Administration Assistant Manager
Arabian Motors Group
مجموع سنوات الخبرة :27 years, 0 أشهر
Greeting visitors, answering a high-volume of incoming phone calls.
Manage executives' schedules, calendars and appointments, Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
Organizing company events or conferences,
Dealing with correspondence, complaints and queries
Preparing letters, presentations and reports.
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
Manage contract and price negotiations with office vendors, service providers. Monitor and maintain office supplies inventory, review and approve office supply acquisitions, Liaising with staff, suppliers and clients
Delegating tasks to junior employees.
Partner with Human Resources to maintain office policies as necessary
Coordinate with IT department on all office equipment.
Coordinate office staff activities to ensure maximum efficiency
Design and implement filing systems, Ensure filing systems are maintained and current, Ensure security, integrity and confidentiality of data.
Maintain a safe and secure working environment
Prepares and manages agendas as directed.
•Compiles supporting documents for agendas, posts meeting notices.
•Receiving and sending all communications through faxes, e-mails, couriers, post, etc...
•Typing, copying, binding.
•Word processing.
•Audio and Copy typing.
•Dealing with telephone and email enquiries.
•Creating and maintaining filing systems.
•Scheduling and attending meetings, creating agendas and taking minutes.
•Keeping diaries and arranging appointments.
•Organizing travel for staff.
•Familiar with a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc…
•Devising and maintaining office systems.
•Booking rooms and conference facilities.
•Using content management systems to maintain and update websites and internal databases.
•Liaising with staff in other departments and with external contacts.
•Ordering and maintaining stationery and equipment.
•Sorting and distributing incoming post and organizing and sending outgoing post.
•Arranging travel and accommodation for staff or customers and other external contacts.
•Liaising with colleagues and external contacts to book travel and accommodation.
•Organizing and storing paperwork, documents and computer-based information.
•Photocopying and printing various documents, sometimes on behalf of other colleagues and departments.
•Recruiting, training and supervising junior staff and delegating work as required.
Maintaining records and updating data of the associate accommodation.
•Keeping records on associate accommodation inventory items.
•Ensuring full implementation of associate accommodation policies and procedures.
•Ensuring cleanliness, hygiene and tidiness and secure situation in the associate accommodation.
•Prepare daily reports & summarize activates in associate accommodation.
•Receive new associate and accommodate them directly to their accommodation upon their arrival.
•Conduct regular visits to the associate accommodation and make spot inspection.
Super Star - The Starwood
Receiving and sending all communications through faxes, e-mails, etc.
Typing, copying, binding, etc.
Handling cash calls.
Relieving the Telephone Operator and G.S.A on their breaks and days off.
Arranging and taking care of the baggage store.
Safely handling the guest luggage to and from the rooms.
Arranging sightseeing tours for in house guest.
Making restaurant reservation for dining.
Reconfirming and booking airline tickets.
Checking in guest at the airport.
Dec 2002 Sheraton Doha Qatar
Support and Effort extended during the GULF COOPERATON COUNCIL CONFERENCE 2002.
Cross Training Exposure at the Front Desk.
April 2000 New Horizon Kuwait
Basic Internet Business Fundamentals.
Advanced Internet Business Fundamentals.
Achieving Service Excellence.
July 1999 Sheraton Kuwait Kuwait
Quality Employee of the Month for outstanding performance in the areas of service and courtesy.