Regional Manager
Equilibrium Events Management
Total years of experience :15 years, 1 Months
Conferencing and Events:
Disciplinary experience in the management of corporate & private event management projects, involving the overall , administration, budget control, procurement and client management.
Consultancy and Co-ordination
• Establishment of the appropriate event procedure, services, resources and facilities
• Analysing the requirements for the event in relation to registration, meetings, accommodation, exhibition and destination requirements
• Management of overall operations, including accounting procedure and service providers agreements
Administration
• Registering of delegates online and management of correspondence and changes
• Receipting of funds from delegates
• Design and maintenance of the event database.
• Preparation of reports and meeting packs
• Budget and financial management relating to appointed service providers
Material and logistical Preparation of the Event
• Verifications of services to be supplied including technical equipment, audio visual equipment and catering, signage, vehicle parking facilities, telephone, fax and computers
• Establishing reception facilities and committee offices on site
• Establishing a travel agency desk and congress information office at the official event venue
Management and Registration of Participants
• Preparation and design of registration form in association with the local organising committee
• Linking registration form to the relevant websites
• Receipting and processing of the registration forms through Summit Pro Software for Event Management
• Accounting and financial management of registration fund
• Processing registration amendments and updating computer systems
• Establishing participation statistics and profiles
• Managing the registration process at the event venue of any additional, late or day delegate registration on site
• Handling of all registration finance eg. Cancellations, refunds, debit balances etc
• Printing of participant lists or reports by number, nationality, category or other criteria which may be appropriate
Management of Accommodation
• Securing accommodation allotments with hotels, which are to be pre-selected and contracted
• Processing all accommodation reservations and amendments through Summit Pro Software Event Management System
• Arranging accommodation for guest speakers and nominated VIP’s
• Process payments from delegates for accommodation, forward funds to hotel together with rooming lists and reports
Management of Local Host or Host Committee Secretariat
• Attend local organising committee and other related meetings
• Recording, preparation and circulation of minutes
Budget and Financial Management
• Responsible for the compilation and calculation of event budget in accordance with the detailed program, activities and social functions as outlined by the client
• Management of the expenses in accordance with the approved budget
• Responsible for the final account reconciliation after the event
Conference Transport Service
• Arranging a transport service for the appointed service provider for the delegate from the selected hotels to the conference venue / social event venue
• Responsible for the routing, reporting of schedules amendments to the transport company
• Managing payment to transport company from the event funds.
• Facilitating the airport welcome service
Social Function Services
• Liaison with the client to ascertain requirements, discuss budget and make recommendations
• Arrange for catering facilities as required
• Arrange for décor as appropriate
• Determine and arrange technical facilities as required
• Administrative assistance with entertainment and contracts
• Arrange hosts, hostesses and waiters
• Arrange transportation to venues
• Arrange seating arrangements and name tags as required
• Arrange media representation etc
• Arrange ticket design and printing
Portfolio of projects
2009 Transnet Port Terminals Stakeholder Year End (200 guests)
World Gymnastics Association Competetion (300 participants)
Presidential Inauguration Head of States Lunch (500 delegates)
Airports Company of South staff year end (200 guests)
2010
South African Dental Association International Exhibition Conference (2000 delegates)
Transnet Port Terminals Richards Bay Business to business breakfast (120 guests)
Transnet Port Terminals Durban business to business breakfast (200 guests)
Transnet Port Terminals business to business golf day (120 players)
Transnet Port Terminals stakeholder year end (200 guests)
Transnet Port Terminals staff year end (300 guests)
The Launch of summer - wet and wild party (+/- 6000 patrons)
2011
Transnet Port Terminals Chief Executive Golf Day (80 guests)
Transnet Port Terminals 3 day Management Conference (200 delegates)
Transnet Port Terminals Head Office Family Fun Day (2000 guests)
Transnet Port Terminals Head Office Womens Day (300 guests)
Transnet Port Terminals Durban business to business breakfast (200 guests)
Transnet Port Terminals business to business golf day (120 players)
Transnet Port Terminals stakeholder year end (200 guests)
Transnet Port Terminals staff year end (300 guests)
Durban Container Terminal Navis Launch and road show (1500 guests)
Durban Container Terminal Family Fun Day (4000 guests)
Durban Container Terminal (200 guests)
Durban Container Terminal staff year end (700 guests)
Transnet Port Terminals Richards Bay Family Fun Day (1000 guests)
2012
3 day Durban Container Terminal Labour (80 guests)
Transnet Port Terminals 3 day Management Conference (200 delegates)
Transnet Port Terminals Groundbreaker awards (2000 guests)
10th Intermodal Africa Conference Welcome Dinner (200 guests)
2013
Transnet Port Terminals Chief Executive Awards Ceremony (200 guests)
Title of qualification awarded: Tourism Management Principal subjects/occupational skills covered: Tourism Development 1, 2, 3 Tourism Management 1, 2, 3 Financial management 1, 2, 3 Human resource management 1, 2, 3 Tourism Practice 1, 2, 3 Marketing 1, 2, 3 Communications 1, 2, End user computing 1 Event manageme nt 1 German 1 Name and type of organisation providing education and training: Durban University Of Technology Level in national or international classification: National Diploma Tourism Management
