Senior Manager
Kemaman Bitumen Company Sdn Bhd
Total years of experience :23 years, 11 Months
Head of Procurement & Contract Department, overseeing the procurement, contracting and warehouse activities for a refinery producing asphalt and petroleum products.
Prepare & send bids to potential subcontractors.
Prepare evaluation and recommend the suitable subcontractor,
Liaise with engineering for vendors on any bids / contracts clarifictaions and change orders.
Verify progress payment submitted by vendors.
Strategise the tendering process of Subcontract packages for the Proposal submission.
Prepare bid documents and send RFQ to potential subcontractors.
Liaise with bidders and engineers on bid clarifications and addendums.
Prepare bid evaluation to determine the best costs and delivery.
Apply the appropriate buydown and escalation to derive on the estimated cost on the project execution date.
Update the relevant data required on the database
Attached to the Project Alliance Office (with Ranhill Worley Parsons and Petronas) to manage the deliveries of goods and services for LEKAS project.
Set up the Material Tracking System and reporting format.
Prepare progress reports and attend progress meetings.
Organise sponsor meetings with vendors to mitigate any delivery issues.
• Establish the Procedures, Process Flow and the required formats.
• Translate the terms and conditions of the Project Contract into procedures, purchasing activities & purchase/subcontract agreements.
• Manage the application, evaluation and qualification of Vendors.
• Set-up the department organization and manpower requirement.
• Formulate the Procurement Plan and Material Tracking Schedule based on Project Schedule.
• Manage the purchase and records of Heavy Machineries including shipping and clearance, registration, All Risk Insurance & inspections.
• Manage the purchase of project materials.
• Oversee the expediting of material approval, purchase & delivery.
• Review and approve the works performed by subordinates.
• Prepare the submissions of reports to Client and the management.
• Expedite the progress of procurement by subcontractors based on Plan.
• Coordinate with relevant parties on the resolution of issues affecting the procurement by subcontractors.
• Attend progress meeting with Heads of Department, Subcontractors and Client.
• Prepare reports to higher management including:
Forecast the monthly budget on the purchase of material
Weekly forecast and actual deliveries of material
Weekly summary of material due for approval, purchase & delivered
Report on quantity purchased against delivered and estimates on large purchases
Monthly purchase record
Monthly inventory of material in stock
• Coordinate the technical compliance of quotations by the engineers, negotiate the commercial issues & terms with suppliers.
• Evaluate performance of subordinates as required by HR Department.
• Conduct trainings to subordinates.
• Discuss with the management on ways to save costs and time on procurement after extensive sourcing and analysis.
• Discuss with the Engineers and Suppliers on the most optimized design solution and material for the project.
• Assist in substantiation of progress claim and change orders.
• Formulate procurement procedure, process flow, formats and staff organisation chart.
• Formulate registration and evaluation of suppliers & subcontractors.
• Formulate the procurement strategy with the Head of Department to meet allocated budget.
• Formulate procurement plan & schedule for each project to fit the project schedule.
• Assign coordinators, buyers and expeditors for each project.
• Recommend list of suppliers for each purchase.
• Formulate bid documents including Instruction to Bid, RFQ forms, bid summary tables.
• Establish check of list and questionaires for Techno-Comm meetings and commercial evaluation.
• Establish terms and conditions on award documents, ie Purchase Orders and Subcontract.
• Coordinate with project manager, production, and subcontractors to resolve any dispute or arising issues.
• Monitor progress and work of all staff to ensure work done in accordance to project requirements and company policy.
• Conduct departmental meetings.
• Attend meetings with clients.
• Review Commercial Bid Evaluation and award documents prepared by buyers.
• Delegate Purchase Requisitions to respective buyers.
• Overall administration of the department including approval of staff leave and periodical assessment.
• Guide the subordinates while performing their tasks and formulate departmental training package.
• Review procedures, work flow and documentations to ensure continual improvement of the department.
• Interview candidates and make recommendations to fill in the vacant post in the department.
• Coordinate with the planners, project managers and other relevant departments and client for the compilation of Invoices for Progress Claims to Client.
• Coordinate with Planning, Warehouse & Production and others to prepare Change Order Proposals.
• Update Progress Reports on Invoicing and Change Orders for monitoring and submission to the Client and Management.
• Conduct internal audits for projects and company whenever required.
• Assistant to Head of Department for projects as well as the everyday running of the department.
• Set up new department including, office organization, manpower & financial budget, preparation of work program up to 5 years planning.
• Prepare & represent department for meetings and presentations with suppliers (local & international) and government bodies.
• Member of the task force in the establishment of sub-contracts to major international suppliers and contractors.
• Coordinate the procurement of raw materials & services for above projects including Steel Plates, Pipes, Beams, Profiles, etc from local and overseas, from the RFQ stage, up to expediting, shipping and delivery of material at site.
• Verify delivery of material for payment purposes.
• Arrange and monitor the preparation of material for project use ie; Blasting & Painting, Transportation, Documentation (Mill Certs etc).
• Arrange and Coordinate the project supporting services ie: Cranage, NDT, Painting, Consumables, etc.
• Arrange and Coordinate the Sub-Contracting work for the project ie: Fabrication, Machining, Painting, Testing, Cleaning, etc.
• Attend progress meetings.
• Establish Vendor Development Program to evaluate, assess and approve and improve the performance of vendors to the company.
• Team member of the mega PV project Offset and Local Content committee.