Accounts Payable Supervisor
Gulf Drilling International
مجموع سنوات الخبرة :12 years, 7 أشهر
Managerial Role
• Coordinate efforts to achieve the functional objectives through the leadership of the team - monitoring performance, developing and motivating staff - in order to maximize the performance of the section.
• Recommend improvements to the Accounts Payable systems and processes and drive the efficiency of the section.
• Lead the day to day activities within the assigned area
• Provide guidance and training to the team in dealing with the day to day activities.
• Monitor and report the non-compliances to GDI’s policies and procedures
• Ensure that all transactions are approved in line with the MOFA
Cash Management
• Coordinate with Treasury department and forecast the cash requirements.
• Supervise and Control the Fund disbursements.
Accounting Role
• Ensure timely and accurate recording of Vendor invoices in accordance with Financial accounting policies and procedures.
• Coordinate with warehouse/end user for GRN (Goods receipt note)
• Ensure that all transactions are charged into appropriate general ledger accounts.
• Obtain necessary approval for Service Order/Contract Invoices
• Review and certify the payment vouchers
• Review and record of petty cash transactions.
• Review and record of credit card transactions.
• Coordinate with team members and ensure that month end accruals are passed before cut-off time
• Provide support on month and year end closing
Credit Control Management
• Review Creditor’s Aging Report.
• Reconcile the Vendor accounts on a regular basis.
• Prepare the Vendor Prepayments in accordance with agreed payment terms.
• Report the invoice discrepancies and mismatches to the vendors and work on addressing them.
• Maintain good business relationship with the counterparts in the vendor companies.
Reporting
• Keep the Section Head informed on section’s activities and progress against plans to enable monitoring of the section’s overall activities.
• Provide support on closure of Accounts Payable Module
Accounts Payable
• Review and process supplier invoices in SAP
• Generate vendor outstanding report on a weekly basis and issue due invoices for clearance
• Pass clearing entry and prepare cheque for the due payments
• Compile a system for filing and maintain records for financial information
• Respond to supplier calls and queries on outstanding payments
• Month end journal entries
• Prepare provision list and pass accruals at month end
• Assisting superiors in their daily routine work
Banking
• Responsible for preparing bank reconciliation statements for multiple projects on a monthly basis
• Responsible for making all wire transfer and making clearance entry in SAP
• Responsible for making all wire transfer and making clearance entry in SAP
• Receive and submit bank intimation on L/C document and work on discrepancies if any
Petty Cash
• Distribute and balance petty cash
• Preparation and recording of cash disbursement
• Timely processing of vendor invoices for payment
• Auditing invoices and taking necessary actions
• Communicate and follow up with internal departments to resolve issues and determine methods for expediting payment issues
• Oversee and coordinate the day-to-day processing of routine invoices for payment
• Interaction with customer, Handling customer queries and escalations
• Training new joiners and other members of the team
• Generate daily production report and allocate to the team members accordingly
• Prepare lean meeting report and conduct lean meeting daily
• Reviewing and processing of PO invoices as well as Non-PO invoices
• Log disputes on customer queries and resolve it with the help of clarification server
• Prepare and pass month end accrual entries for unprocessed invoices
• Ensure KPIs are met by the team