Finance and Human Resources Manager
Handicap International
Total years of experience :13 years, 4 Months
1. General Administration • Make sure that all administrative processes are followed by the support team • Prepare and follow up all the rental contracts for premises • Ensure the compliance of all the contract signed 2. Finances Supervise and control all financial operation and their good execution by the staff, this includes: A- Cash Flow: • Cash flow follow-up: compilation and validation of cash forecasts • Validate all the expenses forecast, purchase plan • Managing bank accounts: withdrawals and transfers preparation forms, statements collection, checks deposit • Ensure the continuous provisioning of the Base • Signing and controlling the orders forms (Local Purchase Order) • Ensure Weekly Cash control are made • Checking bank reconciliation • Implementing and following up the necessary procedures for a proper cash/bank management • Ensure the security of the cash B- Budget • Budget proposals preparation in coordination with Field Coordinator, project managers and coordination team • Budget amendment • Budget follow up on a monthly basis: • Analysis (percentage of expenses, balance) • Ensure the match with the finances plan/forecast • Report any discrepancies • Budget forecast • Preparation of financial report to donors • Ensure that the allocation management board is always up to date C- Accounting • Ensure an accurate and on time accountancy: • Allocation per donors • Accounting codes • Budget line • Ensure that all the expenses made are: • Authorized • Valid (eligibility of the invoice following HI rules) • Properly justified • Properly entered in the accountancy (Budget code, accounting code, allocation to donors…) • Financial Control every month • Bank reconciliation • Cash reconciliation • Voucher with invoices • Cash book • Bank book • Follow up all advances 3. Human Resources • Making sure that job descriptions are updated and signed • Ensure validation and support for all recruitment • Keeping proper files updated concerning medical coverage and insurance • A- Staff salaries • Ensure that the salary payment is accurate and made on time • Ensure the attendance sheet are well maintained • Ensure the salary scale is well respected • Ensure that all the legal payment are made (Withholding taxes (income taxes) on salary) B- Staff follow up • Follow up and filling for appraisal • Lead all processes of warning, dismissal • Ensure the local working rules are followed • Ensure the follow up of leave and any kind of absence 4. TEAM MANAGEMENT • Ensure the daily management of your team (job description, introduction briefing action plan, coordination meeting, individual follow-up meeting, individual support, evaluation, etc.); • Responsible for Administration training in the mission either for the administration team, Base coordinator, project managers • Field support: field visits, transmission of relevant information on procedures, contracts, general financial info, etc… • Be concerned and aware on the personal and professional evolution of each member of your staff, and its development within the mission; • Ensure conflict resolution (personal and professional) within your team and inform the head of mission and the administrator; • Propose whenever you think it is needed to your Line-Manager relevant adaptation of the organisational chart and job descriptions (responsibility definition, etc.) • Be responsible of one Administration Officer and one Human Resources assistant
1. Human Resources: • Prepare and process the payments of HI staff salaries • Ensure the application of Human Resources policy and instruments (contract, internal regulation, term and condition of engagement, assessment, training, mobility...) • Serve as a link between management and employees by handling questions, clarification of policies, interpreting and administering contracts and helping solve work-related problems • Ensure the recruitment policy has been followed, using all Handicap International forms and standard (assist the definition of the job profiles and prepare the job advertisements, support the team for pre-selection of candidates including interviews…) • Follow up ending contracts for staffs according to the HR database and ensure that all the required documents are provided for amendments (extension requests...) • Follow up end of probationary period for reminding to managers • Prepare amendments of the contracts when needed and update the HR database according to the amendments and to the documents related (updated salaries, JD, appraisals) • Ensure that all processes concerning disciplinary measures are understood in the team; update the Administration in case of abuses, processes not respected or understood and internal regulations not followed • Implement and follow up attendance sheets; follow up leave requests and ensure they are validated by the right persons and update the follow up file • Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records. 2. Administration: • Prepare and process the payment of all taxes on salary • Ensure that all HI employee are registered for insurance and taxes • Prepare on a monthly base the VAT declaration • Ensure the welcoming and induction of new staff and carrying out administrative briefings • Ensure the follow-up of services and premises contracts • Follow-up insurance contracts 3. Implementation of financial procedures • Ensure the existing financial procedures are respected (check bills, purchase orders, quotations…) • Support logistic staff in all financial issues/difficulties 4. Cash flow Management (Bank and Cash) • Manage petty cash and working advances for HI team in her/his base • Prepare weekly treasury planning in coordination with logistic team • Delegate and supervise petty cash to the administrative assistant when applicable • Manage the bank book and deal with the bank for daily issues • Limit cash flow shortage by anticipating cash and money change needs • Prepare and pay salary advance and transmit the follow-up to the Country Administrator 5. Accounting • Check that vouchers are properly filled (GAP code, designation, budget lines…) • Ensure the validity of the invoices (quality of invoices, validation) • Computerize, on daily basis, cash and bank expenditures in AlphaK software • Check, on weekly basis, GAP codes and budget line imputations with his/her line manager • Carry out cash reconciliation and bank reconciliation • Close accountancy in Alphak (advance settlement, cash and bank balances) and prepare all documents which must be signed by his/her line Manager • Prepare the monthly sending to the coordination for checking (original invoices) 6. Budget management • Up-date allocation board for her/his base • Review monthly forecast for his/her lines on the budget follow-up in collaboration with his/her line manager • Coordinate the monthly budget follow-up review with PMs in his/her base • Coordinate with logistic department for up-dating the purchase and service follow-up and the equipment follow-up
Make the Audit for several companies inside the Tripoli Region in terms of their Accounting Vouchers, Balance sheet, Income statement.
Banks reconciliation
Official Declarations (tax on profit, tax on salaries, TVA, Salaries)
Prepare the daily entries
• General Ledger ( data input - oracle accounting system)
• Bank payment voucher taking into consideration the fluctuation of worldwide currencies
• Accounts payable voucher
• Reconciliation between suppliers and the university
• Suppliers and Customer Claim
• Archieve and Stock counting
First Lebanon & Gulf Bank S.A.L
2009 - Summer
Summer Internship
University of Balamand, Lebanon, El-koura Master of Business Administration Graduated June 2012
University of Balamand, Lebanon, El-koura Bachelor Degree in Banking & Finance Graduated June 2010
Collège des Soeurs des Saints Coeurs, Lebanon, Tripoli General Science June 2006