Administration Officer
Qatar Airways
Total des années d'expérience :9 years, 11 Mois
Executive assistant to the Senior Vice President of Corporate Communications and general administrative
support to the department.
• Managed internal and external communications, ensuring efficient and professional handling of all calls
and correspondence while maintaining confidentiality of privileged and sensitive information. Record,
filter, and communicate matters. Track and following up with concern team for completion of the task.
• Action items and requests received from GCEO Office, prepare response, follow up and making sure of
completion of the task and finally notify and update GCEO’s Office on items for closing the matter.
• Managed GCEO’s international events calendar, worked closely with Protocol Manager and events team.
• Served as a bridge between the Corporate Communication and other QR departments and external
stakeholders.
• Provided administrative support for word processing, PowerPoint presentations, letter drafting, minute taking, spreadsheet and database management, file organization, and more.
• Making travel and hotel arrangements for the GCEO and SVP in line with guidelines and procedures.
• Other administrative duties include processing payment request using Oracle/eSourcing system,
procurement- purchase request, CTK request, urgent approvals, supplier creations, petty cash, dealing
and drafting with legal letter/contracts in coordination with Group legal, stationaries/office supplies and
others.
Executive assistant to Chief of International Banking Officer (CIBO) and general support to CEO office.
• Arranged meetings with internal and external stakeholders and maintained meeting rooms.
• Handled all inbound/outbound memos, reports, and correspondence, including response letters and
assisted in preparation of event budgets.
• Coordinated with various internal and external teams and partners, such as HR, IT, translation,
administration, PR, and global banks, vendors, clients, and business partners.
• Maintained confidential records and ensured the security of sensitive CIBO office information.
• Supported HR training sessions and facilitated the onboarding of new staff with HR and IT processes.
• Coordinated and assisted the HR training team for department mandatory training sessions and Qatari or
non-Qatari short-term training/internship in IBG on CIBO's instruction/approval.
• Independently organized and managed international events, handling logistics and coordinating with
stakeholders and liaising with embassies for visa issuance for the executive management.
• Prepared accurate, up-to-date periodic/ad-hoc reports and maintained comprehensive databases.
• Periodically monitored and ordered office supplies within budgetary constraints.
• Covered other duties related to financial Officers and analysts
As a focal point for the project CP5 in Qatar Foundation and performed all administrative duties.
• Handled letters and correspondence, assisted in drafting responses, documentation, and database.
• Managed records and archives related to the project and assigned tasks per control procedure.
• Assisted in the preparation of timely and accurate departmental statements and reports
Conducted legal analysis and research, reviewed legal material, assessed agreements and contracts.
• Drafted types of Contracts and Subcontract Agreements like Construction Contracts, Supply
Agreements, Purchase Agreements, Service Agreements, and Tenancy contracts and amended and
negotiated, and assessed contracts as per the interest of our clients.
• Dealt with employee problems, tenancy, and leasing disputes, advising to avoid disputes.
• Dealt with Liquidated damages, Indemnification, General Obligations mentioned in the Contract,
Governing law, and Settlement of Disputes.
Prepared legal documents like Contracts, Deeds, Agreements, Affidavits, Power of attorney.
• Research and drafted legal briefs in Criminal Litigations and Juvenile matters.
• Filed pleadings and represented cases in Courts of Law, interviewed Clients and witnesses.
• Dealt with a client-focused role such as providing legal advice, and client interactions.
• Assisted some Eminent Counsels in all aspects of transactional and litigation practice and trial
preparation, including drafting objections, responses, settlement agreements, etc.
Assisted the Managing Director and worked closely with the legal and tendering team of the company.
• Handled all correspondence, calls, meetings, travel arrangements for conferences and business travel.
• Supported the legal and tendering team in paperwork, contracts and agreements.
• Collected and coordinated the flow of internal and external information.
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