Senior Document Controller
Teraciel Group
Total des années d'expérience :19 years, 4 Mois
• Implement and maintain document control processes and procedures.
• Develop and maintain the Document Management System.
• Manage all flows of documents either in electronic form or on paper support.
• Ensure Document Management accordingly to established procedures or standards.
(Documents numbering, formats, issuance, review, dispatch, recording and archiving)
• Maintain and manage electronic and hard copy documents as required.
• Process incoming documentation (registration in the DMS, internal distribution, archiving).
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
• Makes sure that controlled copies of latest approved documents and drawings are
distributed internally and externally (Clients and Suppliers).
• Ensure control and coordination of projects documentation and data.
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• General document control activities such as photocopying, scanning, analysis of suppliers
documents compliance with Project standards regarding numbering and all others aspect
related to document quality.
• Assistance in the preparation collation and issue of reports and registers as may be required.
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.
• Monitor technical documents review and approval in accordance with agreed schedule.
• Monitoring of documentation progress in cooperation with the project planner.
• Ensuring the use of standardized forms and templates.
• Set-up Projects folders and facilitate Project communication process.
• Establish and maintain the Master Document Register in cooperation with the Project team.
• Prepare project folders for paper-based filing ensuring the company’s procedures with respect to the storing of paper information is followed.
• Maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project-required documents.
• Prepares transmittals, and makes distribution of engineering, supplier, and technical data as required.
• Updates and maintains project document control record keeping system.
• Interfaces with reproduction department for required reproduction associated with distribution and copy requirements of engineering, supplier, and technical data as per project procedures.
• Responsible for routing, recording, monitoring, and expediting office checks of engineering and supplier data as required.
• Implements and maintains project document control record keeping system.
• Generate the various document control reports as required.
• Typing of site documents, and follows up of all the site needs.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
• Numbering procedure development and maintaining hard/soft copies.
• Coordinating with Office and site team.
Processes protocols and reports, scans and uploads document to Master Control Database.
•Maintains records in the document control storage room in a state of audit readiness.
•Responsible for providing backup support for coordinating document change orders (DCO), coordinates review and approval.
•Responsible for the retention of Risk Management documents.
•Performs filing and scanning of quality system documentation.
•Process and distribute various document requests to departments as needed.
Preparing shipping documents, Self-Declaration Form (SDF), Duty Exemption Entitlement Certificate (DEEC) & Duty Free Replenishment Certificate (DFRC).
•Preparing pre-shipment documentation.
•Coordinating with customs house agent.
•Interacted with freight forwarders to ensure for proper declaration and documentation.
•Post shipment document negotiations.
•Closely interacted with operations and customer service departments for complete tracking status of the shipments.
Prepare project folders for paper-based filing ensuring the company’s procedures with respect to the storing of paper information is followed.
•Maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders, and other project-required documents.
•Prepares transmittals, and makes distribution of engineering, supplier, and technical data as required.
•Updates and maintains project document control record keeping system.
•Interfaces with reproduction department for required reproduction associated with distribution and copy requirements of engineering, supplier, and technical data as per project procedures.
•Responsible for routing, recording, monitoring, and expediting office checks of engineering and supplier data as required.
•Implements and maintains project document control record keeping system.
•Generate the various document control reports as required.
•Typing of site documents, and follows up of all the site needs.
•Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
•Maintain a computer database of all filed documentation that ensures fast retrieval of documents.
•Numbering procedure development and maintaining hard/soft copies.
•Coordinating with Office and site team.
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