HR Executive
Emirates Consulting Group
مجموع سنوات الخبرة :12 years, 4 أشهر
Work Profile- Job Responsibilities:
• The first point of contact of employees with regard to HR matters
• Oversees the Human Resources Operations of the entire business for Client Services, Employee Relations, Recruitment, Compensation & Benefits
• Is responsible in managing and handling over 100 active employees
• Sources & screens candidates as per the requirement
• Reviews all incoming CVs & conducts initial interview for shortlisting
• Performs recruitment & headhunting processes as per the client requirement
• Manages & updates the client with the visa application, contract extensions, renewals & deboarding process
• Executes implementation of HR Policies & Procedures
• Initiates the Hire Right Background Check
• Monitors probationary deadlines & reviews reports prior to the Line Manager's approval
• Assists the PRO in the processing & provision of visa
• Is knowledgeable of the UAE Labor Law & DIFC Employment Law
• Prepares & processes service orders for salary increases, bonuses, advances, overtime, claims etc.
• Maintains document track sheets, timesheet & leave trackers
• Provides the Finance Department with the calculation of final settlement before the approval of the Accounts Manager & General Manager
• Manages the billing and invoice reports to be sent to the client as well as the management of the monthly employee payroll processes within the required TAT
• Performs other HR-related & Client Service duties assigned by the Management for business development including but not limited to attending client meetings and client coordination & discussions in person, via phone or email to ensure & improve the company's profitability
Work Profile- Job Responsibilities:
1. Recruitment
• Coordination with Business panel and understanding their requirements, defining job positions.
• Resourcing, screening and short listing resumes through various job portals or else internal reference, head hunting.
• Short listing the resumes based on desired skills and experience.
• Advertising vacancies, screening and short listing resumes.
• Conducting telephone and Personal interviews in coordination with departmental heads.
• Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.
2. Referrals
• Promoting referrals on the floor. Tracking and providing necessary feedback for all the referrals referred by Employees along with follow up and reports.
• Maintain positive working relationships with employees and all levels of management to successfully recruit through employee referrals Conducted floor walks to ensure maximum closures were through employee referrals.
3. HR Administration:
• Preparing Final settlements, Gratuity, leave salary and all employee benefits.
• Compilation & processing of attendance data in attendance system.
• Processing monthly attendance muster for workers, trainees & officers.
• Maintaining employees personal files and records, communicating HR policies & across the organization at all levels.
• Designed Policies and Various HR Forms and Induction Program.
• Tracking attendance, maintaining leave records, PF records, issue letters, etc.
• Preparation of full and final settlement generation of Experience Letters, Relieving Letters.
• Keeping track of Confirmation, Appraisals, and Increments of employees.
• Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter, showcase notice, experience/service certificate, reliving letter, etc.
4. Employee Engagement
• Celebrations - Rewards and Recognition Program
• Effectively managing welfare measures, management - employee get together, picnics & parties.
• Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy
Other HR Activities:
• Assist HR Head in implementation of the organization's HR Processes.
• Personal File Management.
• Providing MIS reports with analysis to the top management on Recruitment Status, Attrition Analysis, Overtime & late coming reports, Absenteeism Reports of On-Roll Employees, Training Analysis and other reports (as per the Top Management requirement).
• Providing Induction the new joiners, over view the organization structure with PPT presentation.
• Issuing Show cause notices, Warning letters, Memos, Phonograms, Termination letters for the concern staff and asking for their explanation.
• Conducting Exit interviews, Employee Final Settlements, relieving procedures and employee coordination.
Work Profile-Job Responsibilities
1. Recruitment
• Resourcing, screening and short listing resumes through various job portals.
• Short listing the resumes based on the job requirement.
• Conducting telephone and Personal interviews with the HR Manager & Department heads.
• Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.
2. Training & Development:
• Identification of training needs and nominating candidates for training.
• Coordinating with the External Trainers regarding the Training schedule.
• Scheduling the Training Program & collecting the Feedback.
• Issuing training certificates after completion of the training.
• Evaluation of the employees post training program.
3. HR Administration:
• Maintaining employee’s personal files and records.
• Designed Policies and Various HR Forms and Induction Program.
• Tracking attendance, maintaining leave records, PF records, issue letters, etc.
