Order management analyst
Proctor and gamble
مجموع سنوات الخبرة :11 years, 7 أشهر
Reporting directly to the Higher Management of Operations and Marketing.
Being fully involved/assist administratively in casting operation EHS related meetings and pass on information, notification to all the related parties.
Handling BTA cards and expense report as and when required.
Handling files and records of over 600 employees in the casting dept.
CO-ordinate to keep the EHS activities updated for internal/ external audits.
Consolidate safety related data for the department through the supervisors and superintendents.
Primary point of contact for all internal and external correspondence and matters relating to the Partners.
Assisting document control dept whenever necessary in case of documentation .of casting Opr procedure- follow-up & signature routine. Assist in procedure revision or typing of new procedure for area managers and its implementation.
Assist on preparing of management monthly reports and update data/graphical information on network.
Admin assistance to Opr managers and staff when required -taking minutes of meeting, dairy management, telephone messages, security of employee files, secretarial services(planning, organizing jobs on priority basis).
Assist in timely issuance of monthly report like gas /power, equipment availability, KPI and other reports.
Support the department’s objective of balance score card by ensuring that all concern data is daily updated and made available.
Distribution of incoming mails and booking meeting rooms and arranging meetings.
Maintaining time record of shift coordinator in operational area.
Analyze and evaluate purchase requisitions to ensure completeness of Purchasing Contract Services.
Timely execution of internal customers requisitions to ensure their satisfaction.
Maintain a reliable contractors / suppliers data base to identify sources and make sound contractors / suppliers selection decisions.
Update internal customers on new goods and services introduced in the market to meet their requirements with the best possible purchase.
Carries out independent procurement activities (source, selection, tender preparation, technical and commercial evaluation of bids, purchase order / contract placement etc.) and ensures cost effective and timely delivery of products / services to the correct specification, meeting plants quality, technical and environmental requirement.
Logistics Coordinator, (Vingcard Elsafe L.L.C U.A.E, Dubai) April 2014 - Current (3 months temp)
Coordinating with the warehouse with regards to Materials in stock.
Releasing the materials accordingly to the client.
Placing order to the shanghai factory for project orders.
Coordinating with the clients for delivery dates and payments.
Scheduling drivers for delivery.
Managing accounts for invoices and keeping track of the LPO.
Managing attendance for staff and keeping record for the same.
Supervising for upcoming orders and acting accordingly.
Following Six Sigma Process for a better command over work.
Administrator,
All Administrative responsibility, Hotel and travel Booking/Visa, Online visa application.
Basic knowledge about UAE labours law.
Responsible for making domestic and international travel arrangements for senior level executives.
Responsible for training a new employee who joined the company.
Dealing with the sending and receiving courier, documents of the company and making sure that they are kept in their specific place.
Performing a regular audit on major corporate documents in order to check that all documents are placed at their own departments.
Drafting letters, making LPO, invoices, minutes of meetings, managing account file for invoices, LPO, Creditor and other correspondence as required.
Schedules, records and monitor appointments, meetings and other events as required by superior or department staff.
Records, monitors and reports on staff leave and absences in coordination with HR Department.
Ensures confidentiality of office files, records, documents and databases handled.
Receiving, direct and relay telephone messages and fax messages.
Assisting the Executive Director and other staff as requested.
Provide administrative services for the Executive Director
Assistant Operations,
Making bank payments, creating estimates for voyages.
Port timings, arrival, departure, bunker messages data entry and compile list as required.
To prepare the voyage estimation upon commencement of each voyage by individual vessel.
To prepare Bunker Voyage report at the end of each voyage.
To check with vessel for Bunker & Chemical requirements.
To take quotations of Bunker & Chemical and confirm the same after the approval of GM and inform the vessels accordingly.
To prepare Bunker supply report after lifting of bunkers.
To check and verify Final Disbursement Accounts and settle the same within 1 week of receipt.
To prepare Debit notes of Owners expenses and send it to the Technical Manager of the concerned vessels.
To prepare Misc Debit Notes as required.
Interaction with customers in response to their queries.
Handle and resolve customers complains
Use of multiline telephones, fax machines, and personal computer.
Compile and maintain all required paperwork, records, and documents.
Organize workflow to meet customer deadlines.
Performing clerical and organizational tasks, also be responsible for more complex tasks. In addition to routine secretarial functions such as filing, scheduling appointments, routing mail, taking minutes or typing documents, And conduct research, prepare reports for senior administration staff or supervise clerical staff. To negotiate with vendors, manage the corporate library or perform bookkeeping functions.
Major in English with sub subjects as history and political science.