Document Controller
Classical Palace
مجموع سنوات الخبرة :9 years, 9 أشهر
Register, code, distribute and file in a centralized filling system, all incoming and outgoing letters
and inspection requests.
Receiving incoming documents.
Prepare and manage correspondence, reports and documents.
Implement and maintain office systems.
Ensuring all documents are as up to date as possible within electronic filing systems.
Controlling and handling all kinds of documents in project, computer data controlling by recording
all kind of documents in internal logs for easy tracking of submittals.
Answering all incoming calls / emails and re-routing them to relevant parties.
General administration duties, photocopying, filing etc.
Data entry onto internal systems.
Monitoring stationary stock and reordering when required.
Monitor and control Project document (soft and hard) flow and ensure proper codification,
distribution and filling.
Responsible for all company secretarial functions, duties and responsibilities.
Coordinating with the engineer for any issue and concern with the ongoing projects.
Handling confidential information in line with the firm data security protocols.
Maintaining all employees’ documents, company profile, emails, website and domain.
Maintaining a tracking facility to enable documents to be updated easily.
Scanning in all relevant new documents.
Presentation and filing of documents such as local purchase, invoices and important documents.
Responsible for maintaining hard copy information.
Issuing and distributing controlled copies of information.
Ensuring all documents are as up to date as possible within electronic filing systems.
Register, code, distribute and file in a centralized filling system, all incoming and outgoing technical and commercial documentation.
Controlling and handling all kinds of documents in project, computer data controlling by recording all kind of documents in internal logs for easy tracking of submittals.
Document Controller
Inventory Controller
Logistic Coordinator
Sales Coordinator
Receptionist
Secretary
- Answering all the incoming calls, inquiries, and transferring calls to the person they needed.
- Handled daily office routine such as typing and filling of record.
- Received and record all the incoming documents, and deliver confidential document personally, do filling.
- Maintain logbook for all the incoming and outgoing faxes, monitoring, and distributing all incoming and out going documents.
- Maintain strict confidentially and discretion of all documents and communication.
- Prepared response letter to the clients regarding the approval of their requests and the status of their complaints.
- Prepared reports such as construction report, summary of sales, availability report and documentation status report of the sold lots.
- Processed clients' requests and complaints.
- Monitored all the payments made of the clients and reminded them if they have a current outstanding balance. Also, prepared collection letter to remind of their outgoing balance.
- Called clients to check if they received the letter that the company that were sent them and to get a feedback regarding their requests and complaints.
- Filling of documents.