• Preparation of full and final settlement.
• Generation of Experience Letters, Relieving Letters.
• Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter, showcase notice, experience/service certificate, relieving letter, etc.
4. Employee Relations:
• Resolving employee grievances in a prompt manner and develop faith in employees towards the management.
• Addressing employee queries regarding payroll, Attendance, HR Policies, Leave Details, timesheets etc
• Employee Benefits - maintaining leave records, Leave encashment, Medical Reimbursement, Medi-claim, Salary Advances, Employee Bonus & Employee’s birthday
5. Statutory compliances:
• Timely submission of ESI & PF Declaration forms of new employees.
• Handling Statutory Compliance, Filing of monthly Statutory Returns within the due dates.
• Processing PF claims of left employees.
Coordination with Business panel and understanding their requirements, defining job positions.
Resourcing, screening and short listing resumes through various job portals or else internal reference, head hunting.
Short listing the resumes based on desired skills and experience.
Advertising vacancies, screening and short listing resumes.
Conducting telephone and Personal interviews in coordination with departmental heads.
Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.
2. Referrals
Promoting referrals on the floor. Tracking and providing necessary feedback for all the referrals referred by Employees along with follow up and reports.
Maintain positive working relationships with employees and all levels of management to successfully recruit through employee referrals Conducted floor walks to ensure maximum closures were through employee referrals.
3. HR Administration:
Preparing Final settlements, Gratuity, leave salary and all employee benefits.
Compilation & processing of attendance data in attendance system.
Processing monthly attendance muster for workers, trainees & officers.
Maintaining employees personal files and records, communicating HR policies & across the organization at all levels.
Designed Policies and Various HR Forms and Induction Program.
Tracking attendance, maintaining leave records, PF records, issue letters, etc.
Preparation of full and final settlement generation of Experience Letters, Relieving Letters.
Keeping track of Confirmation, Appraisals, and Increments of employees.
Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter, showcase notice, experience/service certificate, reliving letter, etc.
4. Employee Engagement
Celebrations - Rewards and Recognition Program
Effectively managing welfare measures, management - employee get together, picnics & parties.
Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy
Other HR Activities:
Assist HR Head in implementation of the organization's HR Processes.
Personal File Management.
Providing MIS reports with analysis to the top management on Recruitment Status, Attrition Analysis, Overtime & late coming reports, Absenteeism Reports of On-Roll Employees, Training Analysis and other reports (as per the Top Management requirement).
Providing Induction the new joiners, over view the organization structure with PPT presentation.
Issuing Show cause notices, Warning letters, Memos, Phonograms, Termination letters for the concern staff and asking for their explanation.
Conducting Exit interviews, Employee Final Settlements, relieving procedures and employee coordination.
Resourcing, screening and short listing resumes through various job portals.
Short listing the resumes based on the job requirement.
Conducting telephone and Personal interviews with the HR Manager & Department heads.
Preparing offer letter, employment contract and job descriptions, completing joining Formalities and documentation.
2. Training & Development:
Identification of training needs and nominating candidates for training.
Coordinating with the External Trainers regarding the Training schedule.
Scheduling the Training Program & collecting the Feedback.
Issuing training certificates after completion of the training.
Evaluation of the employees post training program.
3. HR Administration:
Maintaining employee’s personal files and records.
Designed Policies and Various HR Forms and Induction Program.
Tracking attendance, maintaining leave records, PF records, issue letters, etc.
Preparation of full and final settlement.
Generation of Experience Letters, Relieving Letters.
Preparing various letters like offer letter, appointment letter, confirmation letter, increment letter, transfer letter, Absenteeism notice, warning letter, showcase notice, experience/service certificate, relieving letter, etc.
4. Employee Relations:
Resolving employee grievances in a prompt manner and develop faith in employees towards the management.
Addressing employee queries regarding payroll, Attendance, HR Policies, Leave Details, timesheets etc
Employee Benefits - maintaining leave records, Leave encashment, Medical Reimbursement, Medi-claim, Salary Advances, Employee Bonus & Employee’s birthday
5. Statutory compliances:
Timely submission of ESI & PF Declaration forms of new employees.
Handling Statutory Compliance, Filing of monthly Statutory Returns within the due dates.
Processing PF claims of left employees.
Qualification :