Sherry Ann Gulapa

Division Assistant at Sanofi aventis Philippines

• Philippines
• July 2005 to February 2016

Division Assistant
Sanofi Aventis Philippines
January 2013 - Present
Reporting to the Business Unit Director of Diabetes Division
Position Function:
 Performs a wide variety of complex, responsible and confidential and administrative duties for the division head and other management personnel.
 Provides administrative support to the department including the organization and maintenance of various reference, and follow up files.
 Makes appointments and maintains a calendar schedules.
 Handles meeting arrangements and all the necessary logistics required for the activity.
 Arrange travel arrangements, international and local for all managers and sales staff, including accommodation for their field activities.
 Consolidate Monthly Operational Report and submit to the Business Unit Director.
 Follows up on projects, transmits information, and keeps informed of pertinent activities especially on deliveries.
 Works closely with the department head to maintain an in-depth awareness and knowledge of the departments issues, philosophies, goals and objectives and assists in developing related strategies; works collaboratively with other staff.
 Provides information and resolves moderately complex complaints which regularly requires the use of judgment and the interpretation and application of policies and procedures.
 Coordinates with the third party agencies, Metro Drug and Zuellig for the monthly sales deliveries of materials, assuring it will be delivered on-time.
 Supervises the LEAD PH Assistant on all logistics requirements and communicate closely with the sales for the schedules.
 Performs basic accounting and bookkeeping functions related to ordering supplies, equipment and services.
 Orders and purchases promo materials for marketing monthly allocation and for various activities.
 Negotiates with suppliers to get a higher quality materials but in a lower cost.
 Monitors the budget of the division and individual brands ensuring no excess on budget.
 Organizes own work, sets priorities and meets critical deadlines.
Marketing Coordinator
Sanofi Aventis Philippines
July 2004-2013
Reporting to the Marketing Director of Consumer Healthcare Division
Position Function:  Monitor all Marketing promotions implemented by the Product Managers to Hospitals, Doctors and Trade Partners.  Develop programs and processes to improve service level to all External Partners.  Coordinate with various advertising agencies on designs and layout required by the Product Managers for their brands.  Prepares budget for all Marketing activities as required.  Deals with different suppliers on marketing requirement for monthly promotions.  Coordinate with Logistics Manager and Third Parties on issues concerning the procurement and deliveries of our monthly allocations for sales.  Prepares Monthly Sales Data Report generated by IMS (Integrated Market Statistics).  Tracks, monitors own projects versus agreed timelines and budgets.  Monitors division and brands individual budgets.  Coordinate with Travel Agencies and Hotels for booking and reservations of upcoming conventions/activities and meetings.  Plans and organizes own work to ensure achievement of results.  Disseminates information accurately; shares appropriate information using established channels to keep manager and peers informed. 
 Prepares payment for Display Rental via Accordion.
 Coordinate with Accounting for the releasing of checks and coupons for Accounts.
 Prepares and coordinate with all Key Accounts Manager on materials and supporting documents needed for negotiations.
 Handles submission of contracts to Finance duly signed by Accounts and Sanofi Aventis CFO.
 Monitors Consumer monthly Promotional Fund and Tactical Fund.
 Helps resolve others’ technical