RTP Analyst / SCM Specialist
wood group
Total years of experience :14 years, 11 Months
RTP Analyst / SCM Specialist
Wood PLC (www.woodplc.com) Dec 2017 - Present
Project: Basrah Gas Company - Engineering and Procurement Services Contract
Responsibilities:
• Supporting the Projects and Engineering department within the Business Unit in the development & execution of their procurement strategies (Pre & Post Award functions), the composition and issue of
- Invitations to tender
- Objective bid evaluation,
- Contract negotiation,
- Preparation and award of the final contract
- Preparation and performance of bid evaluations as per process requirements
- Assume the role of focal point for all bid clarifications
- Negotiation of all Commercial issues with Successful Suppliers
- Collation of Commercial and Technical Evaluations and Preparation of Joint Recommendations
- Authorization and issue of Contract / Purchase Orders to Approved Suppliers
• Work closely with Contract Engineers and Contract Holders to ensure earliest possible set up of Vendors, Contracts in SAP for the selected contracts.
• Initiate and maintain SAP Work Orders and Network Orders to register commitments in SAP
• Expedite release of Purchase Requisitions, Outline Agreements and Purchase Orders as and when required
• Compliance check of Invoices and validation against contract terms
• Review all invoices and actively works the issues to resolution
• Support to Contract Holder and Engineer in raising early warnings to RTP reworks such as Contract Value increase, Purchase Order extension, rate changes.
• Drive payment performance to achieve target on-time payments
• Maintain robust tracking/record of payment related communication and documents for the audit trail
• Follow CPPM and MOA when performing RTP activities
a) Work closely with Contract Engineers and Contract Holders to ensure earliest possible set up of Vendors, Contracts in SAP for the selected contracts
b) Initiate and maintain SAP Work Orders and Network Orders to register commitments in SAP
c) Expedite release of Purchase Requisitions, Outline Agreements and Purchase Orders as and when required
d) Expedite timely release of SE (Service Entry) by Contract/Budget Holders
e) Ensure all required signed supporting documentation is provided by Vendors when submitting their invoices the BGC scanning unit
f) Compliance check of Invoices and validation against contract terms
g) Review all invoices and actively works the issues to resolution
h) Support to Contract Holder and Engineer in raising early warnings to RtP reworks such as Contract Value increase, Purchase Order extension, rate changes.
i) Drive payment performance to achieve target on-time payments
j) Maintain robust tracking/record of payment related communication and documents for the audit trail
k) Follow CPPM and MOA when performing RtP activities
(a) To provide contracting and procurement support to conduct low value sourcing activities, prepare and administrator contracts and purchase orders, and support contract management activities.
(b) To ensure compliance to relevant contracting policies and procedures and applicable laws.
(c) To ensure that relevant contracting processes are undertaken prior to commitments being made or work commenced.
(d) To prepare and maintain a contracts and purchase order register.
(e) To Obtain expert advice where required from other teams such as legal, insurance, taxation and human resources.
(f) To prepare contract documents and purchase orders, and to ensure sign off in accordance with financial authorities.
(g) To provide contract management support to business representatives, including in the areas of contractor HSE management, performance management, resolving contractual disputes and closing out contracts.
(h) To ensure contract and procurement documents are recorded and retained in accordance with local document and record management procedures.
(i) To liaise with the finance team and suppliers and contractors to address payment disputes and to ensure timely payment of invoices.
(j) Proficient in Sap System (SERP)
(k) Super User for IQN & Part of IQN Implementation.
(a) Raise SAP Purchase Requisitions as required to Support the Project and facilitate timely approvals.
(b) Raise SAP Purchase Orders / Contracts as required supporting the project and facilitating timely approvals.
(c) Sourcing New Vendors having Approvals from the Client.
(d) Closely working with the Tendering team for the Submission of Quotes from the Vendors / Contractors.
(e) Procurement Control of Materials from Local and International Market.
(f) Manage Timely approval of Purchase Requisitions by Budget Holders.
(g) Following up with suppliers to ensure that orders placed are realized on time and taking corrective action in case of delays so that the projects do not suffer.
(h) Dealing with the quality related problems of these items as and when they occur and ensuring that corrective action is implemented.
(i) Working with the warehouse supervisor to ensure that adequate storage space is available for the ordered material and develop suitable economical order quantity numbers and related storage
(j) Preparing Material Receipt Report (MRR) based upon the concerning Shipping Document.
(k) Preparing Over/Short Delivery Material Report (OSDR) based upon receiving Packing List of Material,
(l) Updating of all Incoming Material Report and Issuing Material Report.
(m) Ensure all necessary signed supporting documentation is provided by vendors when submitting there invoices for Site approval.
(n) Job includes all secretarial functions, handling of modern office electronic equipment, etc.
(o) In-code and verification of Records in Computer
(p) ERP System & SAP
MASTER OF BUSINESS ADMINISTRATION [MBA] [2015-2016] Doing Specialization in Logistics & Supply Chain Management Approved & Accredited by AACBE (American Accreditation Council of Business Education)