Lead Document Controller
Intelligent Data Communications
مجموع سنوات الخبرة :18 years, 4 أشهر
Project Based in Doha International Airport
P397 HIAEP-00063
CARGO BRIDIGING FACILITIES & AVI CONSTRUCTION
Location : Al Khor
Client : PWA - Ashghal (DNPD)
Project Job Title : Sr. Document Controller
Duration : Dec 27, 2020 - Present
Responsibilities: (Administrator)
Responsible for the attendance (in & out) of the project staffs
Responsible for their leave applications -sending/emailing to the head office department
Project Supplies / Requests processing
Coordination between Client / Contractor etc.
Responsibilities: Sr. Document Controller
Responsible for the Master Logs (SD, RFI, MST, MAS, MIR, RFC, NCR etc.)
Doing the weekly follow up by e-mail of the pending submittals etc.
Responsible for the control of the document numbering
Updating the Logs at all times
Filings and collecting of the documents / submittals
Assisting the team for their submission etc.
Dissemination of the received documents / submittals
Coordinator to the contractor / client
Monitoring / Preparing the weekly / monthly Report for submission
Uploading / encoding of the document submittal to whatever system the project is using.
EMPLOYMENT RECORD
Corporate Document Controller - Admin / Project Secretary,
WSP (Louis Berger)
Date: 04/2018 to Present / Qatar
Project Title: Flood Prevention Scheme 1, 2 & 3
Training Sites (Qatar University)
Lusail Stadium
TPS/STW Al Dhakira Project (Al Khor)
Al Rayyan Stadium
Ras Abou Aboud Stadium
Responsibilities: (Admin/Project Secretary/Document Controller)
Responsible for the attendance (in & out) of the project staffs
Responsible for their leave applications -sending/emailing to the head office department
Assistance for what the Bosses’ & Engineer’s/ Staffs need
Coordinator with the Head Office HR Dept. etc.
Responsible for the letters / Documents receiving and dissemination
Receiving/Transferring of Phone calls to the concerned people
Arranging the Meeting Rooms/MOM attendance and the MOM copies for the meetings
Releasing/Keeping Petty cash for the project (for petrol expenses)
Responsible for submission of the invoices used with the petty cash
Sending/Receiving letters from the contractor and client
Responsible for the Correspondence Logs (Outgoing/Incoming)
Holds the Calendar for an important meeting / schedule
Monitoring office supplies
Driver arrangements on site
Responsibilities: Document Controller
Responsible for the Master Logs (SD, RFI, MST, MAS, MIR, RFC, NCR etc.)
Doing the weekly follow up by e-mail of the pending submittals etc.
Responsible for the control of the document numbering
Updating the Logs at all times
Filings and collecting of the documents / submittals
Assisting the team for their submission etc.
Dissemination of the received documents / submittals
Coordinator to the contractor / client
Monitoring / Preparing the weekly / monthly Report for submission
Uploading / encoding of the document submittal to whatever system the project is using.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Weekly / Monthly Task for the Reports submitted to the Clients
Secretary/Document Controller
• Examine correspondence and reply as instructed
• Receive telephone calls and direct as and where necessary
• Arrange conferences and meetings along with travel arrangements
• Maintain schedules and follow ups
• Organize events both internally and externally
• Maintain filing and inventory procedures
• Direct visitors to the office to appropriate staff members
• Respond to public inquiries
• Performed difficult, varied and confidential administrative duties
• Prepared letters for administrators and staff
• Collected, compiled, arranged and retained reports, records, files and data
• Screened telephone calls and guests and resolved routine and multifaceted inquiries
• Responsible for incoming / outgoing correspondence for QHSE (MEP) Department.
• Responsible for NCR’s (Non-Conformance Report) Register.
• Responsible for filings; updating; collecting of the STARRT TALK & TOOL Box Talks .
• Doing an International BYME Reports regarding Statistics Record every month.
• Responsible for the newly hired employee for their trainings.
• Monitoring PPE stocks in the store.
• Keeping Master Files like MSDS, Environmental Aspects; Method Statements etc. for MEP.
• Responsible for CPIAR’s (Corrective, Preventive, Action Report Register.
• Stationary Monitoring / Distributions.
• Attending the requests of all Engineers.
(CIVIL WORKS)
• Responsible for NCR Register for the whole project.
• Responsible for Audit Distribution of Notifications and Reports.
• Responsible for updating the Master List of Documents of our Management System.
• Responsible for giving correct form numbers/plans/procedure; revisions of forms / plans / procedures.
• Typing of site documents, and follow-up of all the site needs.
• Filings.
• Responsible for CPIAR’s register. Stationary Monitoring /Distributions.
• Attending the requests of all Engineers.
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date; preparation of weekly submission report.
• Generate the various document control reports as required.
• Typing of site documents, and follow-up of all the site needs.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain updated records of all approved documents and drawings and their distribution clearly.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Attends to inquiries, complaints and porting in & out issues and technical assistance to T-Mobile (US telecommunications company) subscribers
note: the gap is due to my pregnancy and stay as full time housewife.
Document Controller / Secretary,
• Composing of business letters and memoranda.
• Receiving and distribution of documents.
• Performs daily secretarial/document controller duties such as typing memoranda, correspondence and reports, picking up and distributing mail/division materials, filing, copying and faxing.
• Greets visitors and answering telephone calls; provides information and/or relays messages to appropriate personnel.
• Encodes reports and new data.
• Organizes and maintains the filing system. Receives, processes, and forwards work order requests; maintains inventory lists; distributes materials.
• Assists and performs administrative duties as required by top management and other related duties as required.
• Researcher for environmental issues in Egypt concentrating on fire accidents.
• Dealt with foreign entities concerned regarding informational procedures and results of research.
Composing of business letters and memoranda.
Receiving and distribution of documents.
Performs daily secretarial/document controller duties such as typing memoranda, correspondence and reports, picking up and distributing mail/division materials, filing, copying and faxing.
Greets visitors and answering telephone calls; provides information and/or relays messages to appropriate personnel.
Encodes reports and new data.
Organizes and maintains the filing system. Receives, processes, and forwards work order requests; maintains inventory lists; distributes materials.
Assists and performs administrative duties as required by top management and other related duties as required.
Collects database information of 100+ Human Resources Managers of almost all business establishments in Cairo and other cities in Egypt.
Prepares correspondence and conducts telephone follow-ups of offers to the companies listed in the American Chamber of Commerce.
Participated in the administration of our company’s workshop at the Hotel Sofitel Maadi in March, 2003.