Admin Assistant
EL-Seif Engineering Contracting Co. LTD.
Total years of experience :13 years, 6 Months
Job Description,
Handles the overall office Administration Management and coordinates various office services and activities.
Handles telephone calls, responds to receive faxes and emails and answers enquiries as appropriate.
Organizes meetings, meeting rooms, issues agendas, and initiates follow-up actions as required.
Makes travel arrangements as required, including hotels and tickets reservations.
Ensures that efficient and effective administrative systems are being developed and implemented.
Checks for the proper maintenance of all office supplies and facilities, ordering office stationary.
Receives visitors and corporate guests and ensures that hospitality is provided as required.
Generates documents (letters, meeting minutes, reports, etc) as directed, in addition to handling and maintaining all confidential information.
Filing important documents and updating them when necessary.
Responsible for site workers time sheet daily basis and approval of over time
Responsible about leave requests of site staff and arrange their Exit Re-entry Visas Ticket reservations and vacation dues from head office accounts.
To coordinate with all Administrator Dept for mobilization and demobilization.
Prepare reports as required by the management any other duty related to the job assigned by management.
Typing documents and distributing memos.
Supervising the work of office juniors and assigning work for them.
Handling incoming / outgoing calls, correspondence and filing.
Faxing, printing, photocopying, filing and scanning.
Organizing business travel, itineraries, and accommodation for managers.
Monitoring inventory, office stock and ordering supplies as necessary.
Updating & maintain the holiday, absence and training records of staff.
Responsible for purchase orders. Raising of purchase orders and invoice tracking.
Creating and modifying documents using Microsoft Office.
Setting up and coordinating meetings and conferences.
Involvement in social media implementation.
Updating, processing and filing of all documents.