Executive Administration Manager
Change Actions
Total des années d'expérience :13 years, 4 Mois
Executive Administration Manager
Secretary of the executive corporate board of Change Actions
• Secretary of the executive corporate board of Change Actions, draft agenda and minutes, plan and organize the annual general assembly and board meetings.
• Leading HR assessments projects, such as leadership and quality assessments of governmental, semi-governmental, and private entities
• Drafting weekly, monthly, and annual reports of HR services projects submitted to executive management.
• Coordinating with external law firms and managing internal and external contracts directly with clients such as partnership, employment, NDA, Framework agreements, consulting projects, letters of awards, and Purchase orders. etc.
• Focal point of consulting projects and leading coordination with all stakeholders.
• Facilitating recruitment and candidates interviews
• Facilitating all key HR functions and programs including matters related to employment, compensation and benefit, and employee relations.
• Prepare and monitor invoices and financials on the QuickBooks software including payroll audit, calculating net salaries, deductions, and withholdings.
• Lead the corporate relation and compliance with the Bank, managing facilitation agreements including submitting reports and financial statements.
• Generating reports &entering Data of employees on several HR software.
• Lead the medical insurance policy and coordination for all employees.
•Scheduling, coordinating and confirming court sessions, appointments, and counsel meetings.
•Communicating with guests and clients in person or via technical methods, handling customer relations management and customer services.
•Coordinating the activities of different firm locations within the Kingdom.
•Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
•Maintains confidentiality agreements.
•Maintain legal archive system
•Provide administrative support to departments and/or individuals.
•Administrative support includes meeting management, travel schedules, Customer relation, confidentiality agreements. Schedule meetings and arrange conference rooms.
•Coordinating office management activities.
•Maintain the documentation of office procedures and policies
•Liaising extensively with external or internal clients.
•Analyzing clients' existing systems and business models.
•Supporting users on change control and system updates.
•Providing training and user manuals to users of a new system.
•Keeping up to date with technical and industry developments.
• Customer service
• Customer relations management
• Periodic product evaluation
•Secretary activities such as sitting appointments, minutes of meetings drafting, general inquiries and archive.
•Direct leadership communications and assigned tasks.
•Prepare profit and loss statements and monthly closing and cost accounting reports.
•Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
•Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.