Procurement Associate
UNOPS
Total years of experience :7 years, 9 Months
Handling the procurement process for the UNOPS as per the UNOPS Manual
•Ensure procedures are kept up to date and that the procurement rules are being correctly applied;
•Follow up on customs issues and develop better liaison procedures;
•Prepare and update vendor list for potential local suppliers and service providers;
•Prepare and priorities the required procurements;
•Prepare necessary request of quotations for all required suppliers and service providers; with all specifications and/or SOW, indicate closing dates to receive quotations; With strict adherence to UNOPS rules and regulations receives quotations for local procurement requirements and prepares an analysis on the quotations and makes recommendations to award a contract / purchase order; Prepared required Local Purchase Orders (LPOs) ensuring correctness and details of specifications, quantities and financial info for submission and approval;
•Deliver the LPOs to the Suppliers and/or Service Provider in timely manner for quick delivery;
•Track and update the procurement status on weekly basis and submit updates to the Admin Finance Officer;
•Liaise with the Logistic team on delivery of equipment & supplies for verification, inventory & possible dispatch;
•Prepare procurement filing system and keep records of procurement data and info accordingly;
•maintain a schedule of expected equipment and advise inventory accordingly
•Checking the suppliers and get the quotations, compare them and recommend one of them to be selected.
•Issuing LPO & FPO
•liaise with Government ministries and departments to facilitate smooth and expeditious clearance of UNMAO and contractor equipment
•provide summary reports weekly and monthly to senior Logistics staff on clearances and impending deliveries
•report on any issues with clearances and possible solutions
•Issue the purchase order and submit it to the vendor
•Prepare for LTA with vendors
•Keeping the correct record for LPO and FPO