Administration manager/Personal assistant/HR
AUTO TRADER MAGAZINE
Total years of experience :14 years, 3 Months
Auto Trader is the best selling car magazine in the UAE, published weekly
Quick summary:
As a Administrator / Personal Assistant was engage in customer relationships, planning, team building & supervision, HR management and networking.
Main responsibilities:
• Scheduling and coordinating all weekly/monthly meetings
• Organised distribution schedules for magazine deliveries across UAE and few GCC countries
• Event planning and coordinating
• Prepare sales reports for management view.
• Carrying out staff appraisals, managing performance and disciplining staff
• Overall office administration
• Manage filing systems and maintaining supplies of stationery and equipment
• Develop and implement office policies as necessary
• Ensure all official paperwork is current, such as business license, work visas, office lease, etc.
• Provide administrative and clerical support as needed
• Organise, chairing and recording of weekly team meetings with staff
• Recruitment of staff when needed; writing of job descriptions, CV screening and interviewing of candidates • Ensure all HR employee files are up to date and manage all HR paperwork
• Planning the office budget
• Preparing all technical and commercial client documents
Leisure Top Tourism is a private limited liability company has been founded and registered in 2012, 17 employees.
Main responsibilities:
• Facilitated communication with professionals, including venue management, stand designers, caterers, contractors and equipment rentals to ensure efficient running of an event.
• Discussed specific requirements and expectations concerning the event with clients.
• Managed and developed a strategic plan of action to ensure that the cost of the event remains under the pre-determined budget.
• Carried out all the functions as per legal guidelines and regulations.
• Inbound and outbound travel management
• Planned and supervised all personal travel arrangements including: Air travel, ground transportation and accommodations
• Planned the time table schedule of business, personal and weekend events
• Collaborated with key management personnel to assist in arrangement of special events
Oversaw the start-up and development of this company to successful business with 7 employees. • Managed day-to-day activities of the company.