Procurement Officer
Parisvally FZC
Total years of experience :8 years, 11 Months
Assisted in the selection of appropriate suppliers to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing.
Worked with the production team to determine procurement needs, quality and deliver requirements.
Responsible for order placement by generating purchase orders on Tally ERP9.
Kept track of orders. Also monitored and updated inventory on daily basis.
Followed up with suppliers to ensure the deliveries are on time for the smooth running of the production.
Reconciled or resolved order discrepancies with the suppliers.
Maintained good relationship with the suppliers and negotiated prices with them.
Followed up and processed payments of suppliers on regular basis which also included writing cheques.
Answered school telephone system for the purpose of responding to enquiries, transferring calls and / or taking messages.
• Screened enquiries of staff, students, parents, public, etc. through phone calls, e-mails, visitors for the purpose of taking appropriate action and / or directing to appropriate personnel for resolution.
• Greeted visitors for the purpose of responding to their enquiries and / or directing them to appropriate personnel in accordance with school security policies. Maintained the calls’ and visitors’ Logbook.
• Monitored the inventory of office supplies, ordered new office supplies and negotiated terms with suppliers to ensure the most cost effective orders.
• Arranged conference rooms for staff meetings. Attended staff meetings with SLT taking down the minutes of the meeting. Relayed information to the staff and students about current and upcoming events using variety of mediums (e.g., announcements, circulars) for the purpose of disseminating information.
• Provided secretarial assistance to the principal and SLT by performing various administrative tasks. Also provided support in new teachers and office staff orientation.
• Responsible for handling and maintaining the attendance registers of all the classes. Updated students’ records and attendance in the school software system (Orison) on daily basis. Sent messages to late comers and absentees.
• Provided assistance to parents with school registration and admission procedures. Responsible for making registrations for new admissions in the absence of the registrar. Also arranged school tours.
Negotiated with yendors to secure the best purchase terms that resulted in signivcant cost sayings.
q Prepared and presented costing reports to executiye management% proyiding insights that enabled informed decision)making.
q Identived and resolyed discrepancies between inyoices and purchase orders% resulting in accurate paWments.
q Monitored the inyentorW and generated Purchase Orders.
q Hiaisedwithsupplierstofacilitateshipmentofmaterialstoensurethedeliyeries
are on time for the smooth running of the production.
q Scheduled meetings and appointments for the Director% ensuring that the
Director had a full and productiye daW. Also composed and prepared
correspondence on his behalf.
q Managed the Director:s calendar and organiKed trayel arrangements% resulting in a stress)free experience for the Director.