Office Manager
Al Tamimi & Company
Total years of experience :18 years, 1 Months
the role of Office Manager is to maintain office services by organizing office operations and procedures; preparing claims and deductions; controlling correspondence; designing filing systems; reviewing and approving supplies; assigning and monitoring clerical functions.
The purpose of the role of Personal Assistant is to support the Partner - Head of Office on a day to day basis to allow him to perform his in-house duties at Direct Line.
•devising and maintaining office systems, including data management and filing;
•arranging travel, visas and accommodation and, and provide general assistance during presentations;
•screening phone calls, enquiries and requests, and handling them when appropriate;
•meeting and greeting visitors at all levels of seniority;
•organising and maintaining diaries and making appointments;
•dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
•taking dictation and minutes;
•carrying out background research and presenting findings;
•producing documents, briefing papers, reports and presentations;
•organising and attending meetings and ensuring the manager is well prepared for meetings;
•liaising with clients, suppliers and other staff.
I was assisting Finance Manager, Senior Accountant and Office Manager by updating the daily bank books to Elite (3E).
My main responsibility was to support the Partner - Head of office of the firm and in-charge of Trademark. In addition to this I provided an efficient, client focused and professional administration service to all other fee earners in the company to ensure they are able to operate at optimum efficiency at all times
My role expanded from purely administration / personal assistant to incorporate various HR responsibilities.
Key responsibilities included:
• Distributing accreditation cards Applications to responsible organizations and people, taking photographs.
• Issuing the Accreditation cards
• Confirming the validity of accreditations.
• Printer operations.
• Issuing and activating passes.
• Troubleshooting laminators.
• Controlling documents,
• Data entry
• Answering telephones and receiving mails and fax.
• Printing reports and forms
• Checking the accreditation and tickets at the games entrance seats
Higher National Diploma - Scottish University