HR Assistant/Receptionist
ZAYA Group
Total years of experience :6 years, 10 Months
• Record staff attendance at all times, update leave applications in the ERP system and ensure timely submission of monthly timesheets to Assistant HR Manager for verification.
• Responsible for issuing NOC and salary certificate for staff.
• Assists in updating employee personnel files.
• Assists in preparing documents of new hire employees for visa purposes.
• Assists Finance Team in releasing supplier’s cheaque payment.
• Handle the travel, visa and other booking requirements for directors and staff.
• Applying medical insurance for all staff includes Addition and Deletion request.
• Handle minor tasks in the absence of the Assistant HR Manager and provides administrative support to the management.
• Handles Office Petty Cash and disburse in accordance with the Company’s policies.
• Prepares purchase vouchers for petty cash expenses.
• Manages drivers whereabouts & availability at all times and ensure timely delivery or documents required by all departments.
• Prepares admin-related supply requisitions, purchase orders (LPO) and liaises with some suppliers, organizations and groups.
• Responsible to ensure that the Reception area runs smoothly and efficiently, this includes keeping track of incoming and outgoing calls.
• Coordinate and arrange shipment international pickup and other logistics required and suitable.
• Responsible for other HR administrative and secretarial roles.
Provides support to the branch GM, such as appointment and arrangements of meetings.
Responsible for arrangement of travel requirements of Managers and Company guests. From Flight & hotel bookings to arrangement of visas if required.
Assist in handling accounting related matters such as tracking / forecasting office expenses & budget control.
Keeps an accurate inventory of stationeries and office equipment.
In charge of reception duties such as: taking calls, welcoming visitors and directing inquiries accordingly.
Receives, sorts, and dispatches couriers accordingly; assuring documents are tracked and any action points required are noted and done.