Sr.Payroll Officer
Alghanim Industries
Total years of experience :18 years, 5 Months
1. Payroll Administration: - Responsible for the complete payroll cycle around 1500 employees in all level, Updating new joiner details with salary break-up, creating Personal number, title changes, attendance (TAMS Attendance Machine), finalizing and sending to the respective banks and GL posting payroll data though SAP system
2. Exit Process: - Entire Exit process from resignation/termination to full and final settlement dues payment and transfer of residency in coordination with Administration department. Keeping a full record of the Exit Employees.
3. Disciplinary Action: -Receiving Disciplinary action request from Head of departments and preparing the warning/suspension / salary deduction letter based on the Ministry Disciplinary Action Matrix. Getting the letters signed by the employee in presence of the Head of department. Handling sensitive issues & consulting the legal advisor of the company & Head HR on such issues before taking appropriate action.
4. Leave & Attendance Management: - Responsible for all types of leave as per Kuwait Labour Law and as per company policy and also responsible for the fingerprint attendance tracking for all employees.
5. HR Reports: - Responsible to make weekly and monthly report and submit it to management. There are deferent report like Head count, wage type, Head count changes, new hire list, separation, overtime, pay register, GL posting report etc. In addition to this any HR related report management required also to be prepared.
6. Employee Relations: - Resolving queries from all levels of employees & guiding department Heads on policies, processes, functional operations & all HR issues.
7. Certificate: - Preparing all types of letters and certificates upon request from employee.
1. Manpower planning, Recruitment & Selection: - Prepared the Manpower plan for Kuwait operations with assistance of Operations Head of each brand. Handled overall recruitment process and acquisition of the best talent in the industry through competency tests, best recruitment consultancies & online company portal. After selection, negotiating the salary package and sending offer letter
2. Policies & Processes: Worked on various new Sop’s and procedures related to HR functions i.e. - SOP for recruitment, payroll processing, performance appraisal exercise, availing leaves, exit process, confirmation after completion of probation etc. Also have worked on revision of various company policies i.e. - Travel policy, Leave Policy, Food Allowance, Employee Grade Structure, Mobile Policy, etc.
3. Payroll Management: Preparing the entire payroll for the division, making and updating the records of the live employee into the HRMS along with salary structure and leave balances. Processing the salary on monthly basis using the HRMS software in co-ordination with Finance dept.
4. HRMS: Responsible for entire HRMS update of HR data, Updating records i.e. joining details, salary structures, leave data, increment/promotion details, transfers, exits, confirmation details, etc…in the HRMS. Processing salary with help of HRMS software (Also prepare manual payroll by using Micro Soft Excel). Preparing all types of HR reports.
5. Leave and Attendance Management: Maintaining the Leave records of all live employees in the HRMS/ MS Excel tracker and updating it on a daily basis. Informing the employees about their leave balance as and when needed.
6. Exit Process & Settlement of Dues: Handled the entire exit process from resignation/ termination to settlement of dues. Preparing Full and Final Settlement statement and sending it to accounts dept. for payment. Issuing of Experience / Relieving letter to the leavers. Intimating Support departments. on the exit of the employees for their further action.
7. Employee Record Filing and Tracking : Making proper employee filing and company documents filing with proper tracking of all expiries.( Residency, Passport, Health Card, company licenses, Vehicle documents etc)
1. Recruitment :- Entire recruitment process from start to end for all senior, middle and junior level within strict manpower budget and hiring the best talent for the company Maintains employee HR files and database
2. Implements HR policies, procedures and supports staff in policies and ensure compliance.
3. Ensures that the respective Country’s labor law is adhered to at all times.
4. Prepares the monthly payroll elements and accurately and timely.
5. Monitors the employees’ daily attendance, reporting any irregularities in the attendance, and follows up on needed action
6. Investigates and prepares warning, notifications and appreciation letters, while making sure that all supporting documents/emails are present.
7. Prepare termination and other disciplinary actions and follow up with resignation cases
8. Employee relations:-Follows-up on employees complaints and coordinates with concerned.
Roles & Responsibilities
As an administrator in Agility logistics, a leading and well known company i could add many practical experience in my career. My area of responsibility is totally follow up with HR department to get the job done as our SOP, including new expatriate employees as well as locally hired employees. And also responsible to follow up with exit process for the employees ( Termination, Resignation And dismissal) Verify all the related documents and updating it in our management system. It gives me an immense idea in administration. We succeed I making the work environment friendly and with the SOP, KPI report reduces pressure for each and every one in their work
• Arranging and coordinating personal business schedules.
• Handling all incoming and out going correspondence.
• Manage, organize and update relevant data and maintain a
proper filing system.
• Organize and arrange travel, ticket and accommodation.
• Space marketing- Approaching advertising department of the
companies as well as the agencies. And invite them
to ‘Dhanam’
• Subscription marketing- Approach the customers and
demonstrate the product
and explain the futures and benefits.
Awarded MBA degree from ITM college under Kannur University affiliated by AICTE, awarded in 2003 form central Ministry of India for its rapid growth and their infra structure facilities, passed their examination with 59.6% mark and also selected to “Dhanam Business publication” as an Assistant Marketing Manager.