H.R Coordinator
EMIRATES NATIONAL FACTORY FOR PLASTIC INDUSTRIES (ENPI GROUP)
مجموع سنوات الخبرة :10 years, 11 أشهر
Provide administrative support for Group Vice President for HR by Internet research tasks and executives, drafting & cross-checking of amended important HR documents and highlighting of memorandum related to HR / Admin
Providing timely assistance to team members regarding benefit and human resource questions and issues.
Coordinating employee benefit eligibility, enrollments, terminations and quarterly adjustment details for payments
Coordination with Insurer if there’s a denied and suspended reimbursement claim status to be re- addressed and to give special treatment
Maintain list of Medical Insurance inception and reimbursement claims report updated
Assist with payroll process as needed to ensure efficient and accurate processing
Assisting with providing compliance in all areas of human resources
Coordination for Business cards request & delivery
Coordination with New Corporate Employees to get personal documents for Employment offer letter preparation
Visa requirements inquiry for different Embassy
Hotel booking
Coordination with Pest control, A.C and Office maintenance services
Coordination with Prospect Hotel to follow up Corporate Rates
Coordination for Board Meeting meal preparation
Provide important announcement related to our business, new visa procedure, holiday etc. from WAM / Gulf News and to be forwarded to Group VP-HR
Assist Staff including word processing and data entry
Issue Company ID for new joiners
Maintain schedules and calendars
File and update employee personal file (hard and soft copies)
Maintaining employee personnel files to ensure legal compliance
Maintain list of manpower recruitment (approved and leavers) filing updated
Coordinate with Courier company to get the shipment quote and delivery schedule details
Schedule pick up of documents and send scanned AWB to shipper
Maintain office supplies inventories and office equipment well-equipped
Arrange for distribution, confirmation, consolidation and encoding of monthly summary report (Petrol, Mobile bills, Road Toll Salik & Landline bills)
Circulate Memo and documents distribution
Coordination with Monthly invoices and cheque payment collection
Oversee reception area and keeping office area neat and tidy
Greet and assist visitors
Answer, screen and transfer inbound phone calls. Take and relay messages. Provide information to callers
Receiving, sort and distribute incoming mail, faxes, photocopying and courier deliveries for distribution
1.Expert user of MS Word, Excel, Power Point and Outlook
2. Data entry speed: 60 WPM
3. Knowledgeable in Real Soft System/Software
4. Excellent organizational skills and multitasking capabilities
5. Provide administrative services for Managing Director and General Manager
6. Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
7. Maintain confidential files
8. Prepare annual report
9. Compiles data (e.g. specialized reports, List of worldwide jewelry stores, existing master client list, weekly sales report etc.) for the purpose of preparing reports or processing requests.
10. Coordinates assigned projects (e.g. arrangements for conferences, meetings, travel requirements, equipment reallocation, certificate renewals, Arrange appointments, other counties / regions exhibition details etc.).
11. Interacts with internal and external persons (e.g. phone, email, in person, etc.) for the purpose of receiving and/or conveying information
12. Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability
13. Prepares a variety of correspondence, reports and other materials (e.g. customer information, surveys, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
14. Researches a variety of topics (e.g. competitor activities, new markets, exhibition list, etc.) for the purpose of providing information and making recommendations in a variety of administrative areas.
15. Participates in procedures review and development.
16. Prepares and coordinate with Accounts for Sales Order, Delivery Notes and Sales Invoice
17. Develop and maintain systems to track receipt of monthly or quarterly reports, month-end documentation, etc.
18. Sending direct mailers and maintaining & updating company social media sites.
19. Booking of Air tickets for staff.
20. Handling International Shipments (getting shipment rates, shipment booking, coordinate pick & delivery, etc.)
21. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
22. Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
23. Maintains safe and clean reception area by complying with procedures, rules, and regulations.
24. Maintain the general filing system and file all correspondence
25. Monitor the use of office supplies and equipment