SR HR officer
Innovation Group
Total years of experience :4 years, 3 Months
• Issuance of Offer letter after confirmation from client and collection of documents from candidate for visa application.
• Updating data on the HRMS software.
• Conduction employee reference checks and assisting candidates to complete police verification.
• Maintaining employee files.
• Visa application and onboarding of employee(Ok to board, delivery of visa at the airport).
• Joining formalities and induction co-ordination with the client.
• Completing the medicals and visa stamping.
• On resignation or termination completion of the cancellation and exit procedures.
• Issuance of confirmation letters, Salary certificate, NOC, Salary Transfer letter, Warning, Termination and other required letters.
• Maintaining trackers and preparing adhoc reports as per client request.
Admin Activities
• Incoming and outgoing faxes & documents.
• Travel arrangements for the employees, management as and when needed.
• Arrangement of drivers and office boys for office related work.
• Stationary management.Updating of Attendance/Comp-off registers and Leave cards.
Courier Management.
HR Activities
• Placing ads in newspapers and saving the resumes in the HR database, arranging for interviews and informing necessary personnel.
• Arranging external contract staff when reqd.
• New Joinee formalities like documentation, issuance of Offer/Appointment letter, getting the ID card & Access Cards etc.
• Arranging new visas with support of PRO. Also cancellation and renewals of visas.
• Apply visa for employee travelling for business purpose. Keep a check on the new rules for applying visa for various consulates & PRO. Issue NOC letters as per the consulate requirement
• Maintaining employee database. Maintaining personnel files.
• Managing passports and other important company documents.
• Maintaining the record and arrangement of passport to employees when they require it.
• Preparing NOC for driving, letters for salary account, salary certificate etc.
• Managing interns with the documentation and attendance.
• Managing renewal of company documents.
Operations Activities
• Preparation of Submittals & pre-qualification submittal as per instructions from the Operations team.
• Preparing LPO and following up for materials delivery.
• Arranging for materials pickup from suppliers.
• Arranging for materials delivery to customers.
• Preparation of various documents required for materials procurement or delivery.
• Preparation of Certificate of Origin on Dubai Chamber website and arranging the collection.
• Co-coordinating with Freight forwarder for air, sea and courier shipments.
Inductions, joining formalities, campus recruitments etc