Administrator / Document Controller
Hyundai/Sangsangin Co. Ltd
Total years of experience :4 years, 3 Months
DESIGNATION: Administrator / Document Controller. (ENEC) EMIRATES NUCLEAR ENERGY CORPORATION Abu Dhabi, UAE. 2022 - Present
Document Management:
Develop and maintain document control processes to ensure the accuracy, completeness, and confidentiality of all documents.
Create and manage a systematic filing system for both electronic and hard copy documents.
Document Control Systems:
Implement and administer document control software or systems to facilitate efficient document retrieval, tracking, and version control.
Ensure that all users are trained in the proper use of document management systems.
Document Review and Approval:
Coordinate the review and approval process for documents, ensuring that the necessary stakeholders review and sign off on critical documents.
Monitor and track document revisions and updates. Compliance and Standards:
Ensure that all documentation complies with relevant industry standards, regulations, and organizational policies.
Conduct regular audits to verify compliance with document control procedures.
Distribution of Documents:
Manage the distribution of documents to relevant individuals or departments, both internally and externally, as needed.
Ensure that the right people have access to the right documents in a timely manner.
Archiving and Retrieval:
Organize and maintain archives of historical documents, making sure they are easily retrievable when needed.
Establish procedures for the secure and efficient disposal of obsolete documents.
Collaboration with Cross-functional Teams:
Collaborate with various departments to facilitate the flow of documents and information across the organization.
Work closely with project teams to ensure that document control processes align with project timelines.
Training and Support:
Provide training and support to staff on document control procedures and systems
Office Management:
Manage day-to-day office operations to ensure a well-organized and productive work environment.
Oversee office supplies, equipment, and facility maintenance. Communication Handling:
Answer and direct phone calls, emails, and inquiries to the appropriate individuals.
Draft and edit correspondence, memos, and reports. Calendar Management:
Schedule appointments, meetings, and events for executives or team members.
Coordinate travel arrangements and accommodations.
Organize and manage filing systems, both physical and electronic.
Document Control System:
Develop, implement, and manage a comprehensive document control system.
Document Lifecycle Management:
Organizing and Categorizing:
Document Review and Approval:
Coordinate the review and approval process for documents, ensuring the involvement of relevant stakeholders.
Monitor and track document revisions and updates.