Executive Assistant to Partner, Senior Associate
Metis Consulting
مجموع سنوات الخبرة :10 years, 2 أشهر
Metis was a boutique recruitment consultancy, as well as executive support to a Partner, responsibilities included;
Complied lists to develop potential business through web research and Zawaya portal.
Researched candidate suitability for potential roles, sourcing through Linkedin, Gulf Talent, Zawaya and the web.
Formatted candidate CVs to present to clients, conducted initial screening interviews and obtained references
Researched and set up bank account facilities, managed client invoicing and credit control
Carried out PRO activities, working through an intermediary to arrange business licensing and visas from the Fujairah Freezone
Designed and created company logo, corporate profile, business cards and letterheads as well as website design and maintenance
SPECIAL PROJECT -La Cala Beach Bar and Restaurant, Ghantoot Marina
Assisted with the creative concept and business plan for La Cala, supporting the Owner and Operations Manager in all stages of research and development, through to its opening and for the two years while the outlet was in operation
Based in the DIFC, responsibilities included;
Produced extensive Excel listings of prospective clients across the GCC and approached them introducing the Banks services on behalf of the CEO and Executive Director
Organised regular trips and meetings for the CEO with prospective clients throughout the region, with travel and accommodation
Email and calendar management on behalf of the CEO
Researched and created teaser PowerPoints for prospective clients
Maintained daily accounting records, including petty cash management, staff expense claims, client invoicing and excel reporting
Assigned as PRO working with DIFC Government Services for visa and company registry, also assigned Compliance Officer and MLRO and attended DIFC training courses for the same
Liaised with KPMG auditor and assisted with compiling regulatory documentation
Assisted the Head of Compliance to compile legal documentation required for DFSA audits
Drafted an employee guidebook and maintained employee files
Ensured smooth running of the office and its functions
Supervised the office interior redesign and fitout, visited furniture providers for design
Researched and monitored companies with service level agreements including bank, accountant, subscriptions, recruiters etc.
Liaised daily with head office in Egypt ensuring synergy regarding corporate documentation, office policies and ad hoc issues
ACHIEVEMENTS
Successfully reorganised and maintained the banks filing systems both physically and on the server. On review of existing outsourced accounting function, with my assistance the current service required was cut in half together with the costs incurred.
Burj Global Capital worked in-house with Emirates NBD Asset Management in the DIFC as advisors on the distribution of mutual funds, responsibilities included;
Managed correspondence on behalf of CEO
Worked together with external Compliance company to compile documentation required to meet DFSA regulations
Assisted in the compilation of legal and regulatory documentation necessary for company license set up within the DIFC
Liaised with clients, bank, fund administrator and custodian daily
Liaised with Government Services regarding company employees and visas etc.
Ensured smooth running of day-to-day accounts, including monthly reporting and bank reconciliations
Produced excel analysis reporting to the Head of Distribution
Assisted the Head of Distribution to administer the setting up of mutual funds
Attended meetings with the Head of Distribution, took minutes and prepared documentation necessary for follow-up
Created PowerPoint presentations and booklets to pitch for new business
Created all stationery and marketing materials, and assisted with website design and updates
Managed the Client database
SALES & MARKETING ASSISTANT, PLAN B DEVELOPMENTS (Promoted to the above position in 2008)
Assisted in planning and implementing core marketing objectives
Prepared presentations and wrote proposals for real estate agencies
Researched the Thai market, preparing information booklets for agencies
Actively contributed to web content and promotional materials