Human Capital Associate Executive
Majid Al Futtaim - VOX Cinemas
Total years of experience :10 years, 9 Months
• On boarding: Complete and maintain all necessary paperwork and data entry during employee’s on boarding process. Responsible for all new joiner mobilizations, this will include all administrative tasks associated with mobilizations (Flights, Accommodation) for candidates hired outside the country. Initiating work permits and labor approvals. Effectively communicate with candidates throughout the recruitment and on-boarding process to ensure that the process is conducted in a professional manner.
• Renewal: Arranging documentation related to renewal of Visa, labor contract and occupational health card. Provide support to employee’s query regarding dependents visa renewal application. Maintain and monitor the expiry date of employee’s labor contract, visa and food handler card.
• Off boarding: Organizing documents for cancellation of visa and labor. Calculating the final settlement and coordinating with the agency to arrange flight tickets for the leavers to their home country.
• Liaising with MAF Government Relations Department for day to day requirements and application submission.
• Monitoring the medical insurance card for the new joiners, existing staff and leavers. Arranging insurance claims and allocating insurance cards to respective employees.
• Coordination with travel agency: Arrange flight reservations with airport pick and drops, hotel bookings for business travels.
• Follow up on medical reports and receipt arrangement from the contact agency.
• Monitoring payments relates to medical/ Emirates ID/ Agency payments.
• Formulating letters: Salary Certificate, Salary Transfer Letter, NOC and also addressing to employee’s request.
• Ensure that data quality & accuracy are met at all time on SAP software especially data changes/ updates which have direct impact on payroll and benefit.
• Recommend solutions to process failings and contribute to the continuous improvement process.
• Maintain up-to-date Knowledge base content on policies, procedures & FAQs and share the gained knowledge and experience individually within team.
• Recruitment and Selection - Handling the complete recruitment and on boarding procedure for blue collar and professional staff within the Middle East. Assisting in the smooth running of the recruitment process, proofing job descriptions and placing adverts being the point of contact for applicant queries internal and external, logging job applications, arranging, conducting competency based interviews, screening applicants, head hunting, preparing and issuing offer letters, conducting follow-up with managers to determine the effectiveness of recruiting, liaise with external agencies for job advertisements.
• On boarding and mobilization -Coordination with the PRO for complete legal documentation, coordinating with the camp boss for accommodation and transport arrangement and organizing the induction process for new staff.
• Providing professional and customer service focused HR administrative support to all departments, assisting with redeployment, redundancies and end of contracts.
• Human resources generalist and recruitment of blue collar and professional roles within the construction industry.
• Maintenance of attendance records.
• Sound knowledge of UAE Labor processes.
• Completing the documentation for visa renewal, employee medical and immigration procedures.
• Maintenance of personnel records on HR database.
• Coordinating performance reviews, monitoring probation confirmations and monitoring employee development.
• Leave Management.
• Handling the Health insurance coverage for general staff and junior staff.
• Formulating the salary certificate and salary transfer letters.
• Managing Exit procedure (exit interviews and feedback, IT deactivation).
• Workplace Environment (disciplinary, grievances and overseas travel)
• KPI and Business reporting.
• Formulating the company news letter.
• Involved in setting up procedures for HR with regular updates in policies.
• Knowledge of construction and projects along with having strong concepts in human resources and employee relations.
• Projects: Abu Dhabi Company for Onshore Oil Operations (ADCO), Dubai Supply Authority (DUSUP), Onshore Pipeline Construction - Client: Dana Gasand Energy Optimization & Capacity Creep Project | Pot-Room Mechanical Works - Client: DUBAL \[Dubai Aluminium\].
• Sourcing candidates by using different available tools such as search engines and head hunting. Meet department heads to attain full understanding of candidate requirements before starting the recruitment process.
• Working closely with Recruitment agencies for various positions.
• Scheduling interviews for Internal and External candidates through coordination with the line manager and candidates as per the Delegation of Authority.
• Completion of the new joiners file.
• Attending interviews and contributing in the selection process.
• Recruitment of UAE nationals and Expats for senior/ middle management.
• Conducting preliminary & final HR round of face-to-face or telephone interviews.
• Conduct reference checks for all short-listed candidates.
• Prepare final HR documents including Employment contracts, compensation and benefits documents and coordinate management approvals and schedule candidate contract signing.
• Arrange for new joiners onboarding process.
• Formulated the HR policy for Recruitment team as a guideline and process for the team.
• Database maintenance.
• Screened and identified companies to collaborate with CES department to provide placements for students/graduates via telephone and email.
• Maintained the CES bulletin boards.
• Made visits to various retail outlets to understand the retail management of similar brands and the job description and functionality of store manager and sales team along with their remuneration structure.
• Acquired knowledge about HR policies and Appraisal processes.
• It also gave me an exposure to organization structures of various companies.
• High School Graduate (Gr 12) – March 2011 • Science, Psychology, English (Science, Psychology) • (82 %).