Sharon Elaurza

Key Responsibilities:

• Executive Assistant to the General Managers of Local Market & Travel Retail.

• Worked in partnership with internal and external Puig offices, Brands, Board of Directors, Chalhoub Group, Distributors and other Executive Assistants to provide seamless support to the organization.

• Calendar/diary management, travel arrangement & coordination work for the GMs with key stakeholders in Puig HQ, Chalhoub Group, Distributors, & Suppliers in compliance with existing policies & procedures.

• Business admin support on expense reports, report preparation, & correspondences on behalf of the GMs.

• Organize & manage meetings, off-sites, and team-based social events from design, preparation, delivery & execution of key meetings & events i.e. PME internal milestones: PME & Al Farida Board of Directors Meeting, Brands Market Visits & workshops, PME Kick Off, team dinners, farewells, HQ visits, team buildings & others.

• Office management on receiving visitors, arranging conference calls, meeting room management, office stationery & supplies ordering, parcels/couriers, office maintenance, & others.

• Supported HR Manager on Key Projects such as Covid-19 office protocols, IT Requests, Puig Corporate Gift Distribution, Christmas party, Secret Santa & others.

• Ad hoc support to Retail & Marketing on CPS & worked with interns on shelving unit project for storage rooms.

Key Responsibilities:

Lead the Executive Admin support for the Senior Director of Development & leadership team.

• Manage & coordinate daily the calendars of Senior Director & Senior Managers. Meetings are scheduled as per urgency & priority. Gatekeeper/point of contact between brands, functions, & external leads.

• Organize/plan appointments & meetings from scheduling, Zoom calls, meeting room, & presentations.

• Attend Development meetings, Leadership Team meetings/trainings and create regular reports like minutes of the meeting (MoM), initiatives slide and distribute them immediately.

• Created Development related internal databases for point of contacts list for STR (Real Estate & Property Management, Construction, Project Management, Equipment, Maintenance), Crisis Communication Tree.

• Manage travel arrangement for Senior Director & consolidate arrangements for the leadership team joining him for efficiency purposes like flight/hotel/transport bookings, meeting agenda, & site visits.

• Create and distribute internal communication on behalf of the Senior Director (e.g. announcements, information, presentations & other initiatives).

Site Tracking Report - STR
• Program Manager & Coordinator for STR management covering new sites, new stores, & renovation projects from all 13 countries. Manage the data gathering from point of contacts & Project Managers.
• Upload/distribute STR Master file to respective POCs to be accessed by Management team in SharePoint.
• Lead the process improvement from soft launch, Go Live, and post launch timeline through regular meetings and phone conferences with POCs.

Special Projects & Cross Functional Tasks
• Worked with Corporate Communications for Town Halls & Crisis Management for Development Team.
• Organized Development Team Iftar, Ramadan 2019 held at The Address Downtown Hotel.

Key Responsibilities:

Executive Assistant to Region HR Vice President/MENA HRBP, 2008-2018

• Coordinator of MENA HRVP Forum - communication forum of HRVP for all bi-monthly HRLT meetings (24) & quarterly MENA HR Town Halls (4) from Dubai, Egypt, KSA, Jordan & Lebanon, 2015-2018.

• Complex Outlook calendar, travel logistics, meetings, events management, & preparing presentations.

• Finance support to process team’s AMEX T&E liquidation in Concur, vendor set up, & payment in SAP.

• Delegate access to process HR benefits reimbursements for the team using SAP, MyPay, Cartus, & CIGNA.

• Travel Approval System on behalf of the HRVP, Security Managers, and 3rd party security company for all traveling to High/Extreme Risk MENA Countries, 2012-2016.

• Lead admin for the Total Operating Model (TOM) Enrolment workshop at Grand Hyatt, Dubai, June 2012.

• Activity Lead -HR University Launch in Dubai Office with AMEA HR & Corporate Office, May 2011.

• Compliance and Speak Up Management (highly confidential task), 2008-2011.

• Interview schedule for Executive management roles, meet and greets for On Boarding Program.
• Crisis Management Lead admin on behalf of HRVP & Compliance Manager.

• HR Processes i.e. People Planning, MQPI, PDR, 360.

Senior Admin Assistant/Team Assistant
• MENA HR Team - HR Director, HRBPs, Control Environment Manager, Special Projects (HRVPs DRs).
• Cross functional teams - Revenue Management Team (RM Director & RM Manager), Compliance & Ethics.
• MENA HR & MENA Legal Team (Director, 2 Managers, Paralegal), Nov 2015-Apr 2016.
• Compliance Director from 2015-2017.
• HR Director, HR Manager, 2011-2016.
• HR Services Manager (Compliance, Crisis Management, OFAC, & Speak Up Management), 2011-2013.
• MEA Control Team-Controller, Region Asst. Controller, & others, (4 mos. reliever), 2010.
• OMD Director, & Staffing Manager (HR Processes, Org Health, OMD Training), 2008-2013.

Other Tasks/Responsibilities
• Onboarding Program & IT Requests form for new joiners.
• Activity lead -PepsiCo Ambassadors for PepsiCo 50th Anniversary, Grand Hyatt Dubai, June 2015.
• Great Place to Work Project - HR Fun Team, 2014.
• Logistics lead/support for Ramadan CSR Labor Camp goods distribution under PepsiCo Ambassadors Program in 2012, Al Quoz, Dubai, Aug. 2012 (PepsiCo Ambassador until 2017).
• Day-to-day general administration duties (courier, mailing distribution, lunch & refreshments for meetings).
• Backfill support to other functions if required (MENA Region President, RLT VPs, & others)

Awards in PepsiCo:
• Recognition as Smart Spending Program Ambassador for MENA, PepsiCo Office, August 2016
• Awarded MEAHQ HR STAR of the month -“MEA HR Lunches for 2015, Culture D&I”, PepsiCo Office, Dec. 2015
• PepsiCo MEA Excellence Award, Address Dubai Mall, T&E Audit Team/1st T&E audit by Admins, Dec. 2011

• Executive Assistant to the Managing
Director/Office manager from core to related
business.

• Admin Coordinator for Offshore Business,
LANDSCAPE Magazine, a monthly publication of
MoneyLine Group.

• PA to the CEO & completed HR tasks in coordination with Finance/Administrative Manager.

• Administration & coordination support for a team of sales & marketing managers, business development; as well as customer service, logistics & marketing activities i.e. company profile & advertorials for Hermes Group (silverware etc.) & MENA agent and Institut du Karite Paris between Dubai and the main office in Paris, France.

• Established & managed company’s HR/Admin
Department. PA to the CEO, Managing Director

• Admin coordinator for exhibitions, PR/Writer for
press releases, & Logistics (IRAN Account)

-Provided HR technical consultancy/assistance to the Revised Performance Evaluation System of the cooperative.

-Facilitate feedback presentation, workshops for the Work Plan Detailed Implementation, and Performance Standards setting, conduct data entry analysis of PES Forms.

-Assist in establishing Coaching Session on developing mentoring relationship between rater and ratee with the HR Section and employee's career management.