Virtual Executive Assistant/Communication Consultant
Gr8Impressions Virtual Assistants
Total des années d'expérience :15 years, 6 Mois
Having had to relocate back home in 2011 due to job challenges resulted from the recession, I formed a business operation that kept me engaged in many activities utilizing my professional skills. I have ever been more resourceful and skillful with many self-learned processes and have been offering freelance services to clients across the world ever since having founded www.gr8impressions.com to offer a range of freelance services from simple letter drafting to creating sophisticated reports, proposals, presentations etc. This has helped also helped me enhance my creative skills as well as business, entrepreneurial and leadership competencies.
Web site creation web content writing Personal and Professional branding SEO Marketing Consultancy services in enterprise solutions, facilitate competency development projects and engage myself in activities that fully utilize my skills on a freelance/part time basis until I find suitable placement hopefully in the near future. Manage, land follow up the new/current cross functional Program/projects/initiatives/actions Build project plans Effective Communication Management Reporting systems for Projects/Program progress status
Global Petroleum Business & Trading Est.
¤ Executive Assistant/Employee Relations Officer (01-10-2015 - 31-10-2015)
The ER & Administration Team Leader provides comprehensive Administration and support to the Team across all aspects of Administration and employee relations working closely with Employees and clients. The ER & Administration Team Leader is responsible for the entire mobilization process from its initiation to its completion and reporting status to General Manager. Serve as a link between management and employees by helping resolve work-related problems Supervise team and ensure they complete employee letters in relation to salary, bonus, benefit adjustment and update relevant system and file
Producing proposal documentation for formal and informal opportunities Develop databases and systems to collate information. Enhance and maintain communication relating to internal BD processes. Enhance and maintain communication relating to BD Branding processes Producing research reports on targets and target marketsSupporting the BD Group with bespoke flyers and literature for events. Updating BD databases.
Reporting to CEO
Enhance Client relationships through high level of service, follow-up and successful project completion. Promoting positive subcontractor relations by dealing professionally and fairly with all subcontractors and vendors, and continually instilling this philosophy in the project team. Communicating effectively with team members. Maintain awareness of the Clients’ needs and project parameters by capturing issues and maintaining and circulating appropriate logs/reports. Strategy throughout job set up. Ensure that the project strategy is clearly defined and communicated Ensuring implementation and compliance of policies and procedures on projects. Coordinate monthly project status reports prepared by the architect and/or contractor/construction manager. Preparing and making presentations when required. Conferring with all project team members on strategic or technical issues to ensure a delighted client and a successful project that meets project specific profit goals. Attending and participating in meetings with the client, architect and constructors. Preparing proposals for new work
¤ Exterran Eastern Hemisphere - Dubai, UAE (01-01-09 To 14-08-11)
Major achievements - Established Project Document Control System on Share Point.
•Represented Company in Petroskills HR Conference in London in Jan 2011
•Established Automated Timesheet submittal system
Executive Assistant/Process Improvement Specialist reporting directly to the Director of Integrated Projects Eastern Hemisphere.
Facilitate the establishment of project management methodologies, policies and procedures based on the PMI PMBoK within the Projects Department. Manage process improvement efforts in the department in aligning the project management office with the PMI standards. Create and maintain knowledge library (e-library) Immense contribution towards creating a paperless office by using automated processes and repository systems Implemented an online form submittal system for the project lessons learned process and an automated workflow for the approvals by various levels Implemented a project document control system on Share Point Create user guides, organizational procedures and manuals and carry out training to all users of the system both face-to-face and virtually. Work with Project Managers to ensure that weekly status reports and monthly reports are complete and submitted on time Time Sheet collection and compiling of data to submit to Accounts. Departmental Document Integration on Share Point.
¤ Exterran Eastern Hemisphere - Dubai, UAE (01-01-07 To 01-01-2009)
Project & HR Administrator reporting directly to Director of Integrated Projects Eastern Hemisphere.
Coordinate logistics in setting up a new office building accommodating 150 personnel. Prepare departmental user guides, manuals and facilitate the setting up of departmental policies. Set up office wall pictures, plants, pantry etc.Create shared calendars to organize in/out travel and visas. Create and maintain knowledge library(e-library) Immense contribution towards creating a paperless office by using automated processes and repository systems Implemented an online form submittal system for the project lessons learned process and an automated workflow for the approvals by various levels Implemented a project document integration system on Share Point Create user guides, organizational procedures and manuals and carry out training to all users of the system both face-to-face and virtually. Established workflows and systems for Professional Development Plan set up. Super User for Petroskills Competency development Tool.
Division Manager
Assist the Manager in day-to-day correspondence, maintaining files, records and event management with the aid of tailor made conference room booking system Arrange travel plans, accommodation and visa to and from the country for visitors, clients and department engineers. Run and maintain the department engineering library, which consist over 1000 procedures and manuals. Liaise with the department Field Engineers in preparation and formatting procedures and presentations. Issue of loadout lists and preparation of time sheet records. Co-ordinate and troubleshoot all administrative affairs including leave, time off, vacation etc., within the HR Department and Engineers.Requisition placement using a tailor-made software for engineers.
Company Profile - A leading Shipping Line in Sri Lanka in cargo importing & exporting.
