendars. Send the meeting request to outside visitors with office location and arrange the meetings.
• Prepare presentations for property portfolio, offers and proposals. Making presentations on google earth locations, property offers, location map, real estate news and companies’ profile etc.
• Follow up and coordinates with other departments,
• Making organization chart for the Real Estate and other Dept.
• Update and keep records of properties appraisal reports and send them as per request of team members. List the table of market value and other details.
• Making project timeline for the properties under development or refurbishment.
• Prepare sales file and handover documents, locations and copy of the title deeds as well, keep the records and send them by email whenever requested.
• Translating presentation, descriptions and letters etc.
• Prepare minutes of the meeting.
• Doing internet search for real estate related information
• Assist to appoint RE staffs and change of status activities like transfer, promotion and salary increments of RE Staffs and RE Guards.
• Making business cards on outlook. Fill different type of forms with the personal information.
• Convert PDF file to Word, Excel and Power point presentation and Vice versa.
• Make expense report for different type of invoices and visit Per Diem for the team members.
• Prepare Vacation Planner for annual vacation of RE Staff, RE Guards.
Executive Assistant - GM Office (Bilingual)
The company is Hair & Beauty Expert, Trading, manufacturing, producing the Beauty products, equipment & salon furnishing.
Job Role;
Managing and Performing all types of jobs concerning to HR Davison, and assist General Manager such as:
• Assist the General Manager in recruitment activities.
• Coordinating with the department heads/ branches for their manpower/staffs requirements in all divisions and departments.
• Responsible for employee records, files, employee leave planning, issuing of notices, memos, circulars etc. both in Arabic & English languages and translate the documents if needed.
• Organize staff training sessions and make accommodation arrangements for new hires.
• Arranging visa, Iqama (Residential Permit), Work Permits, Medical Insurance/cards and renewal process etc. in coordination with the PRO - "Moaqib".
• Make sure that all employees got Medical card, Iqama, Exit Re-Entry on time. Manage tickets and traveling arrangements for them as well as local visit etc.
• Handling official communications and correspondences, writing letters, sending email etc. Work on Outlook and maintain the schedules and events on the calendars.
• Managing POS, Advertising and printing materials, layouts, designs etc both Arabic & English in coordination with concerned persons/areas.
• Arrange meetings to discuss the launch and development of new products and its advertisement in the market.
• Conducting Market Research & Studies for the product and collecting the feedback.
• Coordination and scheduling of appointments, meetings and booking hotels etc.
Executive Secretary / Translator - Bilingual
The company is producing, high quality Chicken and Chicken Products, covering kingdom & exporting them to all gulf countries.
Job Role:
Administration Bilingual Executive Secretary / Translator
Performing all types of jobs concerning to an Executive Secretary in the office of General Manager such as:
Handling correspondences and writing letters, memos and circulars both in Arabic & English languages as well as translate them in the same.
Arrange weekly meeting of Marketing Development Committee to discuss the development of new products and its advertisement in the market.
Arrange managers meeting to study the market as well as to discuss the sales report and other departmental issues.
Take meeting notes and follow up the agenda until to be finalized.
Follow up the managers for the work assigned by General Manager and report him about the works,
Assisting Branches and Centers in their issues and problems concerning distributors, agents, staffs and other facilities.
Coordinate and assist the Managers of Department / Division's and forward received information.
Coordination and scheduling of appointments, meetings and booking hotels etc.
Typing Letters and Reports in Arabic and English as well as arrange them in the files.