Logistics Coordinator
Union Chemical Factory LLC
Total years of experience :8 years, 11 Months
• Arrange of commercial Invoice, Packing List and Country of Origin certificate via Chamber of Commerce.
• Preparation of required documents as per Letter of Credit.
• Coordinates with the forwarders and shipping lines for the draft and Final Bill of Lading.
• Liaise with sales department for the shipment quotations.
• Ensures that end-products are properly packed as per clients requirements prior shipment.
• Plan and track land transportation via GCC countries.
• Supervision of Saudi Expansion Project.
• Respond and follow up with all the customer inquiries (written and verbally).
• Handled vendor invoices via SAP and send to accounts department for payment.
• Solely responsible in cargo manifestation of Containerized, Breakbulk, RO-RO and LCL cargoes using AFSYS.
• Liaises with loading port for the manifest and required documents for manifestation.
• Uploads cargo manifest using MAQTA system or MAMAR if it is discharged through other line.
• Communicates with the consignee or their clearing agent for the arrival of their shipment and advise the required documents for the collection of Delivery Order.
• Verifies Bill of Lading if it is properly endorsed by the consignee and other related documents are all in order prior Delivery Order issuance.
• Checks shipment ETA, B/L status and other customer inquiries if there is no Customer Service available.
• Provides relevant local charges to the customers.
• Calculates demurrage charges as per the line agencies tariff.
• Issuance of exchange letter (LOI) to the consignee under forwarding shipments.
• Ensures that all Import access or any required access and delivery order validity are properly updated on the system for consignees clearance proceedings using MAQTA.
• Handled various container lines as follows; 1.) WAN HAI LINE 2.) CHINA SHIPPING LINE (COSCON) 3.) EMIRATES SHIPPING LINE 4.) YANG MING CONTAINER LINE 5.) BLPL CONATINER LINE (NVOCC) 6.) HOYER TANK CONTAINER LINE (NVOCC) 7.) INTERFLOW TANK CONTAINER LINE (NVOCC) 8.) SHIPPING CORPORATION OF INDIA LINE 9.) TSL LINE 10.) SARJAK CONTAINER LINE
Tasks related to Clearance & Forwarding as follows;
• Supports Clearance and Forwarding Department in creating manifest for job number and passing of Bill of Entry to customs department.
• Assisting clients for ETA and local charges inquiry.
• Communicates with other shipping lines and forwarders for the incoming shipments.
• Creates/ prepares billing invoice in particular of the Job Number created and dispatched it to the client for payment processes.
Tasks related to communication as follows;
• Responsible for attending calls and relays messages to the concerned department.
• Assisting in the preparation and drafting of letters in regards of Request for Tenders (RFT).
• Prepares correspondence and documents needed by the management.
• Organize hotel booking for the concerned guests if there is any.
• Provide information to callers.
• Arrange documents courier dispatched both domestic and international.
• Do other task that may assign thereto.
• Checks and monitor arrival of shipments.
• Monitors customs clearance and deliveries of shipments.
• Coordinates with shipper/ consignee/ forwarder and issuance of BL/AWB, Commercial Invoice and Packing List in accordance with the prescribed shipping documentation.
• Classify goods/commodities in accordance to ASEAN Harmonized Tariff Nomenclature or HS Code.
• Knowledge about customs valuation and INCOTERMS (International Commercial Terms)
• Prepares booking of shipments with Axfreight System.
• Computes duty/tax and prepares Customs Entry, SDV and Import Permit.
• Supervise on-going loading and unloading of container/s.
• Coordinates with brokerage relative to the customs clearance of shipment.
• Prepares and update shipments monitoring report and other reports required by the client and/or superior.
• Coordinate with branches in preparation of request for payments.
• Checks, cleans up and records files for safe keeping.
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