Visa office Manager
KBR
مجموع سنوات الخبرة :19 years, 7 أشهر
• I do on behalf of the Director-General if in the travel, or personal leave, or sick, or in the absence of the presence of director in the company Procedures process to attract, select and evaluate the appointment of cadres.
• Co-Ordination and preparation of proposals/tenders for all business lines, Trenching and Lay Services, IRM, Drill Support and Construction. In my role i act as sole (formal) point of contact from receipt of enquiry until award of contract and as main source of information within the company regarding prospective projects/contracts and final checking of Contract and handover briefing to project manager Interviewing candidates to join a family (AWI) and selecting from them for appropriate working with us within the competencies and fill gaps in all departments in order to produce better.
• To approach the concerned parties for the purpose of obtaining approval for the selection and implementation of the procedures of referral, preparation of draft contracts and signing, and auditing the documents of tenders and referral decisions to verify the extent of their conformity with the laws and regulations.
• Representation of the company in offers for projects and in the signing of contracts and explain the possibility of the company to provide services and others according to the project.
• Handling the tasks of scanning and indexing documents and manuals into the electronic filing systems.
• Distributing the documents to the concerned departments for further action and support them with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
• Receiving all incoming documents and distributing it to the concerned departments for further action from (Contractors, processors, etc.)
• Representation of Director in front of the official bodies and carry all required for the functioning of the company and to avoid crises.
• Liaising with staff in other departments and with external contacts and Give important recommendations and basic decisions and Supervision and support of departments.
• And the implementation of many of the tasks related to the administration. Guidance and equip project managers from all the requirements for the conduct of a job well done.
• Implements plans to assure orders meet specified quality and delivery times and to minimize the total cost of purchases.
• Documents performance to action plans and timelines for assigned sourcing projects.
• Handles requests for information, quotations, proposals, and bidding processes.
• Evaluates current and potential suppliers in coordination with Supplier Quality Teams.
• Negotiates with suppliers to meet quality, delivery, and cost objectives.
• Executes contract negotiation and development in coordination with Sourcing Manager and Contract Specialists.
• Drives the parts and process qualification in coordination with Supplier Quality Teams.
• Works with Sourcing Manager or Sourcing Leader to guarantee supply for all portfolios.
• Establishes and maintains rapport with all levels of supplier personnel and internal customers.
• Identifies opportunities and implements actions to achieve efficiency..
• Recruiting and Staffing logistics.
• Organization development.
• Employment and Compliance to regulatory concerns and reporting.
• Policy development and Documentation.
• Employee relations.
• Company-wide committee facilitation.
• Company Employee Communication.
• Compensation and Benefits administration.
• Employee services and counseling.
• Online Visa, Ticket, Reservation Bookings.
Financial & Accounting Services :
• Inventory & Registration of Issued and Received Invoices and incorporate it in the system.
• Determination & distribution of Budgets related to each department alongside the Accounting Department.
• Participation on Auditing & Preparing the Daily, Monthly & Annual financial reports related to Division Managers.
• Handle petty cash for the company.
Logistics.
•Promote & explain offshore trade concept to clients & within the organization.
•Participate in meetings to discuss contracts delivery terms clause, feasibility & tax exposure possibilities. (Select convenient
incoterms)
•Communicate & meet with 3PL’s to discuss logistics planning, understand and explain the needs of every project. (Route -
Documentation - Customs requirements)
•Impose well predefined logistics solution for new projects.
•Inventory control & monitoring (3 way match) - LAWSON
• Handle daily operational issues and process shipping documents (invoice - packing list - COO) as per country of destination
customs/client requirements.
•Communicate the best logistics solution to Locations/Client (lower cost - high service quality)
•Coordinate shipment from Origins to Destination & ensure shipping documents compliance
•Issue purchase orders for all the services provided by our 3 pl
•Report all issues to higher management follow up and solve within defined timeframe.
•Support client & operations by all logistical mean
•Procure on behalf of locations through Dubai based entity.
•Update shipping records and monitor KPI’s
3/6
•Update the career path & accomplish all trainings
•Maintain record sheet & update clients.
•Apply Lean - Sigma Six methodology in my day to day work & project management.
•Provide a revenue forecast for Co. Locations
•Update & maintain monthly data for financial reporting & management reporting.
Warehouse.
•Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational,
and personnel policies and procedures.
Complies with federal, state, and local warehousing, material handling, and shipping requirements by studying existing and new
legislation; enforcing adherence to requirements; advising management on needed actions.
Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
Controls inventory levels by conducting physical counts; reconciling with data storage system.
Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing
work orders for repair and requisitions for replacement.
Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective
actions.
Completes warehouse operational requirements by scheduling and assigning employees; following up on work results.
Maintains warehouse staff by recruiting, selecting, orienting, and training employees.
Maintains warehouse staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising
job results.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications;
establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed
• Overseeing all activities and daily operations of the company through the follow-up permanently and continuously.
• Ensure the implementation of the best strategies to ensure the continued development of the company's work
environment.
• Put all your tasks goals, and measuring the performance success of the implementation,
• Follow their own reports. Interest in monitoring the executives work,
• Find the best functional programs that can be implemented within the corporate environment successfully.
• Seek to link the products and services offered by the company, with the nature of the target clients in the community.
• Issuing final decisions on projects, and assistance in the development plans that will work on the application.
• Deal with all the company's employees, and hear their views and to motivate them to participate in the meetings in
order to recognize the achievements and challenges they face.
• Represent the company at conferences and local, regional and international meetings.
• Adoption of contracts and transactions relating to the purchase of goods and access to agencies from local companies
or foreign.
3/5
• Follow Up contracts and their implementation, supervision and report writing around it. And carry out many of the acts
of the General Administration of the company
• Performing all related Recruiting tasks. • Participation in preparing documents & Archiving for personnel files. • Organizing, performing and control induction process. • Performing exit interview, preparing reports and analytic reports & sheets. • Participation in preparing job descriptions, competency profiles. • Participation in appraisal process. • Organizing training and development events. • Preparing reports to HR team in Dubai office. • Control visas & Residencies process for Expat & Multinational Employees. • Control Reservations, Housing & Accommodation process. • Document Control & Archiving. • Visa & Residency coordinator for expat staff. • Online Visa, Ticket, Reservation Bookings. • Control & maintain employee’s relations & placement management. • Consulting managers and employees about all kind of issues connected to people management and employment.
Help section manager that works out to achieve various goals that aspires to be accessed and the various problems faced by employers and workers in the department study and work to find successful solutions to the problems that confront us and different capacity development and skills for all employees and all depending on the nature of his work and attract talent from outside of the organization and supervision of the recruitment process and a contract contexts and conduct medical examination, social security and explained labor laws of Co. In cooperation with the rest of the department's staff. And supervision of the courses and reporting on the performance of workers, (This short)
Receipt of orders received for his warehouse, according to the orders of the supply, and follow approved procedures for the receipt. Oversee the storage of different classes in the appropriate locations and shall provide the appropriate storage conditions for each class. Implement the exchange of stock orders in accordance with the approved procedures for the exchange. 4. Take-away editing and meet the bills added (for imports), drainage and flashbacks according to the approved system. I check registration of additions and sanitation, flashbacks and keep class cards, including code number of the variety and the movement of inventory balances accurately. Maintain tools and equipment storage and handling good condition and fit for use. Warehouse workers continue my commitment to the application of industrial security methods, and ensure the adequacy and validity of industrial safety equipment and amortization. Oversaw the transportation and handling work inside the store, make sure the good organization of the contents of the store and provide the appropriate level of hygiene and ease of movement. Take-away performance of subordinates evaluate, and determine their training needs and follow up its implementation. I do what entrusted with other duties related to the objectives of the function and areas of activity. Job Responsibilities: Responsibility towards the equipment: Responsible for handling equipment, storage facilities and equipment and industrial security and good use. Responsibility towards the materials and supplies / products: Responsible for maintaining the contents of the store and protect them from damage. Financial responsibility: Responsible for aspects of monetary exchange in the Covenant established limits. Responsible for damage and disability in inventory balances
I work within the procurement and logistics management team and within the tasks assigned to, and I implement the general and interim targets set by his administration I implement the daily activities and follow-up and direct mail entrusted to the management of procurement and logistics I do follow-up files, shipping, transportation, loading and unloading, customs and conduct all the necessary transactions with all competent authorities and departments related to any process and document all the processes that are required to follow them Prepare lists of transport operators and carriers Individuals All correspondence and meetings closer with suppliers - carriers - director of the workshop and to meet the requirements and procedures for procurement management Deal and communicate with drivers and workers loading and unloading skillfully Provide regular and periodic reports to the management of procurement and logistics and Travel and mobility according to business requirements at any time Follow-up suppliers accounts in cooperation with the financial section and prepare statements that may be requested by the management of procurement Updating and documenting data for all suppliers rules and by department management requirements
Worked in the re-maintenance of electricity stations isolation oil in Basra.