Sales Coordinator
Frostaire Industries (Pvt) Ltd
Total years of experience :16 years, 8 Months
Frostaire Industries (Pvt) Ltd
Duration - February 2013 to up to date
Position - Sales Coordinator
- Preparing all quotations & Tenders
- Arranging all Deliveries - Monitor and co-ordinate deliveries of items between Customer
- Handling Debtors
- Coordinate with customers & Sales Dept
- Preparing Daily Reports
o Monthly Achievement
o Collection Summery
o Lost Sales
o Commission Reports
o Maintain Customer Data base & Warranty detail reports
- Register the company with the customers (registration of suppliers)
ADMINISTRATIVE ABILITIES
- Maintaining an electronic and hard copy filing system
- Coordinating and arranging repairs for office equipment
- Comprehensive knowledge of Microsoft word, Excel
- Effective organizational skills
- Resolving administrative problems
- Supervising other clerical staff
- Scheduling and delegating administrative staff
Magline Switchboard (Pvt) Ltd
Duration - September 2012 to February 2013
Position - Executive Administration & Accounts
- Handling all company administration and accounts works
- Using a Quick Book System
- Coordinating with Marketing Team
Duration - April 2006 to September 2012
Position - Administrative & Supplies Executive
Responsible for providing an efficient and professional administrative and clerical service to colleges and managers and supervisors to facilitate the efficient operation of the office.
- Handling all company administration works, ensuring office procedures and system operates efficiently.
- Maintaining company vehicles ie. spare parts, insurance, fuel etc
- Handling all purchases of the company electrical electronic items, IT related equipment, hard ware items and other required items
- Coordination with company debtors
ie. - To explain the process of debt management and agree a suitable repayment level based upon the information taken
Liaise with legal officers regarding debtors issues
- Monitor and co-ordinate deliveries of items between suppliers
- Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures
- Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers
- Purchase and issue order in accordance to specification
- Letter drafting
- Register the company with the customers (registration of suppliers)
- Handling company tenders and tender related works
- Secretary work
- Maintaining files
- Updating system files
Duration - November 2001 to April 2006
Position - Divisional Secretary
- Coordinated with foreign customers - after sales service
- Negotiated with clients, solving any problems and making sure deadlines are met
- Supervised the front counter and stores
- Monitored the use and inventories of spare parts, maintenance supplies and equipment.
- Communicated directly with the technical department to coordinate maintenance and repair work in process areas
- Plan and manage inventory levels of spare parts
ie- analyzing reorder level, fast moving, slow moving
nonmoving items etc
- Secretarial works to Service Manager
- Raised estimates and invoices
- Handled petty cash
Swedish Trading Audio Visual (Pvt) Ltd
Duration -July 1999 to November 2001
Position - Sales Assistant
- Handled front counters
- Maintained spare parts stock
- Negotiated with clients, solving any problems and making sure deadlines are met
- Raised invoices
- Issued receipts for the customer payments
- Handled cash book and petty cash
I E Techniques (Pvt) Ltd
Duration - February 1998 to July 1999
Position - Junior Accounts Executive
- Handled all the ledgers (Creditors and Debtors)
- Bank reconciliation works
- Submitted expense reimbursement forms (petty cash)
- Raising vouchers for the payments and arranging cheques
- Worked with ACCPACC software
- Handled all the payments by cheques and banking work