Procurement Manager
International Rescue Committee
مجموع سنوات الخبرة :20 years, 11 أشهر
Cover the procurement field
Report to Akkar Field Coordinator, Supply Chain Coordinator, Senior Procurement Manager at head office in Beirut and manage a team of one staff (Field Procurement Assistant)
Cover the procurement of Akkar (Kobayat, Wadi Khaled and Der Dalloum) and support other offices when needed.
Initiate the procurement decentralization of Akkar office.
To plan, co-ordinate and organize field level IRC procurement activities in full compliance with IRC procurement procedures and best practices to enable a high quality, efficient and cost effective procurement process that meets the requests of the services users. (starting by the purchase request technical check in terms of specifications, unit of measure, estimated cost, delivery date until quotation or request for quotations received, negotiation with the supplier if needed, sample received, bid analysis arranged, purchase order issued, delivery of the goods/ service, delivery report/ certificate of completion arranged and payment request)
Continuously improve and maintain supplier and materials (items) database.
To analyse and evaluate the key performance indicators (KPI’s) on quarterly basis.
Arrange the requests for quotations, information and proposals/ tenders.
Work on the long terms agreements (Master Purchase and Service agreements from the tender’s publishing to the bid, technical and financial opening with all the site visits and due diligence arrangements, Reports and minutes of meetings).
Coach, train, mentor and evaluate staff. Set performance objectives.
Partnership Procurement capacity building
Supporting Zahle field due to the Procurement Manager’s absence.
(INGO) - Akkar, North, Lebanon
•Report to the Area logistics and procurement manager of the North.
•Oversee procurement of all materials and equipment ordered by the projects in line with DRC operations handbook procedures and donor specific policies.
•Ensure that all orders are tracked from point of planning and request through to final receipt. (I.e. Suppliers negotiation, ordering, arranging the purchase order, delivery on time, Goods received note, payment request to Finance, make sure all the related documents are in place for filing process).
•Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiation, and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report.
•Prepare and amend contract in a suitable format to comply with legal and donor regulations, utilizing DRC templates in accordance with the operations handbook.
•Negotiation with suppliers.
•Assist program colleagues with procurement planning
•Set up the framework agreements
•Responsible for managing the accurate updating of the procurement table, contract tracking sheet and distributing it on a weekly basis
•Arrange a staff procurement induction
•Cover a procurement gap during the first 3 months and a half.
Company dealing with the Electro - Mechanical products (Import, Export and distribution).
Distributor of Bticino, Lowara, Elbi and Schneider.
Ensure timely shipment of goods at the least cost possible, through proper order, coordination among suppliers and shippers, and ongoing assessment of performance and cost of services providers.
•Report to the Financial Manager and managing a team of 4 staff.
•In charge of the central purchasing of the four countries (Lebanon, Syria, Qatar, and Erbil).
•Plan and implement Import strategy and activities consistent with the group’s overall strategy in order to achieve efficiency and cost effectiveness.
•Receive, review and dispatch suggested orders / approved orders for processing.
•Review and validate cost simulation / cost selling calculation as per suggested order as prepared by subordinates, send to senior managements for review and approval.
•Liaise with product managers for any suppliers’ modification on initial Purchase order and at receipt of goods.
•Communicate with shipping and clearing agencies as well as insurance companies to ensure best possible terms for efficient cost effective processing of PO.
•Liaise with finance division, as well as, banks to ensure opening of letter of credits and following its details (acceptance, amendment, maturity date and discrepancies), timely settlement of the different suppliers.
•Liaise with warehousing department for proper receipt of orders.
•Liaise with the inspections agencies like SGS, BV to expedite the clearance process.
•Keep abreast of current and future changes import / export laws and procedures; tariffs and duties; license and restrictions and in relevant local territory practices.
•Review, approve and submit Import department reports to management.
•Set up the yearly department plan and budget (training, recruitment …).
•Responsible on the export deals and following its process.
•Work closely with the main customers.
•Lead the supplier performance review and score carding to increase the collaboration with the end to end supply chain.
•Maintain the supplier’s parameter list (i.e. all the needed details related to each supplier).
•Set the order situation on the system instead of an excel sheet.
•Work closely with the clearing agency, port authority to ensure best services and to speed the clearance process.
•Minimize the lead time of the goods supply.
•Try to minimize the landed factor and the landed cost.
•Set up the logistics and the best shipments mode and routing from all the potential countries up to Erbil.
•Participate in the policies and procedures and the job descriptions of the department.
for L’Oreal professional and Kerastase
Salam Studio and Stores - L’Oreal Distributor - Muscat, Oman
•Reporting to the General Manager and managing a team of 4 staff.
•Managing and controlling the department by preparing the yearly budget and by month and following up and analyzing on the sales results versus the budget and forecast.
•Contributing and presenting the PPD Action Plan and strategy and guarantee its proper execution.
•Effecting the monthly and weekly reporting to the GM and the Principal (L’Oreal Middle East in Dubai).
•Organizing and following up day-to-day tasks with the team to achieve the monthly reporting deadlines and budgets.
•Ensuring proper implementation of the supply chain controls (Forecast Implementation items, lead time, insuring the maintenance of the safety stocks and avoid the out of stock items, customer satisfaction, claims, returns, deliveries).
•Implementing the physical inventory counting process of the departments’ brands.
•Attending the yearly meetings abroad for all L’Oreal Middle East.
•Conducting market visits and identifies new salons.
•Organizing the seminars, events in the department.
•Reaching the annual budget.
Muscat, Oman
No.1 Retailer in Kuwait with branches in Jordan (Safeway), Oman, Beirut (TSC), & Bahrain
•Reporting to the country Manager.
•Managing and controlling the departments.( Forecast implementation, assortment, pricing, promotions deals, space planning).
•Participating in the yearly inventory.
•Negotiating and concluding deals with the suppliers.
•Preparing, budgeting and organizing the yearly Health and Beauty events.
•Arranging the feasibility study for the new products and set the merchandising guidelines.
•Conducting market visits to the Sultan Center stores and the competitors.
•Recommend the stock keeping unit rationalization and arranging the category reviews (SWOT)
•Exceeding the other operating income set by the management for the health and beauty yearly promotional event.
Company dealing with the beauty (Import, Export, Wholesale & Retail), distributor of Orly, Essie and NSI.
•Reporting to the General Manager.
•Managing the brands (Orly, NSI, Essie and all the foreign products).
•Forecasting and confirming orders with suppliers and ensure adequate processing, authorization and validation of information / documentation.
•Follow up with internal and external suppliers (accounting department, shipping companies, insurance and clearing agencies).
•Validating the actual cost of the goods upon arrival to the warehouse.
•Coordinating closely with the sales department to issue the monthly orders.
•Research and development to decide what products to launch in the market.
•Working on the non - moving items.
Company dealing with food (Import, Export, Wholesale & Retail).
•Reporting to the General Manager.
•Communicating with shipping and clearing agencies as well as insurance companies to ensure best possible terms for efficient cost effective processing of PO.
•Forecasting and confirming orders with suppliers and ensure adequate processing, authorization and validation of information / documentation.
•Liaising with finance division, as well as, banks to ensure opening of letter of credits and following its details (acceptance, amendment, maturity date and discrepancies), timely settlement of the different suppliers.
•Preparing the purchase reports to be submitted to the GM.
•Reviewing and update the “Approved suppliers list” on monthly basis to ensure it includes the most recent information.
Teaching Math for grade 4 - grade 6 and Sciences for grade 4.
Teaching Maths and Sciences